event rental company

Corporate Tent Rentals: Factors To Consider When Renting A Tent For Your Company

in Tent Rentals  by June 14, 2020 0 comments

Have you been tasked with finding a tent for your company party? You need to find a high-quality tent that will protect the staff from severe weather, has enough space, among many other things.

Corporate tent rentals run the entire gamut that you might be confused about the right one to go for. Are you in the dark and don’t know what to hire? Here are tips to help you rent the right tent:

Number of staff

How many people will be attending the event? If there will be a lot of people in attendance, you will need a large tent and vice versa. If you aren’t sure about the right size to rent to get, consider asking a professional from a rental company to guide you through.

The last thing you want is hiring a tent that is too large that you feel you have wasted your money. At the same time, you don’t want to rent a small tent that some of the staff will be left out.

Budget

Before you hit the road and start scouting for a tent, you must have a budget for the amount of money you are looking to spend. Tent rental companies rent their tents at different prices depending on the quality of the tent, its size, location of the company, and plenty of other factors.

Since you will be having the event for only one day, it’s tempting to go for the cheapest tent possible. Don’t do this. In addition to it being ugly, a cheap tent also tends to have too many faults. For example, it can start leaking when it rains. Can you imagine the inconvenience this would cause?

Cheap tents also don’t come with support. For example, the rental company won’t deliver or pick the tent once the event is over. Unlike when you rent a premium tent, you won’t get a replacement in the event the tent develops a problem.

Also, cheap tents don’t come with insurance, so when they tear, or other issues come up, it will be upon you to replace them.

You don’t have to rent a premium tent at exorbitant prices, but the tent should be high quality and properly maintained. You don’t want to incur additional transportation costs, do you? So, ensure the company delivers and picks the tent at no extra cost.

As you are renting, discuss with the company about any eventualities that might come up. For example, will the company replace the tent when the wind tears it or blows it up? Also, think about insurance. You don’t want the replacement cost to fall on you should something happen so rent from an insured company.

Type of tent

If this is the first time renting a tent, you should know there are plenty of tents in the market you can go for. The most common ones being:

Pole Marquee tents: They are flexible and much cheaper than frame tents other tents in the market. Pole Marquee tents are durable, and when properly installed, they are incredibly pleasing to look at.

Aluminum frame tents: Distinguished for their “A” design and clear frame, these tents are sophisticated, contemporary, and easy to put up. Although they are a little bit more expensive than other tents, frame tents come with plenty of options when it comes to shape and configuration.

Free-form/Bedouin tents: Invented in South Africa, when installed properly, these tents can transform the dullest location into magical spaces. They are ideal when placed in venues with soft ground and are great options for those demanding a backdrop.

Conclusion

These are some of the factors to consider when looking for event tent rentals Rockland NY. For a great experience, take your time. It’s wise you start looking for the tent three months before the event date.

Visit several rental stores and see what they have in stock. As a rule of thumb, rent from a reputable company with years of experience in the industry. This way you are sure they know what they are doing so you can take their advice with conviction you will get ideal results.

Oh…and the tents should be of high quality. You don’t want units that will come apart in the middle of the event, do you?

Event Tent Rentals: A 6 Point Checklist For A Perfect Tent Event

in Tent Rentals  by June 6, 2020 0 comments

Other than renting a tent from even tent rentals, there are plenty of other factors you need to consider to have a successful tent event. Some of these factors include:

The weather back up plan

Things can quickly get out of hand even if you have the best tent you could afford. To be safe, have a backup plan in place. To be ready for the rain, have a tent with sidewalls that will keep the rain out. Remember that the rain can cause flooding inside the tent, so also consider raising the floor.

Even when its summer, the wind can be strong hence make the guests uncomfortable. To ensure everyone is comfortable, rent sidewalls, and secure them with stakes. You can also put up a hard wall structure beforehand.

Are you having the event in winter? It can get too cold to the extent the event becomes unbearable. To be ready, have properly sized heaters and generators in place.

The nature of the site

Is the site large enough for your tent? This is the first thing you should consider. Obviously, the size of the tent will be determined by the number of guests attending the event.

Avoid sloppy sites as they tend to be too steep for trucks to drive up and people to walk up. Guests also tend to be uncomfortable sitting in sloppy areas.

While at it, also, think about the drainage. Is the drainage system in good shape? Are there chances of the water getting to the guests in the event it rains in the middle of the event?

If looking to cook at the venue, ensure the site is large enough such that you can pith a kitchen tent. The areas should also give you enough room to prepare the storage area. The area should be large enough to store dishes, food, beverages, and supplies.

Lighting

You need lights even if you are having the event during the day. When choosing your lighting options, think about safety. The lights need to have codes for placing exit signs and other safety lights for tents. To avoid being on the wrong side of the law, check with your local areas, and confirm the local regulations.

You also need to think about the beauty of the lights. Creativity comes in handy here. You can do the work or hire an expert to help you out. You should note that before you hang the lights, first place them on the floor with everything in place, including the power cords and strips.

If the event will go into the night, consider having lights in the surrounding areas. These include parking lot and walkways. In addition to the lights beautifying the area, they also make it easier for guests to navigate the curbs and grassy areas.

Water and restrooms

Even if you will be providing beverages, it’s wise to have drinking water at the venue. Some venues already have running tap water, while others will require you to come with your water. Confirm with your caterer about water access.

When it comes to restrooms, you can use a trailer or portable facility. Regardless of the one you choose, ensure the area is clean and has a place for the guests to wash their hands.

Temperature control

You need to be ready for a change in temperatures at the venue. You should have a fan, air conditioner, and furnace in place that you can use to cool or heat the room as per the room demands.

Other things to consider

The other things you should consider are:

Power: Does the venue have outside power outlets that you can tap into?

Rigging: Most party tents you get from event party rentals Rockland NY don’t support rigging. You should check with your vendor and see what he can do to hang equipment and other items.

Generators: For the air conditioners, fans, and heaters, you need high-quality units of the right size.

Conclusion

These are the things you should consider for you to have a successful tent event. To have an easy time, begin your research early enough. This calls for you to visit different party companies and event venues at least three months before the party date.

6 Factors To Consider When Renting Chiavari Chairs From Party Chairs Rentals

in Tent Rentals  by May 6, 2020 0 comments

Designed by Italian craftsman Giuseppe Gaetano Descalzi in 1807, Chiavari chairs have grown into the most recognized chairs in the market. The chairs are classy, comfortable, and you can use them in a wide range of events.

If having an event, you shouldn’t buy them. Instead, rent them from local party chairs rentals.

For you to get the most from the chairs, you need to rent high-quality ones. Some of the things you should consider when renting include:

Chair joints

Joints hold the frame of the chair together, and chairs with weak joints will break easily, and you will have to replace them. When you are at the rental store, pick up the chair and pull on the legs from different directions.

Also, sit on the chair and rock back and forth to test the back strength. You want a chair with strong joints that won’t come apart when the guests sit on them.

Take a look at the seat bolt.

Most Chiavari chairs have a seat bolt holding the leg in position. If the bolt is loose, chances are high the chair will come apart. When renting, pay attention to the bolt and ensure it’s tight enough.

If it’s not, get an Allen key and tighten it. It’s common to find some chairs without the bolts. If this is the case with yours, you have a reason to worry, and you are better off staying away from such a chair as its most likely a knock off.

Check the edge of the seat.

The edge of the seat will guide you in telling the quality of the chair. You should stay away from a poor quality seat. When you are in the store, pick the chair with your fingernails. Does it chip easily? Does it look like it’s made from veneer that is ready to peel off?

If you see veneer, stay away from the seat as it will most likely peel off at the party site, and the rental company will start complaining that you destroyed it.

It’s also wise to scratch the chair and see the color underneath. Is it consistent with the rest of the chair color? If it’s not, then the chances are that the chair has gone through several repairs.

Ask the rental company representatives about it to ensure you aren’t renting a chair that will break as soon as you get to the party site.

Are the chair legs sanded smooth?

When you are transporting the chairs, you have to stack them together. To avoid destroying them, check the inside of the chair legs and ensure they are smooth so that when you stack them, they don’t chip.

If the company is ultra-cautious about the look of the chairs, you are better off avoiding chairs without a smooth finish as they will create problems down the line.

Check the cushion seams.

For the guests to be comfortable, they need to be sitting on a cushion. The quality of the cushion has a significant impact on comfort and the mood of the party, so ensure that the seams and tie are reinforced for strength.

At the store, grab the ties and give them a sharp tug. If you notice weakness, stay away from them as they will be uncomfortable to sit on and most likely will come apart during the event, and you have to pay for a replacement.

What is the quality of the foam?

As mentioned above, you need good quality foam that will keep the guests comfortable and, at the same time, won’t come apart during your event. The cushion should be thick, dense, and firm.

If the cushion is crunchy and lightweight, you should stay away from it.

You should note that some companies treat their foam with additives to bulk them up to give an illusion of quality. To have an easy time, have an experienced professional by your side to let you know whether the cushion is of the right quality.

Conclusion

These are some of the things you should look out for when renting Chiavari chairs from event rentals Rockland NY. To have an easy time, work with reputable companies that have been in the industry for a long time, and have a proven record.

 

Planning On Renting Wedding Tent Rentals? 5 Things To Think About

in Tent Rentals  by March 11, 2020 0 comments

When having a tented wedding, hiring wedding tent rentals isn’t enough. There are plenty of other things you need to do to ensure the event is a success. Some of these things include:

Decide on the tent style

Since you are having your event for just one day, you want a tent that is quick, safe, and easy to install.

Wedding tents come in different sizes and styles, so you have plenty of options to choose from. When having a large event, you want a large tent without interior poles to eliminate obstructions.

This type of tent not only lacks obstructions, but it also provides plenty of space and flexibility.

Are you having a small, intimate wedding? Go for an upscale Capri-style party tent.

Wedding tents are also made in different fabrics ranging from peek-a-boo translucent to total opacity.

Do your research and find out the best tent for your event.

Think about the number of people attending the event

How many guests have you invited? The number of guests will guide you on the number of square feet you need for your tent. A good way of doing it is multiplying the number of guests by a specific number based on the setup of your tent.

If having a sit-down or buffet-style event with round tables, multiply the number of guests by 12. For a sit-down or buffet-style event with banquet tables, multiply the number of guests by 8. For a ceremony with a cathedral seating or rows, multiply the number of guests by 8.

As you are thinking about the square feet for your tent, you also should think about the dance floor specifications. Divide the number of guests by 4 to find the number of people that can use the dance floor at any given time. You should then multiply the number by 10 to get the total number of square feet you need for your dance floor.

Visit the site with the tent vendor

One of the mistakes many people make is renting the rental items without first visiting the site with experts. Don’t do this. Before you rent the tent, visit the site with the rental company representatives.

This will help them understand the venue better so that they can recommend the best products for the site.

Together with the venue representatives, inspect the tent location, and ask about the stability of the ground. You also should inquire about the underground hazards and any other information that will help you know more about the site

If the venue has a large grassy area, confirm with the location management that they won’t turn on the sprinkler system in the middle of the event. You don’t want your guests getting wet, do you?

Pay attention to the vendor contract

Once you have found the tent you need for your event and you love the company renting the tent, your next move should be to sign the rental agreement. The agreement contains plenty of information, so you should take your time to read it and fully understand every detail in it.

You should know the cancellation terms, the nature of the deposit (is it refundable if you cancel within a few weeks?), what will happen if the tent gets damaged? You should know about this information before you sign the contract. If there is any information you would like included in the agreement, ask the rental company to include it.

You should note that some shady companies try to hide fine details that might see you spending too much money on your tent rentals. For example, the company might charge an installation and removal fee. Be on the lookout on this and agree on it before signing.

Think about tent accessories

Renting a tent isn’t enough. Sometimes you also have to rent tent accessories. These include: sidewalls, tent floors, wishing wells, aisle runners, candelabras, special effect lighting, and any other thing you might need to make your big day excellent.

When renting the accessories, ensure they are of high quality. You also should rent them from the same event rentals Rockland NY company you rent the tent. This will reduce your stress as you will be dealing with only one company. You also will attract a massive discount as you will be renting many accessories from one company.

5 Event Rentals To Make Your Party A Hit

in Tent Rentals  by February 24, 2020 0 comments

Whether having a birthday party or wedding, you need to have the necessary accessories for the event to be a success. If you are like other people, you don’t already have the accessories. Luckily, you can rent the event rentals from rental companies at affordable prices. Some of the accessories you need to make your party a hit are:

Party tents

Most of the people prefer having their parties outdoors. In addition to giving a relaxed feeling, an outdoor event requires little decoration. Unfortunately, the weather is unpredictable. So you must have a party tent in place to keep the guests comfortable.

Before you rush to get a tent, first check with the party venue. Do they allow tents?  If they do, contact the rental company and ask them to visit the site and assess the space. After the assessment, they will advise you on the ideal tent size, tent design, and flooring options to go for.

There are all types of tents in the market you can go for. From simple and practical tents to fully outfitted with entrance canopies. To rent the right one, have a sitting with the rental company and let them know the look you are looking to create.

Party tables and chairs

Tables and chairs provide a place for the guests to sit and place their valuables. When it comes to tables, you have plenty of options. You can choose from sweetheart, buffet tables, to round tables. You can even opt to mix tables of different sizes and shapes to maximize on space.

The tables you choose depend on the theme of your event. If you don’t have an event coordinator to handle the task, carry the layouts of your ceremony to the rental company. This way, they will be better placed for the rental company to advise you on the best table options for your event. The company will also guide you on how to decorate the tables.

Party chairs come in different designs, sizes, and materials. You can choose acrylic, Chiavari, vintage, or simple chairs dressed in tie-on fabric covers.  Just like with the tables, you want to rent chairs that match the theme of your event. If you aren’t sure about the right ones to go for, ask the professionals working in the rental companies to help you out.

Stem, glassware, and flatware

Stem and glassware include: bar glasses, wine glasses, beer mugs, champagne flutes, water glasses, and soft-drink glasses. Before you go to the rental stores, you need to know what you will be serving, so you order the right pieces. If you will be serving a white wine, rent white wine glasses that match the theme of the event.

The flatware includes utensils you need for the cocktail party plus forks, knives, and spoons. If having a family-style service, you should throw in a few serving utensils. Also, remember to have a few serving bowls and platters.

Dance floor

A party is incomplete without dancing. If you have rented a ballroom, you might not need to think about renting a dance floor, but if having an outdoor event as it’s the modern norm, you need dance floor rentals.

You have plenty of dance floor options ranging from traditional wood to Plexiglas that you can place over the pool. You don’t necessarily need to rent a dance floor that goes with the theme of the event as people dance too late into the event, so they most likely will be already tired to care.

One of the essential things to pay attention to is the number of guests you are expecting. Don’t rent a dance floor that is too large. At the same time, don’t rent one that is too small that your best friends miss out on the fun.

Linens

Linens are a great way of adding color and texture to your event. You can use them on the tables, chairs, and on any other surface that you want to transform its look. The color of the linens should match the theme of your big day.

When renting the party rentals Rockland NY, remember to carry along napkin rings and hidden clips to keep the table linens from whipping around. Also, throw in a few table pads to protect the wood tables from getting damaged by water stains and spills.

4 Must-Have Event Rentals For Your Next Party

in Tent Rentals  by February 10, 2020 0 comments

Whether having an indoor or outdoor event, you need to prepare. To ensure that you don’t leave anything outside, it’s paramount that you have a checklist with you. What must you have on the checklist?

Venue

Where are you going to have your big day? It’s tempting to get ahead of yourself and start thinking about the event rentals you need for your event, but remember there is nothing that can go on without the venue.

The venue has a significant influence on the theme of the event, as it’s easy to decorate around it.

Finding a unique and ideal place for your event is challenging, and you should start the process early on. Start finding the venue at least three months before the party date. This way, you have enough time to visit different venues and see how they look.

Once you find one that you like to go ahead and make a deposit so that they don’t rent it out on the day of your event.

Once you have locked in the venue, you will now have an easy time finding party supplies. You will also have a better idea of what you will be looking for.

Party chairs

Guests will need to sit unless you are having your event for a few minutes. For you to have an easy time, rent the supplies from a company specializing in chairs and tables.

This way, you will not only be working with gurus in the industry, but you will also have a wide range of chairs to choose from.

Since many people are always looking to save a few dollars, they have the impression that since they are using the chairs for only a day, they can get away with renting cheap chairs.

The famous mantra, “cheap is expensive” holds even when renting supplies that you will use for a few hours.

Companies renting their equipment for meager prices are often uninsured.

This means that in the event the chairs break, a contractor is injured, or any other accident happens at the party site, you carry the liability.

Also, most of the cheap chairs are in horrible condition, so they keep on breaking. Since the company isn’t insured, you have to replace them from your pocket.

Do you want to do business this way?

To avoid all this, take time to find a reputable insured company stocking high-quality party equipment. While the company will charge you a higher rental cost, the extra amount will be worth it as the liability won’t be pushed to you in the event of an accident.

Even when you are having an invite-only event, it’s wise to rent a few extra chairs. This is because it’s common for uninvited guests to pop in. To maintain an organized look, have the extra chairs for the unwanted guests.

You don’t always need tables for your event, but if having a formal event, you should have a few in place. For easy time, rent the tables from the same company you rent the chairs.

Party tent

Are you having an outdoor event? A party tent is a must-have as you don’t want your guests to be uncomfortable. Just like with the chairs, rent a tent from a reputable company that is experienced enough.

Remember that the tent is a vital accessory, and the last thing you want is renting a cheap one that will blow up in the middle of the event. You can guess what will happen when it blows up when it’s raining.

Even if you are strapped for cash and want to save as much as possible, avoid cheap tents as they will give your party a cheap look. Rent high-quality tents that not only match the theme of the event, but also can withstand strong winds and other weather elements.

Linen rentals

The final thing you should have in your checklist is linen. Although often overlooked, the right linens can significantly transform the feel and aesthetic of your event.

One of the most important factors to consider when renting the linens is quality and color. Rent the party rentals Rockland NY from reputable companies. The linens should also match the theme of the event.

5 Insanely Smart Ways To Save Money On Wedding Party Rentals

in Tent Rentals  by February 3, 2020 0 comments

Everyone wants to have the best wedding in their life, but did you know you don’t have to spend a fortune doing it? Here are smart ways to save money on your wedding party rentals:

Take time to compare rental companies

Depending on where you live, you will come across a dozen or two wedding rental companies.

Many people that have never organized a wedding before will think that all the companies are the same, so when they need the supplies, they only need to pop into any local company and get what they want.

There is nothing further from the truth than this.

Just as the fingers on your arm are different, so are the rental companies. So to find a company stocking the supplies that are ideal for your party, take your time to visit the different companies in your area. Compare the prices and the products they offer.

Although, everyone would want to walk into a rental store at the last minute and walk out with the intended supplies, it doesn’t work like this. Taking time to visit different stores is, time-consuming but it pays off handsomely in the long run.

When doing research, it’s common to come across a company stocking most of the items you want, but renting some of the items more expensively than others.

What should you do in such a scenario?

The best approach is to explain to the company that you need plenty of rental supplies then go ahead and ask the company for a discount on the contentious products.

Having a few guests? Avoid the package deal

Package deals are great when having a large wedding as you rent all of the items as a package, but when having a small wedding, the deals are a big no. This is because you will be paying for items you won’t be using.

If having a small wedding, leave more money in your pocket by renting the items in the quantities you need.

Stay away from expensive chairs

Although they are appealing and give the wedding an elegant look, wooden wedding chairs are costly. Unless you are having a wedding with an elegant theme, avoid renting wooden chairs. Instead, go for plastic chairs.

If you are heart set on wooden chairs, have a small event then rent the chairs for the guests then go for plastic chairs for the non-guests such as the band.

If having a reception party, don’t rent additional wedding chairs. Ask the guests to carry their chairs. For it to make sense, ensure that you have the reception close to the wedding venue.

You should note that plastic chairs break easily, especially when you have kids at the party, so when renting them, carefully inspect them to ensure they aren’t too weak.

Rent from an insured company. This way, you are sure you won’t be required to replace the seat when it breaks.

Rent the right size of wedding tent

If having an outdoor wedding, you need a wedding tent that often doesn’t come cheap. Many people make the mistake of renting a wedding tent of the wrong size, which results in them spending a lot of money on it.

When you rent a tent that is too small for the event, you are forced to rent many smaller tents which end up being too expensive.

On the other hand, when you rent a tent that is too big for the guests, you end up wasting your money as you rent a tent that is too large than you need.

What should you do?

Take time to research and find out the right tent size for your event. One of the best ways of going about it is by asking the event rental company to help you with a consultant who will provide you with tent guidance.

Reduce damages as much as possible

Most of the rental companies will ask you to repair or replace the items you lose or damage. This can dig a large hole into your pocket, especially when a lot of items are damaged.

To avoid it, take good care of the event party rentals Rockland NY. For example, when using linens, always place something under the candles to prevent them from dripping onto the linen.

8 Secrets To Save Money When Renting Wedding Party Rentals

in Tent Rentals  by January 2, 2020 0 comments

Everyone wants a perfect wedding; unfortunately, the finances can prevent it from happening. Other than the venue and transport, the other thing that takes most of the money is the wedding rentals.

Contrary to popular belief, you don’t have to spend a colossal amount of money when renting from wedding party rentals. This is because there are plenty of tips you can use to hedge off the amount. These tips include:

Keep it simple

You don’t have to rent a $2 rose gold salad fork for your event to be gland. You can keep it simple and still pull off a great event. To save money, rent traditional color palettes such as white tablecloths and simple glassware/dinnerware.

Put your money in things that the guests will remember. These include food, dress, entertainment, and other valuable things.

Choose chairs with dual purposes

You don’t have to rent ceremony and reception chairs. Choose the one you can use in both venues. During the preparations, design the venue such that it’s able to accommodate a well-hidden changeover during the cocktails.

You also should work with a team that will help you to change the chairs easily.

Rent from the same vendor

What happens when you buy from the same store? They give you a large discount, right? The same thing happens when you rent your supplies from the same vendor, so you end up spending less when preparing for your wedding.

In addition to saving money, working with one vendor also means less stress on your part. Since you deal with one contractor, you have an easy time planning for the supplies. You also have an easy time solving issues when they come up.

Split expenses with family members

Just because you are the one having the wedding doesn’t mean you have to meet all the costs. Family members are there for both hard and happy times.

If you are having financial problems, organize fundraising with them, and collect money to use at your wedding.

Negotiate

When you visit the rental stores, you should note that the price that the company owners mention isn’t set in stone. You can negotiate it. You have a budget for the rental supplies, right?

To save some money, haggle the price and try to bring it as down as possible. You should note that sometimes you can haggle the price too much such that the rental company offers a cheaper product.

Take care when ordering tents

One of the mistakes people make is ordering a tent of the wrong size. If you have recently rented a tent, you know that they don’t come cheap. Renting a tent that is too small for the venue means you have to return it to the vendor which brings about a lot of inconveniences.

You may also have to rent other additional smaller tents which will see you spending extra money on them. At the same time when you rent a tent that is too big, you end up wasting money as you will be spending money on something you don’t need.

To avoid renting the wrong unit, take your time, and take accurate measurements of the wedding venue.

Reduce replacement costs

Most rental companies will require you to replace the party rentals when you break or lose them. This translates to higher prices at the end of the day.

For you to keep your costs down, ensure that you rent high-quality products. This way, you are sure they won’t break during the event. The products will be a little bit expensive, but the extra cost will be worth it compared to the cost of replacing them.

To reduce the chances of losing them, have a designated person responsible for them.

When you rent tablecloths, have ashtrays for people that smoke. You also should have candle holders to protect the tablecloths from damage. If having flowers that can stain the tablecloth, have a tablecloth cover in place.

Avoid rental packages if having few guests

While packages given by event rentals Rockland NY are meant to save you money, they don’t make sense when expecting few guests, so avoid them.

Table And Chair Rentals: 4 Tips To Consider When Renting Party Chairs

in Tent Rentals  by November 5, 2019 0 comments

When you are having a party or a wedding, you need party chairs. You don’t have to buy the chairs as there are plenty of table and chair rentals you can rent from. When renting, many people make plenty of mistakes that end up wasting their time and money. Are you looking to rent party chairs? Here are tips to consider:

Get quotes from different companies

Many people organizing an event for the first time think they only need to identify a rental company and place an order. Far from this.

If this is the first time you are renting, you should know there are plenty of party rental companies that stock different types of chairs.

For you to get the perfect chair for your event, visit three or more rental companies and see what they have in store. This way, you will easily compare the quality of the chairs and the prices charged.

When you visit each rental company, ask them to give you a quote. For the company to do it, they need to know the number of chairs you need for the event.

If you are at the store too early to the party date, you don’t know the exact number of guests that will be attending the event. Work with the maximum number of guests that can fit the party venue.

Even if not all guests make to the party, you will have an easy time returning the chairs than adding more.

Adding chairs is stressful as you often don’t get those that match the initial batch. Most of the chair suppliers also charge more for the additional chairs as they rent them out on per piece basis. This sees you spending a lot of money.

Think about the type of chairs you need for your event

Not every chair will fit your event, so take time to find the one that will be ideal for your event. When choosing the perfect chair, consider the theme of the event. You should then go ahead and research the chair styles that match the event theme.

Also, factor in the seating plan and table arrangements of the event. Another critical factor to consider is the type of event you are having. If having a full sit down formal dinner, you need formal, comfortable chairs.

On the other side, if you won’t be offering food, you don’t even need chairs. You only need a table for the guests to place their drinks on as they chat.

If you aren’t sure about the type of chairs you should rent, ask the venue representatives to guide you. Chances are the venue has had furniture suppliers in the past. This means they know how the venue looks with different pieces of furniture.

Ask them to show you pictures of previous events. From the pictures, choose the ideal look you want. Remember, don’t copy the look. Be creative and throw in your ideas to personalize the event.

Agree on the return policy

Before you sign the rental agreement, read the return policy. Many rental companies won’t have a problem with delivering the chairs and picking them up once the event is over, but other companies will require you to return the chairs.

Returning the chairs will be an extra cost on your part as you have to find a means of transportation. While you are at it, you also should understand who handles the breakages.

It’s common for chairs to break during the event. For you to avoid extra expenses, work with an insured company. This way, you are sure that in the event the chairs break, it’s the insurance company that will compensate the rental company.

Work with the right company

Event party rentals Rockland NY will have the best quality chairs and tables but be unprofessional. For example, they won’t return your calls, they will be rude to you, among other things. You don’t want to work with such a company. When you visit the rental company stores, be on the lookout of how they present themselves.

Are they friendly? Are they helpful when you ask a question? You should look out for this before making the decision.

Caterers Equipment Rentals: Tips To Consider When Working With Catering Companies

in Tent Rentals  by September 23, 2019 0 comments

When you are putting together a large event, you need to rent catering equipment from caterers equipment rentals. For you to get the most from the rental companies, you need to do a number of things that include:

Work with a company experienced with your venue

Although you don’t have to work with a company that only rents equipment for the type of site you have your event, it’s wise that you work with a company that has handled similar projects in the past.

Working with a company that is familiar with the venue makes your work easy as the company will give you suggestions on the right equipment to go for, the right size of equipment to aim for, and the budget to put into place for the project to be a success. The company will also help you in identifying the most common problems that might come about and how to avoid them.

Work with a reputable company

The last thing you want is working with a company that will frustrate you. Before you decide to work with a given company, ask for an extensive list of happy customers. Contact the customers and get their experiences. The more satisfied customers the company has, the better for you.

Other than customers, you also should request for references from planners, caterers, and other people that have worked with the company in the past. If the company can’t provide you with the list, stay away from them.

Hire the right equipment

A company might be having a good reputation, but it won’t be of much value to you if the company doesn’t have the equipment you need for your event. Before you sign a working agreement, ask to see the equipment. The glasses should be of the right size, of good quality and spotless. The silverware should also be properly maintained and polished.

The party tents should be strong enough to withstand strong winds and rain. The chairs and tables should also be sturdy and elegant to look at.

Work with a responsive company

Things can go wrong during your event. For example, the grasses might break up, the tent might tear up, among many other things. For peace of mind that the company will fix the problems in the shortest time possible, test how responsive they are.

Before you decide to work with a given company, call them and find out how fast they pick up the phone. If they don’t pick it up, how soon do they return the call? Are they professional when answering your questions? You need to find out about this to avoid signing a contract with a company that will give you a bad experience.

Keep your eyes out for hidden costs

There are a number of ways you can find yourself paying more than you anticipated. The company can ask you to pay for transportation, among many other things. For you to avoid it, ensure that you fully understand the quotation that you receive from the rental company.

Who will be responsible for delivery and pickup of the rental equipment? Some companies will handle transportation at no extra cost, while others will charge you. In the event, you need a complex machine such as a drink dispensing machine, who will pay the operator?

You need to understand everything in the contract. This not only prevents you from incurring huge hidden costs, but it also ensures that you have a great experience with the rental company.

Work with a company you can rely on

Plenty of things go on when planning a party; therefore, you want to work with a company that you can depend on. The company should have many items that you can rent. This way, you are sure that if an item is broken or damaged, the company can easily replace it without hurting the progression of the event.

The company should be financially stable. The last thing you want is learning that the company went out of business a few days before your big day.

To avoid paying for the damages that occur during your event, work with insured event Rentals Rockland NY companies. This way, you are sure you won’t have to pay for a damaged plate.