Event Rentals: Party Etiquette Both Hosts and Guests Should Know

The holidays will soon be in full swing right before your doorstep and it will take you by surprise if you will not start planning right now. If you are planning or organizing a big holiday event your supplier for party rentals should be up for another festivity challenge.  This is the season where people will really make an effort to attend and be present in any event that they are invited to.  This is also the season where households, organizations, and companies have planned their whole year just for this once a year occasion. Since the holidays are all about spreading joy, love, gifts and lots of memories is just right to make every event count and every party worth remembering.

Of course, you just don’t attend an event and host an event without being mindful of the proper etiquettes both the host and guest should know by heart.

The Proper Event Decorum

Whether it’s a small or a big event, the hosts and guests should act appropriately as respect for the entire party and for those who are attending it.

For The Hosts:

Regardless of the theme or the type of event you are planning and organizing, there are some crucial things that you should be considering in order to have a successful event.

  • Be Clear On The Invitation.

When sending out invites for a party or an event, as a host, you have to clear on the following details:

  • The date
  • The time
  • The venue
  • The occasion and/or theme
  • The date when they should confirm if they will be attending or not
  • How they should respond by either a “yes” or a “no”

You also have to indicate on the invitation if they need to bring something, wear something, and if they need to be participating in anything.

  • Organize Everything.

Finalize your guest list well.  A great team of event organizer can guarantee that any party will be a success, regardless of whether it rain at an outdoor reception or the food is not so much enticing. Have everything set up before the event starts. Have the food ready to be served, the table set and decorated well, the venue should be clean and all the drinks should be ready to go anytime. These are just some of the major things that you should safeguard before your guests arrive so you do not need to worry about anything from the beginning of the party.

  • Be Always On Guard And Inviting.

As a host, see to it that your guests are welcomed with warm smiles and warmly, inviting gestures not just from you but from your staff too. Have eyes on all your guests as much as possible. If you or your staff have seen a guest having trouble in getting a seat or a guest with an empty glass take the initiative to do something about it and fix the situation immediately.

  • Have A Back-Up Plan.

Plan B is what you need in case Plan A fails or an emergency happens. Like if a guest brought a plus 1 unexpectedly, of course, a host should never send an uninvited one home, right? Still, treat him or them like any other guests in the event. Be polite and courteous.

  • Acknowledge Your Guests.

Show appreciation by simply thanking your guests for coming and also thank those who brought gifts.

For The Guests:

Any party hosts or event organizers would appreciate a good guest and visitor who would never give them a hard time or trouble. So if you wanted to become a great guest, here are some tips:

  • Confirm Your Attendance.

Any host would love to hear that you’ll be attending their party and as a sure guest, immediately inform the host that you will be coming. Whether there is an RSVP or none, replying to any invites by confirming your attendance means so much. Do not forget to thank them for inviting you also.

  • Be A Punctual Guest.

Being on time or punctual has various meanings to people, culture, and places. Technically, a guest should be arriving at an event within 15 minutes or less before or after the stated time of the party. If you will be really arriving late, call the host and provide an ETA just to avoid them getting worried.

FINAL POINT

Knowing the proper behavior or etiquette not just in attending or hosting parties, but on other occasions will just show the people how effective of a host you are and how wonderful you are being a guest. The event party rentals Rockland NY appreciates all their clients and see to it that they are properly returning a favor by being a great supplier and organizer at the same time. The success of any event depends on the people working behind it and those who are expected to appreciate and enjoy it.

Everything You Need To Know About Service And Chafing Dishes

Service and Chafing Dishes

Service and chafing dishes also known as chafers are units that hold the buffet food keeping it at the right serving temperature. They are made up of a food pan, water basin, and heat source. The heat source creates steam that keeps the food warm. When having a party, you don’t have to buy the chafers as you can easily rent them from your local party rentals.

Factors to consider when renting chafing dishes

When renting the units you need to consider these factors:

The size of the unit: Chafers come in different sizes and it’s up to you to choose the right size for your needs. Your choices include: full size, round, and a half-size chafing dish.

The source of energy: As mentioned, you need an energy source for you to keep the food warm. You can use fuel or electricity. Your choice should be informed by the type of energy that you have access to. If you are having an outdoor event in an area that is away from the electricity line, you should go for a fuel chafer but if you are having your party indoors or in an outdoor area where you have access to electricity you should go for an electric chafer.

Type of chafer: There are many types of chafers that you can go for. There are round, oval, rectangular, drop in, square and even soup chafers. You should choose a unit that complements the theme of your party.

Cover type: While often ignored, the type of cover on the chafer is a great factor to consider when renting from party supply companies. The units come with many cover types such as lift-off, retractable, hinged, and glass top. When choosing the covers consider how you are going to serve the food. If you want the guests to serve themselves, you should go for units with roll top covers. If there will be servers to serve your guests, go for chafers with lift off covers.

Guide on using chafing dishes

For the units to give you a great service you should use them properly. One of the things that you should do is ensure that the water remains in the pan throughout the time that you are using the dish. You should also occasionally stir the food to prevent it from burning. To have a great experience ensure that the chafer that you rent from the serving pieces rentals is of high quality.

4 Must Have Party Supplies For A Successful Event

party supplies

Are you planning of throwing a party? Here are 4 party supplies that you must have for the event to be a success:

Party tent

This is a must have if you are throwing an outdoor party. Outdoor gazebos not only provide shade for your guests, they also provide you with privacy. They come in different shapes and designs and all you need to do is visit your local tent rentals and see the units that they have. For an impressive look, ensure that the tent matches the theme of the party. Also ensure that the tent is of high quality.

Party lighting

Studies have shown that many party organizers ignore party lights especially when they are having the party during the day. You should note that lights are not only important in lighting up the party, they also play a vital role in decorating the event. There are many types of lighting options that you can go with. The most common being: disco balls, string lights and lanterns.

With the coming of party rentals you don’t have to buy the lighting materials—you simply need to visit your local company and rent.

Party chairs and tables

Unless the guests will be dancing the entire time, you need to have party chairs and tables for your guests. If the guests will be sitting for long, go for comfortable chairs with slightly reclined back support. When renting chairs, go with those that come with covers. In addition to covers decorating the chairs, they also protect the chairs from scratches and spillage. When it comes to party tables, go with those that match the party theme.

Rental glassware and silverware

If having a formal party, these are must haves. The silverware to have depends on the food that you will be serving. If serving seafood, you need to have forks. If on the other hand you will be serving beef, fish caviar and other foods, you need to have plenty of spoons and knives. When renting glassware and silverware consider quality and how the items relevant they are to your theme.

Conclusion

These are a few items that you should have for your party to be a success. When renting, carefully go through the rules and return policies as different rental companies have different policies. Some companies will allow you to have their items for up to 24 hours while others will rent you the items until dusk. Other companies will require you to clean the kitchen rentals while others won’t require you to do it.

Kitchen Rental: Tips On How To Rent A Kitchen For Your Party

Wedding Party Rentals NY

Food is an important part of any party. Unfortunately, food can be expensive if you order it from outside. The cheapest way of going about it is renting a kitchen and prepare the food on your own.

In addition to being affordable, renting a kitchen allows you to control what goes into the food. You also get to serve fresh, hot food. You can also easily customize the food for the different guests.

Tips on how to rent a kitchen

For you to rent the right kitchen you need to put a number of tips into place. Some of these tips include:

Get the right rental company: there are many rental companies in the market, but not all are right for you. Before you rent kitchen equipment you should visit the Small Business Administration and the Better Business Bureau and find the reputable companies in your area.

Needs: different kitchens are ideal for different purposes. There are some that are ideal for regular cooking while others are ideal for complex cooking. Before you go out to find to find a rental kitchen you should first understand your needs. For example, if you will have to bake you should go for a kitchen that allows you to do it.

The kitchen should also vary depending on the number of guests that you are expecting. If you are going to receive many guests you should have a large kitchen that will allow you to prepare a lot of food within a short time.

Charges: many people tend to disagree when it comes to charges. To avoid disagreements you should agree on everything beforehand. Some companies charge per day while others charge per hour. You should fully understand the mode of payment before you take the equipment.

Chefs: some party rental companies will rent you the kitchen together with the chefs while others will require you to find your own chefs. If you have your own people who can prepare the foods, you don’t have to pay a premium fee to access the chefs, but if you are throwing a corporate party and image is everything, there is no harm in renting the premium kitchen.

Conclusion

A good party starts with good food; therefore, you should ensure that you prepare good food. To make your work easy you should go with a company supplying you with all the kitchen equipment including pans, plates, glasses and cups.

Buffet And Bar Service: Buffet Mistakes That You Should Avoid

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Buffet service is loved by many people as it’s easy and you don’t need to hire many people to execute it. For the buffet meal to be a success you need to avoid these mistakes:

Blocking the guests

The buffet table is set in such a way that the guests line up and choose the foods that they want. When setting the table you should be keen that you don’t block some of the guests from accessing the food.

To be on the safe side you should set the table in such a way that the guests get in on one end and leave from the other end. This way you ensure that no guests leave using the same route that they used in getting onto the table.

Not having enough plates

If you regularly attend events you must have come across a party where you had to wait for guests to eat and then wash the plates for others. This not only gives the event a bad look, it also wastes a lot of time.

When organising your event you should ensure that there are enough plates on the table. If you don’t have enough in your home you should rent from a party rental company. For ideal results you should ensure that the plates fit the theme of the event.

Using the same food table for beverages

It’s a big blunder to use the same buffet table for food and drinks. Doing so not only creates chaos, it also wastes a lot of time. To get rid of the trouble you should position the drinks table far away from the foods table.

Again if you don’t have enough tables you should visit a table rental company and rent enough tables.

Putting plates at the end of the line

While it might seem absurd, it’s very common. Doing this is synonymous to putting the cart before the horse. To avoid chaos you should place the plates at the start of the line. To protect the plates from tipping over you should avoid placing them too high.

Conclusion

These are the mistakes that you should avoid when offering the buffet service. To have an easy time you should hire an event contractor to help you in organising the event and supplying you with the party items that you might need.

 

Guide On How To Set A Buffet Table

set buffet table

Food is an important part of any party. You can serve the food in two ways: sit-down dinner where you have everyone sitting down at a table to enjoy a meal or a buffet service where every guest serves his/her food. Buffet service is great when you don’t have a large table for the guests to sit on. The service is also ideal if you want a less expensive food option.

Guide on how to set the buffet table

You should set the table at the center of the party space where the guests will be able to easily walk through from all sides. As rule of thumb you should never set the table against a wall as this will force the guests to use one side of the table which will most likely cause the line to back up.

When it comes to plates, you should place them together with napkins at the left end of the table. To keep steady traffic you should have the guests form a line from the left to the right when they are adding food to their plates. If you don’t have enough plates, you should rent them from a party rental company.

To avoid chaos when the guests are serving food, you should put food in a logical order. This means that you should put entrees at the beginning, then side dishes, vegetables and salads at the end. You should also ensure that you have small plates next to each dish for the utensils to rest on.

To give a great impression you should decorate the buffet table. There are many buffet table decorations that you can use. Great decorations include: scented candles and flowers. As rule of thumb you should place the decorations at strategic places where they don’t inconvenience the guests when they are serving food.

It’s good to set different smaller tables to hold the drinks and deserts. This is to prevent the guests from being held up by people trying to get drinks and dessert.

Conclusion

A well set buffet table will leave a lasting image in the eyes of your guests; therefore, you should work at giving your all. For a successful party you should work closely with a party rental company that will not only provide you with the rental tables, chairs, plates and other items, it will also help you with the planning of the party.

Company Christmas Party Ideas

company christmas partyIt’s almost Christmas again. As a business owner it’s good to organise a company Christmas party for your employees. Although, the business environment is a serious environment, it doesn’t have to be the case with your party. If you are stranded and don’t have ideas on how to throw a great company party, here are great ideas:

Cocktail party

This one is ideal if you are operating on a tight budget. The cool thing is that you need to serve a number of drinks and appetizers—you don’t have to prepare a meal. When it comes to the venue, you should ensure that the room is large enough for all of your employees.

When it comes to drinks you should offer sodas, water and alcohol. You should serve simple appetizers such as stuffed celery, pastry-wrapped sausages, cheese puffs and fresh vegetables with dip.

To get your employees into the holiday mood you should play holiday music on the background. To avoid boring the employees, you should hold the party for a maximum of two hours.

Contest party

Here you need to engage the employees into a contest. As rule of thumb you should ensure that the contest isn’t related with what your business does. For example, if you are a cooking business, you shouldn’t have a recipe contest. This is to ensure that the party is fun.

One of the best contests that you can have is ugliest outfit contest. You should ask the employees to come with their ugliest outfits. As rule of thumb you should award the winner. You should also give a small consolation prize to the other participants.

Stealing Christmas

Here you should ask the employees to come with wrapped gifts. If the company can afford it, you should buy a few gifts. You should write numbers on a paper and the employee who gets the first number opens the first gift. The second employee can choose to open a new gift or take the one that the first employee has already opened. The third employee should take his/her turn. You should go on like this until all the employees have gifts.

During the party, you should serve tea, coffee and food. If you have a large number of employees to serve, you should ask a party rental company to help you with the meals and drinks.

Conclusion

These are company Christmas party ideas. If you have never thrown a party for your employees you are doing them a disservice. If you don’t have a large place to hold the party, you should hire a party tent and you will have a great time.