Tricks To Consider When Renting Party Tents

When you are having an outdoor event, you need to have canopies rental in place. If you have the tent in your home or you have a friend who can borrow from, you are on the lucky side, but if you don’t, you have no way out other than to rent it from the rental companies in your area. To get the most from the units, you need to do a number of tricks that include:

Rent the right tent

While there are many types of tents in the market, only a few are right for you. To rent the right unit, you need to consider the number of guests that will be attending the event. If you expect hundreds or thousands, you should rent a large tent but if you hope only a few will attend, go for large units.

Another thing to consider is the weather. How do you expect the weather to be during the day of the party? If you expect it to be windy, rent a tent with sidewalls, but if you expect it to be calm, you don’t have to incur additional costs renting them.

Finally, you need to consider the type of tent. As mentioned, there are many types of tents that you can go for. One of the most popular types is a pole tent. The cool thing about the tent is that it’s easy to put in place. It’s also cheap thus ideal when you are operating on a tight budget.

To buy the right unit, take your time to research and find the one that will be ideal for your use. If you aren’t sure of the right one to go for, get the input of a professional.

Decorate the party tent

Renting the right tent isn’t enough—you need to decorate it to look the part. There are many ways in which you can do it. One of the compelling ways is using flowers. Some of the best flowers to use are daisies, hardy mums, and others. In addition to the flowers giving your event a beautiful look, they also hide the ugly parts of the tents such as the poles.

Other than flowers, you can also rent fabrics from the party supplies companies and use them to improve the look of the event.

Conclusion

These are some of the tricks to consider when renting tents from the party companies. To rent good quality units, rent from a high-quality store.

6 Factors To Consider When Hiring Event Party Rentals

When putting together an event, some of the rental companies you have to work with are event party rentals. For you to get the most from the rental companies you need to work with the right ones. You need to consider a number of factors for you to hire the right one. These factors include:

The reputation of the company

How has the company been working the previous years? You need to find out about this. Before you decide to work with the company, ask the representatives to provide you with the names of the people they have worked with before.

Having the list isn’t enough—you also should contact the people and hear their side of the story. As a rule of thumb only work with a company with spectacular history. You don’t want to work with a company that will give you a hard time.

Responsiveness

Events are often volatile and you need a company that has your back all the time. One of the things you should do before you decide to work with the company is to ensure that it responds to your calls promptly.

Call the company at odd hours of the day and see if they will respond to the call. Calls aren’t enough—you also should consider contacting the company on email. A good and professional company should respond in the shortest time possible and provide you with the best solution for your problem.

Quality of equipment

What is the nature of the rental equipment? You need to find out about this before you decide to work with a company. Visit the company and see the quality of the party tents. They should be sturdy and be able to withstand rain and wind.

If the company rents cutlery, the glasses and silverware should be in perfect shape. They also should be perfectly polished.

In addition to the quality, you also should take a look at the size of the inventory. Ensure that the company has plenty of options to choose from. The last thing you want is a company with just a few items.

Working with such a company will be too expensive in the long run as it will require you to hire some of the items from a different company.

When you work with a company with plenty of inventory you not only save time, you also save money.

Financial stability

Times are hard and companies are getting out of business every day. Many people plan events months ahead. When you are putting together an event, the last thing you want to worry about is finding out that your company has gone out of business.

To avoid this take your time when hiring the company. Ensure that the company is reputable and has been around for a long time. The company should also have a wide inventory of items to choose from. As mentioned above, they should be of high quality and properly maintained.

Quality and creativity of the entire team

Even if you will be renting the rental items, you will be dealing with the staff working in the companies. To have a great experience, work with a company with a great team.

The people you are working with should be reputable. They also should be professional in their working and interactions. Putting together a great event requires high levels of creativity.

You want to work with a company with a highly creative team that will make your work easy and at the same time help you create an event that you will remember for the rest of your life.

Cost

This is an integral thing you should consider. For a great experience, work with a company that charges you an affordable fee and at the same time provides you with splendid service.

When determining the cost charged by the event rentals Rockland NY, you need to be aware of the hidden costs such as delivery, breakdown, setup, and any other fees. To avoid the surprise of having to take care of bills you weren’t aware of, carefully go through the quote.

Party Tent Rentals: Things To Consider When Renting Tents

Whether you are looking to have a wedding or any other outdoor activity, you shouldn’t simply rush into a party tent rentals store and get the tent. There are plenty of things you need to think about for you to rent the right unit. Some of these things include:

Style of the tent

If this is the first time you are renting the unit, you should know tents come in different shapes and sizes for you to choose from. Some tent styles don’t have interior poles; therefore, they don’t cause obstruction during setups and sight.

These types of tents provide maximum space for the guests. They are also flexible as you can use them in different areas.

Are you having just a small wedding or event? You should get a Capri style tent. If you are going to set up the tent on concrete, asphalt, wooden, or concrete surface, you should go for freestanding or frame tents.

In addition to the tents varying in style, they also vary in fabric. They vary from translucent peek-a-boo tents to total opaque pieces. It’s up to you to choose the one that is ideal for your occasion.

For you to have an easy time putting up the party tent, you should go for one that is easy to install. When you go for one that is complex to set up, you will have to pay the extra money and it won’t be worth it. Rent a unit that you can easily set up even by yourself.

Think about the number of people that will attend the event

How many people are going to attend the event? You need to think about this as it will guide you on choosing the right unit. Obviously, if you are looking to have a lot of people in the tent, you should go for a large tent and vice versa.

Is this the first time you are renting the unit? You should ask a professional to guide you on choosing the right size. You should note that you are better off renting a unit that is a little bit larger than one that is smaller than the number of your guests. When the tent is smaller, the guests won’t have a place to sit, will they?

The vendor contract

When you rent a tent, most of the rental companies will provide you with a contract that binds your agreement. The contract includes all the information you need to know about rental tents. It includes information on the price of the tent, type of tent, returns policy, and any other relevant details.

For you to avoid surprises, you should carefully read the contract before you sign it. Of major importance, you should fully understand the return policy. You should know the condition you should return the tent. Should you clean it or you should go ahead and return it while dirty?

You should know this as you don’t want to be fined. You also should get to know how much you will be charged in the event you return the tent later than you expected.

You should carefully go through these details. If you don’t understand them, ask a professional to help you in interpreting them.

Tent accessories

The other thing you need to think about are the tent accessories. These include: sidewalls, gazebos, lighting, candelabras, wishing wells, and any other thing you might need in your event.

The purpose of the accessories is to improve the look of the tents and enhance their usability. Just like the party tents, ensure that the accessories match the theme of the event, if you have one.

Most of the party rentals Rockland NY have packages which are often cheaper than renting the units one at a time. If you are going to need the accessories, you should ask the companies to provide you with the packages.

Heating and air conditioning

Depending on the situation and season you are having your event, you should think about the temperature. If having your event during winter, you should think about how you are going to heat the tent.

On the other hand, if you are having the event in summer, heat can be a problem. In such a case, you should consider renting an air conditioning unit.

7 Things To Do When Renting Tents From Wedding Tent Rentals

When you decide to have an outdoor wedding, you need to rent a tent from wedding tent rentals. For you to rent the right tent and have a great experience with it, you need to do a number of things. Some of these things include:

Have a budget

There are plenty of wedding tents that you can rent and they go at different prices.  When you are looking to have a formal wedding, you should note that a large, formal tent is often expensive.

Don’t forget you also have to rent furniture and other accessories. Your budget should depend on the number of guests you are expecting and the type of tent you want to rent.

For you to avoid running into problems later one, rent a tent that is within your budget. You are better off renting a cheaper tent than renting an expensive one and you later end up in debt.

Choose the right model

As mentioned above, wedding tents come in different sizes and styles. Some of the tents don’t have interior poles hence providing you with ample space. These are ideal when you are having a large wedding.

Are you having a simple, intimate event? You should go with an upscale Capri style tent.

When you are having the event on asphalt, balcony, or concrete, you are better off with a freestanding or frame tent.

For you to have an easy time with the tent, you should go for one that is easy to install. In addition to the tent being less stressful to install, it also tends to cost less in installation, hence saving you some money.

Pick the right spot

Where are you going to install the party tent? It’s important as it makes all the difference. As a rule of thumb, you should choose a tent that allows you and the guests to focus on a view. When choosing the right spot you also need to think about the type of tent and how to install it.

If you aren’t sure of the right surface to install the unit, let a professional guide you through.

Think about tent accessories

In most cases, you will need to also rent tent accessories. Some of the t common accessories that you might need include: chuppahs, wishing wells, columns, candelabras, special effects lighting, latticework, aisle runners, and many others.

You should note that the accessories cost more money in addition to the wedding tent; therefore, you should have a large budget.

Since you have to pay extra for the accessories, you should ensure that you only get the accessories that you need. Don’t waste your money on things that you don’t need.

Reserve it early

Chances are that you will be having your wedding in the same season as most of the other people. For you to avoid last minute disappointment, you should reserve your tent early enough. The best way of going about it is to rent the tent at least three months before the wedding date.

Have a rain plan

Even when you are having your event in summer, anything can go wrong. The worst is rain coming down in the middle of the event. For you to have peace of mind, you should always have a backup plan in the event of such a thing. For example, you can have your event close to a permanent building. You can also rent tent walls to protect your guests when the rains come.

Read the contract

When you are renting the tent or any other accessories, most of the reputable companies will require you to sign a contract. Different companies include different things in their contracts. For you to avoid surprises, you should pay close attention to the contract.

It’s often said that the devil is in the details and this is often true. Before you sign the contract, take time to understand everything written there.  Some of the party tent rentals Rockland NY try to put in jargon in the contracts. If you have a lawyer friend, ask them to help you with the understanding.

When you are reading the contract, it should be clear to you when you should return the tent, who should clean it, and what are the repercussions of a late return.

Wedding Party Rentals: Awesome Wedding Themes To Choose From

If you are like many couples, you like a themed party. For your guests to remember the event for a long time, you should choose a theme that will wow them. To help you out, here are some of the trending themes that you can go for as given by wedding party rentals:

Woodland theme

Here you need to design your party as if you are having the event on the farm. You need to go with supplies that give your event a farm look. This calls for you to rent farm tables, cross back chairs, wine barrel bar, and any other relevant supplies. When renting the units, ensure that they are of high quality and perfect for the event.

Flower theme

The flower theme has been around for a long time and it isn’t going away anytime soon. You need to work with your wedding planner and come up what a floral design that will wow your guests.

For you to create an attractive look, you should hang the flowers in different areas of the party venue. You can hang them from the garlands, let them flow off the table and onto the floor, or even use them to decorate the food!

Your imagination is your limitation here. If you aren’t sure about the right flowers that you should use, your best bet is to go with those that you love. You also should consider the season that you are having the wedding.

Brightly colored theme

Are you an outgoing person? Then this is your wedding theme. You need to choose bright colors and use them in all areas of your party. You can use them in food, linens, flowers, accents and even invitations. The cool thing is that there are many types bright colors that you can choose from. You can choose from yellow, blue or any other of your favorite colors.

For you to design your event around a specific color, you need to ask your party supplies company the colors that they have in store. The colors can be similar to the ones that you want to use or they can complement making them much brighter.

Conclusion

These are some of the themes that you can go with for your big day. For you to have an easy time putting together the event and settling on the right theme, you should work with an expert from your local event rentals NY.

Kitchen Rentals: Tips On How To Keep Food Costs Low In Your Corporate Event

Food is an integral part of any event whether you are having the party with your friends or having a business party. To have an easy time putting together the meals you should work with reputable kitchen rentals.

Food can be expensive if you aren’t cautious; therefore, if you are operating on a budget you need to do a number of things to keep the costs down. To help you out, here are some of the things you should do to keep the catering costs low when having a corporate event:

Go for a simple/lighter menu

Corporate events are known for their extravagant dinners, but this doesn’t have to be always the case. To keep the costs down, you should serve light foods. To ensure that the guests feel satisfied even when the meals are light, you should schedule the event after lunch or dinner.

This is to ensure that the guests or employees have already eaten before they come to the event.

If you can only have the event before the lunch or dinner, ask the caterer to set up a buffet service, which is usually cheaper. You also should consider asking the caterer to include cheap foods on the menu.

Work with small catering companies

Obviously, when you are having a corporate event it’s rare that you will have people to prepare the food—you have to hire a catering company to help you out. When you are operating on a budget, you need to be cautious of the company you hire as hiring the wrong one can greatly inflate your costs.

As rule of thumb, avoid large companies with a big brand as they tend to charge more as they have more overhead costs. You should work with a reputable small company that will not only charge you a smaller fee, but also provide you with personalized service.

Invite a few guests

Most of the business parties are open where the guests come with their friends and family members, but when you have the eye on the cost, you can’t do this. To cut the costs, eliminate any people that aren’t part of the staff. You can also have the event during the weekdays or during the business hours when few or no non-staff members are likely to attend.

Conclusion

These are tips given by rental companies on how you can reduce your food costs in your coming business party. For a great experience, rent good quality party rentals NY.

Tips On How To Have A Great Time When Renting Party Supplies

When you are throwing a party you can buy the equipment you need in the party, or you can rent them from your local party rentals. Renting is always good as it saves you a lot of money. You also have many options to choose from. When renting the units, you need to do a number of things for you to have a great experience. Some of these things include:

Shop around

The worst thing you can do is to rent the units from the first rental company that you come across. In addition to renting the units at a higher price, you also risk renting units of poor quality when you do it. To be on the safe side, you should shop around and see what different rental companies have to offer.

When shopping, compare the prices of the different companies. You also should compare the different products. As rule of thumb, you should go with a rental company renting high-quality products at an affordable price.

Get a written quote

When you are shopping around, you should get quotes from the different companies. After you have compared the companies and settled on one, you should get a written quote. By having a quote, you can see how the company charges for its services. Getting a quote also gives you peace of mind as you know that the company can’t hike its prices.

If you notice anything you don’t understand the quote, you should ask about it. You also should ask if the quote is the final one to avoid surprises.

When dreading the quote, pay attention to the prices quoted on the setup, break down, and pick up of the party supplies.

Understand the cancellation policy

Just as different companies have different products, they also have different policies. You might have put a lot of effort into planning a party but after a short time, find yourself canceling it. To avoid surprises, you should understand the cancellation policy.

Most companies will charge you a fine for canceling after some time while others won’t have a problem with you doing it. Before you commit, go through the policies and ensure that you fully understand them.

Conclusion

These are some of the things you should do when renting the party units from a rental company. Whether you are renting party tents or any other units, ensure that you work with a reputable company.

Ways Of Decorating Your Party Tents

party tents

Party tents are a must-have when you are putting together an outdoor event. When you rent the tent, it shouldn’t look stale as there are many ways of decorating it. Here are some of these ways:

Installing a sidewall lining

As I have mentioned here on many occasions, when you are having your event on a windy or rainy day, you should install the sidewalls. If you have rented a tent before you will agree with me that the sidewall isn’t the most attractive thing to look at. To improve its look, consider draping lights, fabrics, and other items on it.

When installing the decorative items, you should try marching them with other units that you might have placed on the ceiling or any other parts of the tent’s interior.

Fabric swags

Here you use colored fabrics that complement the colors or the theme of your party. There are many ways in which you can use the fabrics. You can take a few runners of materials of different color and place them on the center roof support of your tent.

After doing it, twist them together and wrap them around the roof supports. If you don’t like the support, allow them to drape thus giving your party a billowy effect.

Make use of room dividers

Room dividers come in handy when you are looking to divide specific areas of the tent, or you want to decorate along the side openings. The cool thing is that you don’t have to buy them—simply rent them from your local party rentals. You also can decorate your tent in many ways.

For example, you can use lighting effects, fabrics and many other options that match your party theme.

Pole draping

When you are draping your pole, you run strings of lights, flowers, vines, and fabrics from the top center support and secure them to the side supports of your tent.

Depending on the look you want to create, you can run them along any of the support poles or allow them to hang freely. If having a very formal event, consider hanging chandeliers from the center supports.

Conclusion

These are some of the ways in which you can decorate your party tent. You should note that simply because you are decorating the tent, you don’t have to mind the quality of tent that you are renting. To give your party a beautiful look, rent the party supplies from reputable rental companies.

Party Supplies: Tips On How To Save Money When Having Your Wedding

party supplies

Weddings are expensive affairs, but it doesn’t have to be always the case. To help you out, here are tips on how to spend less when having your dream wedding:

Tips when having your wedding

Find the right venue: There are many venues where you can have your wedding, but no two sites are the same. To save money, you should go for a venue that allows you to prepare your food.

Here you only need to hire a professional chef and rent the cooking items from the kitchen rentals, and you will be good to go. To save even more money, hire the chefs from your local college.

Hire the wedding attire: If you have done a wedding before you will agree with me that the wedding dress is one of the most expensive units for the party. Instead of buying the outfit, consider renting it from your local store.

Go the buffet way: There is no wedding without food. There are two main ways in which you can serve it: sit down or buffet. If having a highly formal wedding you should strictly have the sit-down service, but if the event isn’t too formal, you should go for the buffet and bar service.

Here you need to hire a few tables and after preparing the food, place it on the table so that the guests can serve themselves.

This option is great as you don’t have to prepare a lot of food. You also don’t need to hire many people to help you in serving the food. When organizing the tables, place them in such a way that you don’t create a clog such that the people are unable to move.

Watch the table decorations: You have to decorate your party, but it doesn’t mean that you have to spend an arm and a leg doing so. As rule of thumb, you should avoid expensive table decorations. For example, avoid costly flower arrangements. Instead, go for candles and flower petals.

Check your timing: When are you having your party? If you will be having it during the high season you will obviously have to pay more; therefore, always have it during the low season.

Conclusion

These are tips to consider for you to save money during your wedding. For you to save more money, avoid inviting useless people to your event. This way you won’t hire a lot of party supplies thus save a lot of money.

Tips On How To Save More When Renting Party Supplies

party supplies

Although, renting the party supplies is usually the cheaper option than buying new ones, you can still reduce the rental cost if you are keen enough. To help you out, here are tips that you should consider for you to save money on party rentals.

Tips on how to save money when renting the supplies

Compare prices: There are many rental companies where you can rent the supplies, but no two go at the same price. To save money, you should take your time to research and find the most cost-effective. When you are renting, you should not only go for those that are cost-effective, the units should also be of high quality.

Consider delivering the units on your own: If you have a car, you shouldn’t ask the rental company to deliver the units to you, you should pick and deliver them on your own. While most of the companies will say that they are supplying the units at no cost, in most cases they include the price of the rental cost. When you pick up the Chiavari chairs or any other supplies that you need, you eliminate the delivery fee thus save a lot.

Rent all the supplies in one place: This is a no-brainer. When you are renting, you should rent all the supplies in one company. This not only gives a better customer service, it also gives you discounts which see you saving money. To find a reputable company that stocks all the supplies you need, take your time to research and find one.

Choose any delivery time: When you rent many supplies from one company, most of the companies will deliver the supplies to you at no extra cost. Most of these companies will ask you to choose the time that you want them to deliver the supplies. To avoid being charged an additional fee, ask them to deliver anytime.

Most people will want the supplies to be delivered early morning or late in the evening. This means that the companies are busiest during this time. When you ask the companies to deliver the supplies anytime, you give them the freedom to deliver when they aren’t busy thus you don’t have to wait or pay extra.

Conclusion

These are some of the tips you should put in place to save money when renting party tents and other supplies. To save even more, rent as a non-governmental organization. Most of these organizations have privileges that you can take advantage of.