Table And Chair Rentals: 4 Tips To Consider When Renting Party Chairs

When you are having a party or a wedding, you need party chairs. You don’t have to buy the chairs as there are plenty of table and chair rentals you can rent from. When renting, many people make plenty of mistakes that end up wasting their time and money. Are you looking to rent party chairs? Here are tips to consider:

Get quotes from different companies

Many people organizing an event for the first time think they only need to identify a rental company and place an order. Far from this.

If this is the first time you are renting, you should know there are plenty of party rental companies that stock different types of chairs.

For you to get the perfect chair for your event, visit three or more rental companies and see what they have in store. This way, you will easily compare the quality of the chairs and the prices charged.

When you visit each rental company, ask them to give you a quote. For the company to do it, they need to know the number of chairs you need for the event.

If you are at the store too early to the party date, you don’t know the exact number of guests that will be attending the event. Work with the maximum number of guests that can fit the party venue.

Even if not all guests make to the party, you will have an easy time returning the chairs than adding more.

Adding chairs is stressful as you often don’t get those that match the initial batch. Most of the chair suppliers also charge more for the additional chairs as they rent them out on per piece basis. This sees you spending a lot of money.

Think about the type of chairs you need for your event

Not every chair will fit your event, so take time to find the one that will be ideal for your event. When choosing the perfect chair, consider the theme of the event. You should then go ahead and research the chair styles that match the event theme.

Also, factor in the seating plan and table arrangements of the event. Another critical factor to consider is the type of event you are having. If having a full sit down formal dinner, you need formal, comfortable chairs.

On the other side, if you won’t be offering food, you don’t even need chairs. You only need a table for the guests to place their drinks on as they chat.

If you aren’t sure about the type of chairs you should rent, ask the venue representatives to guide you. Chances are the venue has had furniture suppliers in the past. This means they know how the venue looks with different pieces of furniture.

Ask them to show you pictures of previous events. From the pictures, choose the ideal look you want. Remember, don’t copy the look. Be creative and throw in your ideas to personalize the event.

Agree on the return policy

Before you sign the rental agreement, read the return policy. Many rental companies won’t have a problem with delivering the chairs and picking them up once the event is over, but other companies will require you to return the chairs.

Returning the chairs will be an extra cost on your part as you have to find a means of transportation. While you are at it, you also should understand who handles the breakages.

It’s common for chairs to break during the event. For you to avoid extra expenses, work with an insured company. This way, you are sure that in the event the chairs break, it’s the insurance company that will compensate the rental company.

Work with the right company

Event party rentals Rockland NY will have the best quality chairs and tables but be unprofessional. For example, they won’t return your calls, they will be rude to you, among other things. You don’t want to work with such a company. When you visit the rental company stores, be on the lookout of how they present themselves.

Are they friendly? Are they helpful when you ask a question? You should look out for this before making the decision.

Event Party Rentals: 6 Tips To Renting Party Chairs And Tables

Your guests need a place to sit and relax. If you will be serving foods and drinks, the guests will need a surface to place the foods and enjoy it. If you don’t already own them, you need to rent the tables and chairs from the event party rentals. When renting the pieces, consider these tips:

Rent more than you need

Even if you have invited a specific number of guests, you still need to rent more tables and chairs than the guests you had invited. This is because it’s not uncommon to find guests stringing along with their friends. For you to maintain a beautiful party look, the last thing you want is some of the guests standing while others sit.

A good rule of thumb is to rent two or three extra tables and up to two dozen extra chairs for up to twenty-four additional guests that might show up.

Think about the types of chairs and tables

No two chairs or tables are the same; therefore, ensure that you take your time to research and find those that fit the theme of your event. For example, if having a backyard or BBQ party, get yourself wooden or PVC chairs. If having a party with an official or elegant theme, go with chairs made from leather.

If this is the first time renting the pieces, ask an experienced professional to help you with the identification of the right units for your event.

Many people rent the wrong party equipment due to haste. Take your time when renting the units. Start scouting for the pieces at least three months before the event date. This way, you have time to visit different rental companies and see what they have to offer.

Go for metal instead of plastic

Whenever possible, rent metal chairs instead of plastic party chairs. This is because some of the big guests might break the plastic chairs. If you have children in the event, they might play with the plastic chairs and break them. In most cases, when you break the pieces, you have to pay them.

Metal chairs are much stronger; thus, don’t easily break. When you rent them, you have peace of mind that they can’t easily break.

Go for quality, but affordable supplies

There is a wide range of event rental companies you can rent your chairs and tables from. Just like the units you are renting, no two rental companies are the same. Some companies stock high-quality pieces, while others go for the cheap ones.

For you to get the most from the units, find a balance between the quality and price. Go for pieces that are of good quality but affordable. While you should be price conscious, don’t rent pieces that are too cheap as they will give your event a cheap look.

Experts recommend that you work with at least two rental companies stocking high quality, affordable units. This way, you have peace of mind as you will have a backup. In the event one company is out of the supplies, you can always get extra pieces from the other company.

Of course, you should identify companies stocking similar supplies. You don’t want to rent units of varying designs and colors for your big day, do you?

Also, rent a storage cart

Most of the rental chairs and folding tables are racked or stacked in storage carts. Some companies rent the storage carts together with the chairs while other companies rent them separately. For you to have an easy time cleaning up after the party,  always rent the storage cart.

Once the event is over, you only need to place the chairs onto the carts then load the cart onto the truck. The cart also comes in handy at holding the extra tables and chairs.

Carefully read the rental rules and regulations

Different companies have different rental rules and regulations. Some require you to return the rental supplies on the same day, while others won’t have a problem with you returning them the following day.

For you to avoid surprises, carefully read the agreement form supplied by the party chairs rentals Rockland NY company. Only sign it if you are content with the details.

Caterers Equipment Rentals: Tips To Consider When Working With Catering Companies

When you are putting together a large event, you need to rent catering equipment from caterers equipment rentals. For you to get the most from the rental companies, you need to do a number of things that include:

Work with a company experienced with your venue

Although you don’t have to work with a company that only rents equipment for the type of site you have your event, it’s wise that you work with a company that has handled similar projects in the past.

Working with a company that is familiar with the venue makes your work easy as the company will give you suggestions on the right equipment to go for, the right size of equipment to aim for, and the budget to put into place for the project to be a success. The company will also help you in identifying the most common problems that might come about and how to avoid them.

Work with a reputable company

The last thing you want is working with a company that will frustrate you. Before you decide to work with a given company, ask for an extensive list of happy customers. Contact the customers and get their experiences. The more satisfied customers the company has, the better for you.

Other than customers, you also should request for references from planners, caterers, and other people that have worked with the company in the past. If the company can’t provide you with the list, stay away from them.

Hire the right equipment

A company might be having a good reputation, but it won’t be of much value to you if the company doesn’t have the equipment you need for your event. Before you sign a working agreement, ask to see the equipment. The glasses should be of the right size, of good quality and spotless. The silverware should also be properly maintained and polished.

The party tents should be strong enough to withstand strong winds and rain. The chairs and tables should also be sturdy and elegant to look at.

Work with a responsive company

Things can go wrong during your event. For example, the grasses might break up, the tent might tear up, among many other things. For peace of mind that the company will fix the problems in the shortest time possible, test how responsive they are.

Before you decide to work with a given company, call them and find out how fast they pick up the phone. If they don’t pick it up, how soon do they return the call? Are they professional when answering your questions? You need to find out about this to avoid signing a contract with a company that will give you a bad experience.

Keep your eyes out for hidden costs

There are a number of ways you can find yourself paying more than you anticipated. The company can ask you to pay for transportation, among many other things. For you to avoid it, ensure that you fully understand the quotation that you receive from the rental company.

Who will be responsible for delivery and pickup of the rental equipment? Some companies will handle transportation at no extra cost, while others will charge you. In the event, you need a complex machine such as a drink dispensing machine, who will pay the operator?

You need to understand everything in the contract. This not only prevents you from incurring huge hidden costs, but it also ensures that you have a great experience with the rental company.

Work with a company you can rely on

Plenty of things go on when planning a party; therefore, you want to work with a company that you can depend on. The company should have many items that you can rent. This way, you are sure that if an item is broken or damaged, the company can easily replace it without hurting the progression of the event.

The company should be financially stable. The last thing you want is learning that the company went out of business a few days before your big day.

To avoid paying for the damages that occur during your event, work with insured event Rentals Rockland NY companies. This way, you are sure you won’t have to pay for a damaged plate.

Party Tent Rentals: 6 Common Tent Mistakes People Make

For you to have a perfect outdoor event, you need to rent the right party tent. Studies show that many people end up having bad experiences after making wrong tent decisions. Here are the most common mistakes that people make when renting from party tent rentals:

Rushing at the last minute

Many people, especially those organizing events for the first time underestimate the work that goes into organizing a successful event. Most of them have the impression that when the party day is close, they will get into a rental store and walk out with a tent.

While this is possible on rare occasions, in most cases, you end up paying double or even triple the amount if you don’t book early. When looking for a large tent with all the bells and whistles and planning to have your event on a prime summer weekend, you need to book early.

Book at least six months before the party date. Don’t settle on the first rental company you come across. Take time to research and find a company with high-quality tents and renting at affordable prices.

Failing to designate a specific person to handle the tent issue

Too many cooks spoil the broth” is a common and true saying. When you ask many people to help you find a tent, you are bound to fail to get the tent at the right time. Remember, people are busy with their lives. They don’t care whether you get a tent or not.

If you don’t have the time to find the tent, ask a specific person to help you out. You will even be better off paying the person to do the work.

Picking the wrong tent

While tents have been around for long, you will be shocked to learn that many people choose the wrong tents. They might rent the wrong size, the wrong type, or even the wrong material, leading to a bad experience.

Is this the first time you are renting a tent? You should know that tents are of three main types: pole, frame, and tension. Pole tents are the most common and least expensive. They are lightweight, easy to install, and highly portable.

Tension tents feature large poles in the center that make high peaks and a significant slope. Due to the high ceilings created by the tension tents, they feel spacious and open.

Frame tents rely on a metal frame instead of interior poles to hold them up. Since they don’t have extra clearance for ropes and stakes, they are ideal for small parties.

To avoid renting the wrong tent, take time to research, and find the most ideal for your event.

Failing to budget for extras

In addition to the tent, you need other things. You need flooring, liners, lighting, sidewall, tables, dumpsters, generators, dinnerware, and plenty of other things. While you can throw a great party without some extras, others such as tent floor area a must-have.

The natural ground can be soggy or muddy. By installing temporary flooring, you prevent shoes from sticking into the grass. The floor also gives your event an elegant look. When you are doing your budget, always set aside some money for the extras you will need.

Working with too many vendors

When renting the extras, some people make the mistake of getting them from different vendors. Don’t do this. In addition to being confused and ending up renting the units at extremely high prices, it also increases your chances of getting the wrong pieces.

To have an easy time, rent all the party supplies from one or two companies. This way, you will have an easy time managing the equipment. You are also more likely to get huge discounts when you rent many items from the same company.

Failing to have an alternative plan

You can plan for everything but the weather. On your big day, you might have a severe storm that you can’t even use the tent. To avoid postponing the event, always have an alternative in place.

For example, you can also have a church hall on standby that you can use in the event the weather gets out of control. If having your event during the cold season, consider adding event rentals Rockland NY such as heaters to keep the guests warm.

Tips To Consider When Working With Party Tent Rentals

If you are planning on having an event, you need to rent a canopy. The cool thing is that there are plenty of party tent rentals you can rent your units from. To get the most from the rental companies, you need to observe a set of tips. These tips include:

Rent from a company providing on-site inspections

While it might seem easy to rent from a company that doesn’t have a lot of requirements, you will be setting yourself up for disaster. Renting small tents isn’t an issue, but when it comes to the large tents, you will be in trouble if you rent from a company that doesn’t visit the installation site. Remember that there are plenty of considerations that need to put in place when you are installing the large tent. If the location is uneven, you might need special tools to hold the tent in place.

To be on the safe side, rent from a company that provides site inspections. By visiting the site, the company will recommend any precautionary measures that you need to take when installing the tent. The company will also recommend the best areas to locate the tent so that the guests can get the most from your event.

Avoid last minute bookings

Many people rush to renting the tents the last minute and yet they had several months to do it. This shouldn’t be you. While you might be lucky and get a good tent even when you book it the last minute, in most cases, you will end up paying a lot of money for it especially if you are looking to rent a big tent.

Most people have their parties during the weekends. If you have worked with rental companies before, you must have noticed that their prices shoot during the end of the week. This means that you will get your tent at a high price when you book the last minute.

To be on the safe side, start the process at least three months before the party date. During this time, visit the various party supplies companies and see what they have to offer. When you find a tent that you like and perfectly fits your party theme, place a down payment.

Conclusion

These are tips on how to work with the companies renting tents in your area. As rule of thumb, collaborate with a reputable company as you have high chances of renting high-quality party tents.

Tricks To Consider When Renting Party Tents

When you are having an outdoor event, you need to have canopies rental in place. If you have the tent in your home or you have a friend who can borrow from, you are on the lucky side, but if you don’t, you have no way out other than to rent it from the rental companies in your area. To get the most from the units, you need to do a number of tricks that include:

Rent the right tent

While there are many types of tents in the market, only a few are right for you. To rent the right unit, you need to consider the number of guests that will be attending the event. If you expect hundreds or thousands, you should rent a large tent but if you hope only a few will attend, go for large units.

Another thing to consider is the weather. How do you expect the weather to be during the day of the party? If you expect it to be windy, rent a tent with sidewalls, but if you expect it to be calm, you don’t have to incur additional costs renting them.

Finally, you need to consider the type of tent. As mentioned, there are many types of tents that you can go for. One of the most popular types is a pole tent. The cool thing about the tent is that it’s easy to put in place. It’s also cheap thus ideal when you are operating on a tight budget.

To buy the right unit, take your time to research and find the one that will be ideal for your use. If you aren’t sure of the right one to go for, get the input of a professional.

Decorate the party tent

Renting the right tent isn’t enough—you need to decorate it to look the part. There are many ways in which you can do it. One of the compelling ways is using flowers. Some of the best flowers to use are daisies, hardy mums, and others. In addition to the flowers giving your event a beautiful look, they also hide the ugly parts of the tents such as the poles.

Other than flowers, you can also rent fabrics from the party supplies companies and use them to improve the look of the event.

Conclusion

These are some of the tricks to consider when renting tents from the party companies. To rent good quality units, rent from a high-quality store.

6 Factors To Consider When Hiring Event Party Rentals

When putting together an event, some of the rental companies you have to work with are event party rentals. For you to get the most from the rental companies you need to work with the right ones. You need to consider a number of factors for you to hire the right one. These factors include:

The reputation of the company

How has the company been working the previous years? You need to find out about this. Before you decide to work with the company, ask the representatives to provide you with the names of the people they have worked with before.

Having the list isn’t enough—you also should contact the people and hear their side of the story. As a rule of thumb only work with a company with spectacular history. You don’t want to work with a company that will give you a hard time.

Responsiveness

Events are often volatile and you need a company that has your back all the time. One of the things you should do before you decide to work with the company is to ensure that it responds to your calls promptly.

Call the company at odd hours of the day and see if they will respond to the call. Calls aren’t enough—you also should consider contacting the company on email. A good and professional company should respond in the shortest time possible and provide you with the best solution for your problem.

Quality of equipment

What is the nature of the rental equipment? You need to find out about this before you decide to work with a company. Visit the company and see the quality of the party tents. They should be sturdy and be able to withstand rain and wind.

If the company rents cutlery, the glasses and silverware should be in perfect shape. They also should be perfectly polished.

In addition to the quality, you also should take a look at the size of the inventory. Ensure that the company has plenty of options to choose from. The last thing you want is a company with just a few items.

Working with such a company will be too expensive in the long run as it will require you to hire some of the items from a different company.

When you work with a company with plenty of inventory you not only save time, you also save money.

Financial stability

Times are hard and companies are getting out of business every day. Many people plan events months ahead. When you are putting together an event, the last thing you want to worry about is finding out that your company has gone out of business.

To avoid this take your time when hiring the company. Ensure that the company is reputable and has been around for a long time. The company should also have a wide inventory of items to choose from. As mentioned above, they should be of high quality and properly maintained.

Quality and creativity of the entire team

Even if you will be renting the rental items, you will be dealing with the staff working in the companies. To have a great experience, work with a company with a great team.

The people you are working with should be reputable. They also should be professional in their working and interactions. Putting together a great event requires high levels of creativity.

You want to work with a company with a highly creative team that will make your work easy and at the same time help you create an event that you will remember for the rest of your life.

Cost

This is an integral thing you should consider. For a great experience, work with a company that charges you an affordable fee and at the same time provides you with splendid service.

When determining the cost charged by the event rentals Rockland NY, you need to be aware of the hidden costs such as delivery, breakdown, setup, and any other fees. To avoid the surprise of having to take care of bills you weren’t aware of, carefully go through the quote.

Party Tent Rentals: Things To Consider When Renting Tents

Whether you are looking to have a wedding or any other outdoor activity, you shouldn’t simply rush into a party tent rentals store and get the tent. There are plenty of things you need to think about for you to rent the right unit. Some of these things include:

Style of the tent

If this is the first time you are renting the unit, you should know tents come in different shapes and sizes for you to choose from. Some tent styles don’t have interior poles; therefore, they don’t cause obstruction during setups and sight.

These types of tents provide maximum space for the guests. They are also flexible as you can use them in different areas.

Are you having just a small wedding or event? You should get a Capri style tent. If you are going to set up the tent on concrete, asphalt, wooden, or concrete surface, you should go for freestanding or frame tents.

In addition to the tents varying in style, they also vary in fabric. They vary from translucent peek-a-boo tents to total opaque pieces. It’s up to you to choose the one that is ideal for your occasion.

For you to have an easy time putting up the party tent, you should go for one that is easy to install. When you go for one that is complex to set up, you will have to pay the extra money and it won’t be worth it. Rent a unit that you can easily set up even by yourself.

Think about the number of people that will attend the event

How many people are going to attend the event? You need to think about this as it will guide you on choosing the right unit. Obviously, if you are looking to have a lot of people in the tent, you should go for a large tent and vice versa.

Is this the first time you are renting the unit? You should ask a professional to guide you on choosing the right size. You should note that you are better off renting a unit that is a little bit larger than one that is smaller than the number of your guests. When the tent is smaller, the guests won’t have a place to sit, will they?

The vendor contract

When you rent a tent, most of the rental companies will provide you with a contract that binds your agreement. The contract includes all the information you need to know about rental tents. It includes information on the price of the tent, type of tent, returns policy, and any other relevant details.

For you to avoid surprises, you should carefully read the contract before you sign it. Of major importance, you should fully understand the return policy. You should know the condition you should return the tent. Should you clean it or you should go ahead and return it while dirty?

You should know this as you don’t want to be fined. You also should get to know how much you will be charged in the event you return the tent later than you expected.

You should carefully go through these details. If you don’t understand them, ask a professional to help you in interpreting them.

Tent accessories

The other thing you need to think about are the tent accessories. These include: sidewalls, gazebos, lighting, candelabras, wishing wells, and any other thing you might need in your event.

The purpose of the accessories is to improve the look of the tents and enhance their usability. Just like the party tents, ensure that the accessories match the theme of the event, if you have one.

Most of the party rentals Rockland NY have packages which are often cheaper than renting the units one at a time. If you are going to need the accessories, you should ask the companies to provide you with the packages.

Heating and air conditioning

Depending on the situation and season you are having your event, you should think about the temperature. If having your event during winter, you should think about how you are going to heat the tent.

On the other hand, if you are having the event in summer, heat can be a problem. In such a case, you should consider renting an air conditioning unit.

7 Things To Do When Renting Tents From Wedding Tent Rentals

When you decide to have an outdoor wedding, you need to rent a tent from wedding tent rentals. For you to rent the right tent and have a great experience with it, you need to do a number of things. Some of these things include:

Have a budget

There are plenty of wedding tents that you can rent and they go at different prices.  When you are looking to have a formal wedding, you should note that a large, formal tent is often expensive.

Don’t forget you also have to rent furniture and other accessories. Your budget should depend on the number of guests you are expecting and the type of tent you want to rent.

For you to avoid running into problems later one, rent a tent that is within your budget. You are better off renting a cheaper tent than renting an expensive one and you later end up in debt.

Choose the right model

As mentioned above, wedding tents come in different sizes and styles. Some of the tents don’t have interior poles hence providing you with ample space. These are ideal when you are having a large wedding.

Are you having a simple, intimate event? You should go with an upscale Capri style tent.

When you are having the event on asphalt, balcony, or concrete, you are better off with a freestanding or frame tent.

For you to have an easy time with the tent, you should go for one that is easy to install. In addition to the tent being less stressful to install, it also tends to cost less in installation, hence saving you some money.

Pick the right spot

Where are you going to install the party tent? It’s important as it makes all the difference. As a rule of thumb, you should choose a tent that allows you and the guests to focus on a view. When choosing the right spot you also need to think about the type of tent and how to install it.

If you aren’t sure of the right surface to install the unit, let a professional guide you through.

Think about tent accessories

In most cases, you will need to also rent tent accessories. Some of the t common accessories that you might need include: chuppahs, wishing wells, columns, candelabras, special effects lighting, latticework, aisle runners, and many others.

You should note that the accessories cost more money in addition to the wedding tent; therefore, you should have a large budget.

Since you have to pay extra for the accessories, you should ensure that you only get the accessories that you need. Don’t waste your money on things that you don’t need.

Reserve it early

Chances are that you will be having your wedding in the same season as most of the other people. For you to avoid last minute disappointment, you should reserve your tent early enough. The best way of going about it is to rent the tent at least three months before the wedding date.

Have a rain plan

Even when you are having your event in summer, anything can go wrong. The worst is rain coming down in the middle of the event. For you to have peace of mind, you should always have a backup plan in the event of such a thing. For example, you can have your event close to a permanent building. You can also rent tent walls to protect your guests when the rains come.

Read the contract

When you are renting the tent or any other accessories, most of the reputable companies will require you to sign a contract. Different companies include different things in their contracts. For you to avoid surprises, you should pay close attention to the contract.

It’s often said that the devil is in the details and this is often true. Before you sign the contract, take time to understand everything written there.  Some of the party tent rentals Rockland NY try to put in jargon in the contracts. If you have a lawyer friend, ask them to help you with the understanding.

When you are reading the contract, it should be clear to you when you should return the tent, who should clean it, and what are the repercussions of a late return.

Wedding Party Rentals: Awesome Wedding Themes To Choose From

If you are like many couples, you like a themed party. For your guests to remember the event for a long time, you should choose a theme that will wow them. To help you out, here are some of the trending themes that you can go for as given by wedding party rentals:

Woodland theme

Here you need to design your party as if you are having the event on the farm. You need to go with supplies that give your event a farm look. This calls for you to rent farm tables, cross back chairs, wine barrel bar, and any other relevant supplies. When renting the units, ensure that they are of high quality and perfect for the event.

Flower theme

The flower theme has been around for a long time and it isn’t going away anytime soon. You need to work with your wedding planner and come up what a floral design that will wow your guests.

For you to create an attractive look, you should hang the flowers in different areas of the party venue. You can hang them from the garlands, let them flow off the table and onto the floor, or even use them to decorate the food!

Your imagination is your limitation here. If you aren’t sure about the right flowers that you should use, your best bet is to go with those that you love. You also should consider the season that you are having the wedding.

Brightly colored theme

Are you an outgoing person? Then this is your wedding theme. You need to choose bright colors and use them in all areas of your party. You can use them in food, linens, flowers, accents and even invitations. The cool thing is that there are many types bright colors that you can choose from. You can choose from yellow, blue or any other of your favorite colors.

For you to design your event around a specific color, you need to ask your party supplies company the colors that they have in store. The colors can be similar to the ones that you want to use or they can complement making them much brighter.

Conclusion

These are some of the themes that you can go with for your big day. For you to have an easy time putting together the event and settling on the right theme, you should work with an expert from your local event rentals NY.