Party Tent Rentals: 6 Common Tent Mistakes People Make

For you to have a perfect outdoor event, you need to rent the right party tent. Studies show that many people end up having bad experiences after making wrong tent decisions. Here are the most common mistakes that people make when renting from party tent rentals:

Rushing at the last minute

Many people, especially those organizing events for the first time underestimate the work that goes into organizing a successful event. Most of them have the impression that when the party day is close, they will get into a rental store and walk out with a tent.

While this is possible on rare occasions, in most cases, you end up paying double or even triple the amount if you don’t book early. When looking for a large tent with all the bells and whistles and planning to have your event on a prime summer weekend, you need to book early.

Book at least six months before the party date. Don’t settle on the first rental company you come across. Take time to research and find a company with high-quality tents and renting at affordable prices.

Failing to designate a specific person to handle the tent issue

Too many cooks spoil the broth” is a common and true saying. When you ask many people to help you find a tent, you are bound to fail to get the tent at the right time. Remember, people are busy with their lives. They don’t care whether you get a tent or not.

If you don’t have the time to find the tent, ask a specific person to help you out. You will even be better off paying the person to do the work.

Picking the wrong tent

While tents have been around for long, you will be shocked to learn that many people choose the wrong tents. They might rent the wrong size, the wrong type, or even the wrong material, leading to a bad experience.

Is this the first time you are renting a tent? You should know that tents are of three main types: pole, frame, and tension. Pole tents are the most common and least expensive. They are lightweight, easy to install, and highly portable.

Tension tents feature large poles in the center that make high peaks and a significant slope. Due to the high ceilings created by the tension tents, they feel spacious and open.

Frame tents rely on a metal frame instead of interior poles to hold them up. Since they don’t have extra clearance for ropes and stakes, they are ideal for small parties.

To avoid renting the wrong tent, take time to research, and find the most ideal for your event.

Failing to budget for extras

In addition to the tent, you need other things. You need flooring, liners, lighting, sidewall, tables, dumpsters, generators, dinnerware, and plenty of other things. While you can throw a great party without some extras, others such as tent floor area a must-have.

The natural ground can be soggy or muddy. By installing temporary flooring, you prevent shoes from sticking into the grass. The floor also gives your event an elegant look. When you are doing your budget, always set aside some money for the extras you will need.

Working with too many vendors

When renting the extras, some people make the mistake of getting them from different vendors. Don’t do this. In addition to being confused and ending up renting the units at extremely high prices, it also increases your chances of getting the wrong pieces.

To have an easy time, rent all the party supplies from one or two companies. This way, you will have an easy time managing the equipment. You are also more likely to get huge discounts when you rent many items from the same company.

Failing to have an alternative plan

You can plan for everything but the weather. On your big day, you might have a severe storm that you can’t even use the tent. To avoid postponing the event, always have an alternative in place.

For example, you can also have a church hall on standby that you can use in the event the weather gets out of control. If having your event during the cold season, consider adding event rentals Rockland NY such as heaters to keep the guests warm.

Party Chairs Rentals: 7 Ways To Decorate Party Chairs

When people rent chairs from party chairs rentals, they are always complaining that the chairs look too basic and dry. This can be a problem if you are having an elegant event. Did you know you can uplift the look of the chairs? You only need to decorate them. Wondering how to do it? Here are ideas to put into practice:

Slip-on plain pillow covers

This is thrifty and clever idea and you can easily find pillow covers in your home. If you don’t have enough covers, borrow from a friend or neighbor. For you to transform your chairs all you need are plain pillow covers and satin ribbon.

Slip the cover over the backrest of your chair and tie in a bow with a satin ribbon. For a uniform look, go for pillow covers of the same color. When it comes to the ribbon, go for a brightly colored one that will draw attention to the chair. Do you want a classy finish? Pin in a lace ribbon.

Wire a spray of flowers

Whether having a chic city event or country garden wedding, flower corsages will look in place. To create a midsummer night’s dream effect, ask your florist to wire a spray of flowers along the sides of the chairs.

The color you choose should match the venue and theme. If having a city event, go with deep red or white roses. For a rural look, mix up the available wildflowers. To maintain a fresh look, ensure that the flowers are well-misted with water.

Tie satin ribbons

If you don’t have pillow covers you should go ahead and use the satin ribbons on their own. Trim the ribbons and tie one end up to the back of the chairs. The wind will blow them giving the chairs a unique look.

If you have the skills, tie the ribbons in different patterns. You can even hire an expert to help you out. Just like with the flowers, ensure that the color you choose matches the party theme. You also should ensure that the ribbon material is tough so that it doesn’t tear when blown by the wind or pulled by children.

Sign the chairs

This works well when you are having a small party with people that are intimate to you and know them well. If you know popular sayings or verses used by the people attending the event, ask your stationer to create signs bearing the sayings or verses then place them on the chairs.

For a great look, ensure that the signs you choose fit your chair and they are easy to read. If the sign is too hard and official-looking, soften it by placing some greenery on the side of the party chair.

Blow and pin balloons

In addition to being easily available and cheap, balloons also come in a wide range of colors for you to choose from. All you need to do is to blow the balloons and pin them to the chairs. Add a few flowers to the balloons and you will have great looking chairs at a small cost.

If you are creative and have the time, create a balloon arch with small and large balloons. For a great look, ensure that the balloons are all of the same colors.

The main challenge of using balloons is that they blow out. Always have extra balloons for replacement. To minimize those that blow out, fill them at only half their air capacity.

Go wild with pipe cleaners

On first look, pipe cleaners look useless but there is so much you can do to improve not only the look of the chairs, but of the entire event. Pipe cleaners are highly flexible and at the same time retain their shape.

These features make it possible to create any shape you want. From Mickey Mouse ears to magic wands, animals, and flowers, you can create it all with the cleaners.

Make use of wreaths

Wreaths not only fit a wide range of themes, they are also easy to hang behind the chairs. You have many options to choose from. Choose from leaves, tulle, paper flowers, pool noodles, and even ribbons.

If you aren’t sure of the right ones to go for, ask the experts working in the event party rentals Rockland NY to help you out.

Event Rentals: Tips To Consider When Renting Tents In Bad Weather

While many people dream of having their events in perfect weather, in most cases, it doesn’t happen. When you rent a tent from event rentals, the weather can worsen, making it hard for you to have the event of your desires.

Weather elements that can harm your tent

There are plenty of weather elements that you can’t control and they can wreak havoc to your tent. They include:

Rain: When you have your event during the rainy season, rainwater can collect on the tent fabric causing water pocketing or ponding. This is often the case if the tent isn’t properly tensioned.

The additional weight of the water causes the tent to sag, which can lead to the destruction of the tent. In most cases, the excess weight causes the poles, pole plates, and base plates to sink into the soil.

Wind: The wind tends to change the tension of the tent by loosening the stakes and loosening the ratchet. If you live in windy areas, you should rent a tent for windy areas as it will be able to easily handle the windy conditions.

After installing the tent, you should undertake regular inspections of it to ensure that you maintain proper tension at all times.

Snow: Shelters, tents, canopies, and structures aren’t designed to carry any type of snow. Due to this, any type of snow that falls on the tent has the potential to cause damage. For you to protect your tent, you should get rid of any snow that falls on it.

Lightning: Lightning is dangerous; therefore, when you see or hear it, you should evacuate the tent until the lightning strike goes away. The reason for this is because the frames and poles of the tents are excellent conductors and provide the grounding that is necessary for lightning.

If you can postpone having your event during the lightning season, you should go ahead and do it.

Preparing the tent for the bad weather

Preparation is key when you are looking to protect yourself during the bad weather. The cool thing is that there are plenty of ways in which you can protect yourself. Some of these ways include:

Add tension to the tent: You should ensure that the stakes are secure and the ratchet assemblies are as tight as possible. You should tension each staking point and add additional stakes if necessary.

When you are staking, you should note that if it’s raining, significant rainfall can saturate the soil causing the stakes to loosen and even fail when it gets windy.

Remove the sidewalls: Most of the tent rentals will rent you tents with sidewalls. While the walls protect your guests during windy situations, they tend to increase the surface area and wind load pressures.

For you to protect the tent from damage, you should consider removing the sidewalls. A tent without sidewalls tends to allow the wind to pass underneath the tent, decreasing the chances of the side poles from being knocked out.

Add anti-sink pole plates: Are you using a pole tent? You should set all poles on anti-sink plates. If you have larger tents, you should get several pole plates that are stacked on one another.

The purpose of the anti-sink plates is to increase the ground surface stability, which keeps the poles from sinking into the ground, making impressions on sliding, asphalt, and concrete.

Precautions to take with party rentals

To protect yourself and guests, it’s wise that you take safety precautions when dealing with tents. Some of the things you can do include:

Ask how you should secure the tent: Different tents have different methods of being secured. You need to secure the tent to protect it from being blown by the wind. You can stake the tents to the ground, but if having the event on concrete patios, you should tether the tent with concrete blocks.

Understand your area: Most people have their events in summer. While it’s often hot, it also tends to be the season for hurricanes and thunderstorms. You should understand the area and lurking dangers.

If the area experiences strong winds, you should enquire from the party tent rentals Rockland NY about the strength of the wind that the tent can stand.

Tent Rentals: Tips To Consider When Renting Party Tents

When you are renting party tents from party rentals, you need to consider a number of tips for you to have a great time. Some of these tips include:

Have the necessary equipment

In addition to the tent, you also need to have plenty of other equipment. You need to have: tent pegs, tent poles, tent fly, hearing protection in the event it gets too loud, and tarpaulin. When getting the tarp, ensure that its smaller than the body of the tent. This is to prevent water from running between the tent body and tarp.

If your ground requires special attention, you should ask a professional about it so that you can get the necessary equipment well ahead of time.

Avoid making the last minute rush

Most people rush to the rental stores a few days before the date of the party. Don’t do this. This is because you often end up making plenty of mistakes. For you to rent the right tent for your party, you should take your time.

The best way of going about it is beginning your research at least three months before the day of the event. This way you will have enough time to visit a number of companies and see what they have in store. As rule of thumb you should work with a company with many high-quality tents.

Take time to rent the right type of tent

Did you know there are many types of canopies that you can go for? The most common ones are: tension, frame, and pole. Pole tents are the most common and least expensive. They are lightweight, portable, and often, easy to install.

Their most identifying feature is small peaks in the center. When you are installing them, you need to stake into the ground. Due to this, you can install them on gravel and even concrete.

Tension tents feature large poles in the center which gives them a very sloped roof. Since the tents have high ceilings, the interior is often spacious and open. Which makes them an ideal choice when you are having a party with a lot of people.

Due to their structure, the tents hold very well against strong winds, which makes them the ideal tents in inclement weather.

Frame tents rely on a metal frame; therefore, their interior is usually small. This means that you can’t use them when having a lot of people at the party. Due to the frame, the tents are usually much heavier. They are also expensive and harder to install.

Install the tents properly

After renting the pieces, you need to ensure that you properly install them for you to get their benefits. How you install them depends on the type of tent that you have.

Before you start setting up the tent, you need to check the ground that its clear. This calls for you to get rid of any nuts, pebbles, sticks, and any other objects that might be on the surface.

Once the surface is clean, go ahead and install the tent. You should place the tent on the ground then assemble the poles according to the instructions given on the manual. You can install the tent by yourself if you have the skills, but if you have never done it before, hire a professional to help you out.

Once you are done with the event, you should dismantle the tent and return it to the tent services providers. Some of the providers will require you to clean the tent prior to returning it, but most won’t require you to do it.

When dismantling it, take caution that you don’t destroy it leading to you incurring an additional cost. If you don’t have a car, you should ask the event rentals Rockland NY to come and pick it up. If you had an agreement beforehand that they will have to come and pick it up, they won’t have an issue doing it.