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10 Excellent Christmas Party Themes

in Tent Rentals  by December 22, 2020 0 comments

The Christmas season is here with us again, and since Christmas is there every year, most people are out of ideas on how to make the season interesting. Are you one of these people? Before you hit the party rentals stores, ask yourself the impression you want to give your guests.

To help you out, here are excellent Christmas party themes to use to your advantage:

Mr. and Mrs. Claus

Ask the guests to dress either as Mr. or Mrs. Claus. To make the party even more fun, encourage cross-dressing. Of course, at the end of the party, award the best dressed Mr. and Mrs. Claus.

Winter wonderland

There is no better time to have a winter wonderland themed party than on Christmas. The cool thing is you don’t have to be living in snowy areas to throw this party. Simply deck out your space in all white and ask your guests to come dressed to match.

Christmas tree dress-up

Have you ever attended a wedding shower where the bridesmaids are dressed up in wedding gowns made of toilet paper? You can do the same for your Christmas party but this time with a Christmas twist.

Give the guests green crepe streamers and decorations to resemble ornaments. You should then ask the party guests to partner up and dress each other as a Christmas tree. At the end of the party, award the best-dressed tree.

Have a Pajama Christmas party

If you attend many Christmas parties, you will find them formal and boring. You don’t want this for your party, do you? To liven things up a little bit, ask your guests to come dressed in their favorite Christmas pajamas.

Have a pet party

You have heard all about pet-friendly parties such as those without chocolate, and we are not talking about this one. A pet party is completely different.

Invite your pet loving friends and family to your home for a Christmas party and ask the guests to dress up their pets in Christmas regalia.

At the party, have Christmas treats for the pets and even give an award to the best-looking pets.

Have a Christmas open house

If you have plenty of money to throw around, have a Christmas open house. Host an open house with your preferred theme which can be casual, modern, or any other. Remember to complete the party with easy appetizers, card making station, and a signature cocktail.

Throw a cocktail party

Spark some excitement by throwing a cocktail party. After all, it’s Christmas and everyone should be happy, right? Invite your friends and family to the event and to make it fun, on the Christmas party invitation, include a request for each guest to bring their own cocktail recipe along with the necessary ingredients.

This idea is perfect if operating on a tight budget as all you need is to set up a cocktail station for guests to make their cocktails and share them with the other attendees.

To add to the festive spirit, ask the guests to give their cocktail a creative name that matches the season.

Have a game night

The Christmas season is all about eating and drinking, but if this sounds too lame to you, a great alternative is a holiday-themed game night. Of course, you will have food and drinks, but they won’t be the focus. Christmas games will be the focus.

Excellent party games you can play are: Christmas moving bingo, Christmas Song Emoji Pictionary, Christmas Jep-arty, and many others.

Have a craft night

Got friends or family members that love crafts? Why not invite them for some crafting and catching up? You don’t have to create anything special. Simply choose a few fun and easy DIY projects and you will have the time of your life.

Throw a tea party

Everyone dreams of having tea with the queen, but if you don’t belong to the royal bloodline, you will hardly be invited to the royal palace. A great alternative would be to throw your own tea party. Send invitations and ask your guests to come dressed in their fancy dresses.

To give the event a Christmas feel, cut the sandwiches in the shape of a Christmas tree and if having plenty of guests, rent some equipment from event rentals Rockland NY. These can be cutlery, chairs, tables, and many others.

Staging And Dance Floor Rentals: How Can I Have A Wedding Without Dancing?

in Tent Rentals  by October 5, 2020 0 comments

Dancing is the most popular form of entertainment at most weddings. While it’s good to allow your guests to tear up the dance floor, it’s often an extra expense as you have to visit staging and dance floor rentals and rent the dance floor.

What if you don’t have money to hire the dance floor? What if you don’t enjoy dancing? Does it mean your wedding will be dull and boring? Absolutely not. If you are asking, how can I have a wedding without dancing, here are 7 ways to do it:

Play backyard games

After the wedding, instead of asking the guests to head to the dance floor, ask them to engage in your chosen backyard game. In addition to being fun, backyard games are also cheap. For a great experience, have different games designed for different people. You don’t have to hire or buy the equipment. If you have friends or relatives that love playing games in their backyards, ask them to come with them to your wedding party.

Some of the excellent games to consider include: can jam, ladder ball, horseshoes, giant Jenga, ring toss, bubbles, beanbags, and others. It’s up to you to choose the one that fits your wedding theme.

Have live entertainment

Live entertainment is popular at amusement parks, festivals, or circus, but not at weddings. To give your event a unique appeal, hire an acrobat, magician, fire spinner, contortionist, or any other professional to graze your event.

You can set up the presentations at a large venue or as a small show. It’s solely up to you. As you choose the entertainer, ensure the entertainment is family-friendly as you have guests of different age groups at the event. You don’t want to offend anyone on your big day.

Have a Karaoke

You are looking to discourage people from dancing, and what better way to do it than with Karaoke. The beauty is the set up is easy as all you need is a microphone, speakers, and computer. You can have the Karaoke western style where the singers are in the open and exposed or Asian, with booths and small rooms for people to break off to if shy but still want to sing out their favorite jam.

Like any other Karaoke, everyone will be all ears to the singer so no one will even think about dancing. To make the event fun, have prizes for winners, including the worst singers.

Set up a cocktail reception

Instead of having the usual full dinner, make your reception a cocktail party with plenty of appetizers. This way, people will mingle and enjoy themselves the same as any other party without having the pressure to go straight from dinner to dancing.

To avoid disappointments, let your guests know there will be no dancing.

Light up some fire

If having a beach wedding or an event at a summer camp-style venue, you can cut the cost of hiring a dance floor by having a bonfire. The bonfire also keeps your guests warm and gives them something to talk about for a long time.

While great and inviting, the major downside of bonfires is smoke. No one likes to have smoke on their face, so work on addressing that. An excellent way is to have lounge areas with heaters for friends and family to mingle when the fire begins to misbehave.

For an extra treat, add campfire games.

Put up photo booths

Photo booths are popular even at events with dancing and work magically at capturing the guest’s attention. For a memorable event, find more interactive photo booths. For example, the booths can be showing videos or giving tips on how to take excellent photos.

To reduce the time guests spend waiting in line, get a few extra booths.

Entertain some casino

Casino games are rare in a wedding, so when you have them, your friends and family will remember your wedding for a long time. Great casino games to consider are poker, roulette, craps, blackjack, and other popular options in your area.

You can rent the games from event rentals Rockland NY or borrow them from a friend running a casino business. Remember, you are all about having fun, so don’t play with real money. Like when having Karaoke, give prizes to the winners.

Event Rentals: 8 Exquisite Party Table Set Up Ideas For Your Next Event

in Tent Rentals  by September 11, 2020 0 comments

Planning a large scale sit-down event such as a wedding or birthday not only involves hiring event rentals, you also should be cautious about how you set up the tables as it not only impacts the mood of the event, but it also has a significant impact on how the guests interact. Looking for party table set up ideas? Here are 8 excellent ideas to try out:

Japanese style

Are you having an informal event or having coworkers or friends over? Save yourself the hassle and cost of hiring party chairs and go the Japanese way. Get many comfortable cushions and place them around low tables where your guests will be sitting.

While this sitting arrangement is warm and inviting, it works for the younger and casual friends or family members. It won’t work with the older folks.

One long, curvy table

This is an excellent idea for an outdoor wedding party. Rent many same size tables and place them on the field in one line. To give them an exquisite interesting look, give them a curve.  Although, this setting doesn’t allow exhaustive interaction of the guests, it gives your wedding a grandiose appeal that will get your guests talking about your event for months. To provide the table with an illusion of uniformity, get a large table cloth that will cover several tables at once.

Scattered round tables

Round tables are the exact opposite of one long table setting as they are geared towards providing maximum interaction among the party guests. The arrangement also allows you to sit a large list of guests without requiring an extra room.

To pull off a beautiful round table setting, you need to be creative and even sometimes involve the services of a professional designer.

Two long tables

Are you having your event in a small area but have many guests? Why not place tables in two long rows? In addition to this arrangement being visually striking, it’s easy to achieve, and you don’t have to stress yourself over who gets to sit where.

Unlike when setting up the long curvy table, you don’t have to get a table cover, which saves you some money.

U-shape arrangement

This arrangement is excellent when having a small intimate event. Arrange the tables in a U-shape so all guests can see each other. To make it more exciting, use the tables to frame a dance floor or pool. This setting ensures everyone feels included and part of the event.

One long, straight table

This is the go-to arrangement when having a formal event. Like when having a one long curvy table arrangement, you need to have space for it to work. This can be a large hall or outdoors.

To attain the arrangement, place the tables in one straight line and ask the guests to sit there. As you might guess, this arrangement isn’t meant to allow guest interactions.

Scattered rectangle tables

Looking to create a buzzing social atmosphere and foster conversations between guests sitting closely? You can’t go wrong with rectangular tables. While the table gives you the same benefits as a circular table, it’s easier to decorate. When setting up the table, you should think where the different guests will be sitting if you don’t want a gloomy event.

For example, you don’t want to sit Aunt Betty and Aunt Beatrice at the same table as they are no longer in good talking terms.

Multiple table rows

This is a super chic arrangement that allows more conversations than when having a one-row table arrangement. The beauty is it’s easy to organize, and you don’t even need to hire a professional designer to help you out. For consistency, hire tables and chairs of the same design or use table and chairs covers.

Hiring the right tables

Regardless of the type of arrangement you settle for, hire the right tables as you can’t have a good experience with the wrong tables. When hiring, ensure the tables are of high quality and properly maintained.

As a rule of thumb, stay away from worn out or damaged tables as they will be an embarrassment at the party. The tables are as good as the rental company you hire from, so take time and find a reputable party rentals Rockland NY company stocking good quality tables in mint condition.

Tent Rentals: Thinking Beyond The Party Tent

in Tent Rentals  by August 4, 2020 0 comments

When you are renting from tent rentals, you should know you need more than a tent. Here are other tent essentials you might need:

Tent liner

This is a floaty parachute-looking lining that usually comes in either white or ivory colors. Its purpose is to hide the look of the tent giving the party an elegant appeal. While the liner gives the party a great look, you don’t need it all the time.

If you find liners too expensive, you should consider getting a pole tent instead. These tents look great, and they don’t need a liner to maintain the appeal.

The peak of the tent is made via one single pole instead of several interior frames.

Even if your tent is ugly and you need a liner to improve its looks, you should note you don’t have to invest in a high-end fuchsia-colored one as it will be synonymous with flushing money down the drain.

Tent flooring

You can’t put a carpet on the grass as the tent will look rumpy and stupid in a few minutes. The carpet also creates a trip hazard.  If you want to keep the guest’s feet dry, you should get portable flooring.

To have an easy time using the floor material, first ensure the floor is a flat piece of land, preferably sand or asphalt.

On the other hand, if you want a hard floor where women can even walk on, you need to invest in much tougher flooring material.

If having a grand event, you should consider placing a tent on top of the floor. While white is a great color, you should avoid it as many companies rent it a higher price, which is often not worth it.

Lighting

Tent lighting comes in several flavors, and it’s up to you to choose the one that looks good for your home. One of the best lights you should go for are stage lights. The cool thing is you can mount them to the framing structure giving your event an elegant appeal.

If you don’t have a lot of money to spend on party lights, you should get Christmas lights. When you settle on these lights, you need a lot of them so you should be ready to mount plenty of them in your tent.

Air conditioning

If it’s too hot outside, you will need an air conditioner to keep the guests comfortable.  Since the tent isn’t insulated or sealed like a house, the cost of running it might be too high, making them too expensive.

If having the event in an area that is away from the electricity grid, you should also rent a generator to produce power.

Dance floor

Are you planning to have the guests dance during the party? You should get a dance floor for them. Dance floors come in different sizes and designs for you to choose from. Take your time to research and find the most ideal for your event.

Tent walls

Tent walls are designed to protect the guests from wind, excessive sun rays, and other weather elements. You have three options to choose from: cathedral, clear and solid.

There are also fabric walls you can rent, but they aren’t effective at keeping off the weather elements—they are for looks only.

Are you having your event in the summer? Skip the walls and instead get the fans as the walls will increase the amount of heat in the house, increasing the discomfort levels in the house.

On the other hand, if having your event in winter, get the walls and sources of heat such as a furnace. When renting the furnace, get one with a thermostat, so you don’t have to keep on adjusting it to keep the guests comfortable.

The ball is in your court.

These are some of the tent accessories you might need for your event. While some such as the heating and cooling equipment are necessary, others such as the tent liner aren’t necessary, and you should strive to do without them.

To get high-quality equipment, ensure you work with reputable event tent rentals Rockland NY that will also guide you on the right equipment to go for.

 

Event Rentals: 5 Event Safety Tips During The Coronavirus Pandemic

in Tent Rentals  by July 20, 2020 0 comments

We all know the toll Covid-19 has had on the event industry. With restrictions on the number of people that can attend an event and how close they can stand or sit together, holding events has become a challenge.

Despite this, if you are planning a party of any sort, there is no reason you shouldn’t progress with it. You only need to ensure you adhere to the CDC guidelines. Here are 5 tips you should consider to have safe meetings as given by event rentals companies:

Observe social distancing

Social distancing means the guests have to sit at least six feet from each other at all times. Due to the distance restrictions, you should have a few guests over. You also should prepare for alternative floor plans to keep the tables six feet apart.

When having a birthday party, wedding, or any other occasion, arrange the party chairs in groups of five to adhere to the social distancing requirement. It’s also wise to reduce the number of people sitting on each table to keep the guests safe.

To remind the guests they need to maintain physical distance, provide sign markers on the floor that will prevent them from getting too close together.

Provide high levels of sanitation

The government has been shouting that people need to maintain high sanitation levels, and you should do the same in your event. Have many handwashing booths and make it clear the guests need to wash their hands as frequently as possible.

As the event is going on, provide the guests with a small folding table with sanitizer that the guests can easily reach and disinfect their hands.

To have an easy time, designate an employee as a sanitation leader dedicated to maintaining high levels of cleanliness. If a guest is coming into the event, they should remind them they need to wash their hands. They also should sanitize guests as the event is going on.

Whether they are setting up event equipment or preparing food, all employees should wear masks and gloves at all times, as directed by the local ordinances.

Reduce the number of guests

You need to reduce the number of guests attending your event. To come up with the ideal number of invitees, think about the capacity guidelines that ensure the guests safely maintain social distance.

While you might strive to maintain social distance, you might expose the guests as you are registering them for the event. To have an easy time, stagger the guest’s arrival times, and pay close attention to the needs of the older guests.

For example, if having a wedding, organize that the immediate family members and older guests attend and leave the event after all the others. If possible, have a designated sitting area for the at-risk elderly guests where they don’t interact too much with the others.

Stream videos for those that can’t attend

Sometimes some guests would love to attend the event but can’t due to the restrictions. To ensure they feel as part of the event, provide them with virtual gathering options.

For example, you can stream the event on Facebook, YouTube, Zoom, or any other way. Also, consider having screens so the guests can follow the event from a distance. For the sound, have a sound system that will amplify the sound, so even guests spaced further from the actual venue can follow.

Keep reminding the guests.

The Covid-19 guidelines are new, so most people are bound to forget them. To ensure they are safe, keep reminding them.

Post signs in highly visible areas such as at entrances and restrooms that promote everyday protective measures and describe how to stop the spread.

As the event is going on, broadcast a message to the guests, reminding them they need to observe distancing and maintain high hygiene levels.

For the guests following the event on video, include messages about behaviors that prevent the spread of the virus and ask them to adhere to them.

Conclusion

It’s no doubt Coronavirus has had the world by its tail, but life has to go on. If looking to rent party rentals Rockland NY for your event, ensure you rent high-quality supplies that not only look good, but are also easy to disinfect.

Corporate Tent Rentals: Factors To Consider When Renting A Tent For Your Company

in Tent Rentals  by June 14, 2020 0 comments

Have you been tasked with finding a tent for your company party? You need to find a high-quality tent that will protect the staff from severe weather, has enough space, among many other things.

Corporate tent rentals run the entire gamut that you might be confused about the right one to go for. Are you in the dark and don’t know what to hire? Here are tips to help you rent the right tent:

Number of staff

How many people will be attending the event? If there will be a lot of people in attendance, you will need a large tent and vice versa. If you aren’t sure about the right size to rent to get, consider asking a professional from a rental company to guide you through.

The last thing you want is hiring a tent that is too large that you feel you have wasted your money. At the same time, you don’t want to rent a small tent that some of the staff will be left out.

Budget

Before you hit the road and start scouting for a tent, you must have a budget for the amount of money you are looking to spend. Tent rental companies rent their tents at different prices depending on the quality of the tent, its size, location of the company, and plenty of other factors.

Since you will be having the event for only one day, it’s tempting to go for the cheapest tent possible. Don’t do this. In addition to it being ugly, a cheap tent also tends to have too many faults. For example, it can start leaking when it rains. Can you imagine the inconvenience this would cause?

Cheap tents also don’t come with support. For example, the rental company won’t deliver or pick the tent once the event is over. Unlike when you rent a premium tent, you won’t get a replacement in the event the tent develops a problem.

Also, cheap tents don’t come with insurance, so when they tear, or other issues come up, it will be upon you to replace them.

You don’t have to rent a premium tent at exorbitant prices, but the tent should be high quality and properly maintained. You don’t want to incur additional transportation costs, do you? So, ensure the company delivers and picks the tent at no extra cost.

As you are renting, discuss with the company about any eventualities that might come up. For example, will the company replace the tent when the wind tears it or blows it up? Also, think about insurance. You don’t want the replacement cost to fall on you should something happen so rent from an insured company.

Type of tent

If this is the first time renting a tent, you should know there are plenty of tents in the market you can go for. The most common ones being:

Pole Marquee tents: They are flexible and much cheaper than frame tents other tents in the market. Pole Marquee tents are durable, and when properly installed, they are incredibly pleasing to look at.

Aluminum frame tents: Distinguished for their “A” design and clear frame, these tents are sophisticated, contemporary, and easy to put up. Although they are a little bit more expensive than other tents, frame tents come with plenty of options when it comes to shape and configuration.

Free-form/Bedouin tents: Invented in South Africa, when installed properly, these tents can transform the dullest location into magical spaces. They are ideal when placed in venues with soft ground and are great options for those demanding a backdrop.

Conclusion

These are some of the factors to consider when looking for event tent rentals Rockland NY. For a great experience, take your time. It’s wise you start looking for the tent three months before the event date.

Visit several rental stores and see what they have in stock. As a rule of thumb, rent from a reputable company with years of experience in the industry. This way you are sure they know what they are doing so you can take their advice with conviction you will get ideal results.

Oh…and the tents should be of high quality. You don’t want units that will come apart in the middle of the event, do you?

Event Tent Rentals: A 6 Point Checklist For A Perfect Tent Event

in Tent Rentals  by June 6, 2020 0 comments

Other than renting a tent from even tent rentals, there are plenty of other factors you need to consider to have a successful tent event. Some of these factors include:

The weather back up plan

Things can quickly get out of hand even if you have the best tent you could afford. To be safe, have a backup plan in place. To be ready for the rain, have a tent with sidewalls that will keep the rain out. Remember that the rain can cause flooding inside the tent, so also consider raising the floor.

Even when its summer, the wind can be strong hence make the guests uncomfortable. To ensure everyone is comfortable, rent sidewalls, and secure them with stakes. You can also put up a hard wall structure beforehand.

Are you having the event in winter? It can get too cold to the extent the event becomes unbearable. To be ready, have properly sized heaters and generators in place.

The nature of the site

Is the site large enough for your tent? This is the first thing you should consider. Obviously, the size of the tent will be determined by the number of guests attending the event.

Avoid sloppy sites as they tend to be too steep for trucks to drive up and people to walk up. Guests also tend to be uncomfortable sitting in sloppy areas.

While at it, also, think about the drainage. Is the drainage system in good shape? Are there chances of the water getting to the guests in the event it rains in the middle of the event?

If looking to cook at the venue, ensure the site is large enough such that you can pith a kitchen tent. The areas should also give you enough room to prepare the storage area. The area should be large enough to store dishes, food, beverages, and supplies.

Lighting

You need lights even if you are having the event during the day. When choosing your lighting options, think about safety. The lights need to have codes for placing exit signs and other safety lights for tents. To avoid being on the wrong side of the law, check with your local areas, and confirm the local regulations.

You also need to think about the beauty of the lights. Creativity comes in handy here. You can do the work or hire an expert to help you out. You should note that before you hang the lights, first place them on the floor with everything in place, including the power cords and strips.

If the event will go into the night, consider having lights in the surrounding areas. These include parking lot and walkways. In addition to the lights beautifying the area, they also make it easier for guests to navigate the curbs and grassy areas.

Water and restrooms

Even if you will be providing beverages, it’s wise to have drinking water at the venue. Some venues already have running tap water, while others will require you to come with your water. Confirm with your caterer about water access.

When it comes to restrooms, you can use a trailer or portable facility. Regardless of the one you choose, ensure the area is clean and has a place for the guests to wash their hands.

Temperature control

You need to be ready for a change in temperatures at the venue. You should have a fan, air conditioner, and furnace in place that you can use to cool or heat the room as per the room demands.

Other things to consider

The other things you should consider are:

Power: Does the venue have outside power outlets that you can tap into?

Rigging: Most party tents you get from event party rentals Rockland NY don’t support rigging. You should check with your vendor and see what he can do to hang equipment and other items.

Generators: For the air conditioners, fans, and heaters, you need high-quality units of the right size.

Conclusion

These are the things you should consider for you to have a successful tent event. To have an easy time, begin your research early enough. This calls for you to visit different party companies and event venues at least three months before the party date.

6 Factors To Consider When Renting Chiavari Chairs From Party Chairs Rentals

in Tent Rentals  by May 6, 2020 0 comments

Designed by Italian craftsman Giuseppe Gaetano Descalzi in 1807, Chiavari chairs have grown into the most recognized chairs in the market. The chairs are classy, comfortable, and you can use them in a wide range of events.

If having an event, you shouldn’t buy them. Instead, rent them from local party chairs rentals.

For you to get the most from the chairs, you need to rent high-quality ones. Some of the things you should consider when renting include:

Chair joints

Joints hold the frame of the chair together, and chairs with weak joints will break easily, and you will have to replace them. When you are at the rental store, pick up the chair and pull on the legs from different directions.

Also, sit on the chair and rock back and forth to test the back strength. You want a chair with strong joints that won’t come apart when the guests sit on them.

Take a look at the seat bolt.

Most Chiavari chairs have a seat bolt holding the leg in position. If the bolt is loose, chances are high the chair will come apart. When renting, pay attention to the bolt and ensure it’s tight enough.

If it’s not, get an Allen key and tighten it. It’s common to find some chairs without the bolts. If this is the case with yours, you have a reason to worry, and you are better off staying away from such a chair as its most likely a knock off.

Check the edge of the seat.

The edge of the seat will guide you in telling the quality of the chair. You should stay away from a poor quality seat. When you are in the store, pick the chair with your fingernails. Does it chip easily? Does it look like it’s made from veneer that is ready to peel off?

If you see veneer, stay away from the seat as it will most likely peel off at the party site, and the rental company will start complaining that you destroyed it.

It’s also wise to scratch the chair and see the color underneath. Is it consistent with the rest of the chair color? If it’s not, then the chances are that the chair has gone through several repairs.

Ask the rental company representatives about it to ensure you aren’t renting a chair that will break as soon as you get to the party site.

Are the chair legs sanded smooth?

When you are transporting the chairs, you have to stack them together. To avoid destroying them, check the inside of the chair legs and ensure they are smooth so that when you stack them, they don’t chip.

If the company is ultra-cautious about the look of the chairs, you are better off avoiding chairs without a smooth finish as they will create problems down the line.

Check the cushion seams.

For the guests to be comfortable, they need to be sitting on a cushion. The quality of the cushion has a significant impact on comfort and the mood of the party, so ensure that the seams and tie are reinforced for strength.

At the store, grab the ties and give them a sharp tug. If you notice weakness, stay away from them as they will be uncomfortable to sit on and most likely will come apart during the event, and you have to pay for a replacement.

What is the quality of the foam?

As mentioned above, you need good quality foam that will keep the guests comfortable and, at the same time, won’t come apart during your event. The cushion should be thick, dense, and firm.

If the cushion is crunchy and lightweight, you should stay away from it.

You should note that some companies treat their foam with additives to bulk them up to give an illusion of quality. To have an easy time, have an experienced professional by your side to let you know whether the cushion is of the right quality.

Conclusion

These are some of the things you should look out for when renting Chiavari chairs from event rentals Rockland NY. To have an easy time, work with reputable companies that have been in the industry for a long time, and have a proven record.

 

Planning On Renting Wedding Tent Rentals? 5 Things To Think About

in Tent Rentals  by March 11, 2020 0 comments

When having a tented wedding, hiring wedding tent rentals isn’t enough. There are plenty of other things you need to do to ensure the event is a success. Some of these things include:

Decide on the tent style

Since you are having your event for just one day, you want a tent that is quick, safe, and easy to install.

Wedding tents come in different sizes and styles, so you have plenty of options to choose from. When having a large event, you want a large tent without interior poles to eliminate obstructions.

This type of tent not only lacks obstructions, but it also provides plenty of space and flexibility.

Are you having a small, intimate wedding? Go for an upscale Capri-style party tent.

Wedding tents are also made in different fabrics ranging from peek-a-boo translucent to total opacity.

Do your research and find out the best tent for your event.

Think about the number of people attending the event

How many guests have you invited? The number of guests will guide you on the number of square feet you need for your tent. A good way of doing it is multiplying the number of guests by a specific number based on the setup of your tent.

If having a sit-down or buffet-style event with round tables, multiply the number of guests by 12. For a sit-down or buffet-style event with banquet tables, multiply the number of guests by 8. For a ceremony with a cathedral seating or rows, multiply the number of guests by 8.

As you are thinking about the square feet for your tent, you also should think about the dance floor specifications. Divide the number of guests by 4 to find the number of people that can use the dance floor at any given time. You should then multiply the number by 10 to get the total number of square feet you need for your dance floor.

Visit the site with the tent vendor

One of the mistakes many people make is renting the rental items without first visiting the site with experts. Don’t do this. Before you rent the tent, visit the site with the rental company representatives.

This will help them understand the venue better so that they can recommend the best products for the site.

Together with the venue representatives, inspect the tent location, and ask about the stability of the ground. You also should inquire about the underground hazards and any other information that will help you know more about the site

If the venue has a large grassy area, confirm with the location management that they won’t turn on the sprinkler system in the middle of the event. You don’t want your guests getting wet, do you?

Pay attention to the vendor contract

Once you have found the tent you need for your event and you love the company renting the tent, your next move should be to sign the rental agreement. The agreement contains plenty of information, so you should take your time to read it and fully understand every detail in it.

You should know the cancellation terms, the nature of the deposit (is it refundable if you cancel within a few weeks?), what will happen if the tent gets damaged? You should know about this information before you sign the contract. If there is any information you would like included in the agreement, ask the rental company to include it.

You should note that some shady companies try to hide fine details that might see you spending too much money on your tent rentals. For example, the company might charge an installation and removal fee. Be on the lookout on this and agree on it before signing.

Think about tent accessories

Renting a tent isn’t enough. Sometimes you also have to rent tent accessories. These include: sidewalls, tent floors, wishing wells, aisle runners, candelabras, special effect lighting, and any other thing you might need to make your big day excellent.

When renting the accessories, ensure they are of high quality. You also should rent them from the same event rentals Rockland NY company you rent the tent. This will reduce your stress as you will be dealing with only one company. You also will attract a massive discount as you will be renting many accessories from one company.

5 Event Rentals To Make Your Party A Hit

in Tent Rentals  by February 24, 2020 0 comments

Whether having a birthday party or wedding, you need to have the necessary accessories for the event to be a success. If you are like other people, you don’t already have the accessories. Luckily, you can rent the event rentals from rental companies at affordable prices. Some of the accessories you need to make your party a hit are:

Party tents

Most of the people prefer having their parties outdoors. In addition to giving a relaxed feeling, an outdoor event requires little decoration. Unfortunately, the weather is unpredictable. So you must have a party tent in place to keep the guests comfortable.

Before you rush to get a tent, first check with the party venue. Do they allow tents?  If they do, contact the rental company and ask them to visit the site and assess the space. After the assessment, they will advise you on the ideal tent size, tent design, and flooring options to go for.

There are all types of tents in the market you can go for. From simple and practical tents to fully outfitted with entrance canopies. To rent the right one, have a sitting with the rental company and let them know the look you are looking to create.

Party tables and chairs

Tables and chairs provide a place for the guests to sit and place their valuables. When it comes to tables, you have plenty of options. You can choose from sweetheart, buffet tables, to round tables. You can even opt to mix tables of different sizes and shapes to maximize on space.

The tables you choose depend on the theme of your event. If you don’t have an event coordinator to handle the task, carry the layouts of your ceremony to the rental company. This way, they will be better placed for the rental company to advise you on the best table options for your event. The company will also guide you on how to decorate the tables.

Party chairs come in different designs, sizes, and materials. You can choose acrylic, Chiavari, vintage, or simple chairs dressed in tie-on fabric covers.  Just like with the tables, you want to rent chairs that match the theme of your event. If you aren’t sure about the right ones to go for, ask the professionals working in the rental companies to help you out.

Stem, glassware, and flatware

Stem and glassware include: bar glasses, wine glasses, beer mugs, champagne flutes, water glasses, and soft-drink glasses. Before you go to the rental stores, you need to know what you will be serving, so you order the right pieces. If you will be serving a white wine, rent white wine glasses that match the theme of the event.

The flatware includes utensils you need for the cocktail party plus forks, knives, and spoons. If having a family-style service, you should throw in a few serving utensils. Also, remember to have a few serving bowls and platters.

Dance floor

A party is incomplete without dancing. If you have rented a ballroom, you might not need to think about renting a dance floor, but if having an outdoor event as it’s the modern norm, you need dance floor rentals.

You have plenty of dance floor options ranging from traditional wood to Plexiglas that you can place over the pool. You don’t necessarily need to rent a dance floor that goes with the theme of the event as people dance too late into the event, so they most likely will be already tired to care.

One of the essential things to pay attention to is the number of guests you are expecting. Don’t rent a dance floor that is too large. At the same time, don’t rent one that is too small that your best friends miss out on the fun.

Linens

Linens are a great way of adding color and texture to your event. You can use them on the tables, chairs, and on any other surface that you want to transform its look. The color of the linens should match the theme of your big day.

When renting the party rentals Rockland NY, remember to carry along napkin rings and hidden clips to keep the table linens from whipping around. Also, throw in a few table pads to protect the wood tables from getting damaged by water stains and spills.