wedding rentals

Can Wedding Tents Withstand Rain?

in Tent Rentals  by December 6, 2021 0 comments

If you are planning an outdoor wedding and it has been rainy, you must be wondering, can wedding tents withstand rain, right? If done right, they can withstand the rain. In fact, you won’t even know that there is a storm outside in some cases.

Besides hiring a high-quality wedding tent from wedding tent rentals, there are plenty of other tips you should consider to ensure that you have a great experience with your tent when it rains. These tips include:

Install sidewalls

Even if you rent the highest quality wedding tents, it will be pointless if you don’t hire sidewalls. This is because the wind that comes with the heavy rain will get into the tent and blow the rainfall straight in on your guests.

To ensure that this doesn’t happen, reserve the tent sidewalls when hiring the tent. The side walls will add to the cost of the tent, but it will be worth it.

The beauty is that you don’t have to have the side walls in place when it’s not raining—you simply need to pull them back and allow fresh air from the outside to flow in. When it becomes windy or rainy, you install the sidewalls.

Have flooring in place

The same way the rain can blow through the sides, it can slide right in by running puddles, especially if you are on a slope.

The bad news is that even the best sidewalls can’t stop water from seeping into the tent, and when it does, it makes the ground under the tent a total mess.

The last thing you want is to ask your guests to walk on wet grass. This is not only an inconvenience, but also hazardous as the guests can slip and fall and get injured. In some cases, the water gets into the electronics and furniture and damages them.

Most rental companies require you to replace the damaged items so you can guess the costs you will incur when expensive pieces of furniture and electronic equipment get damaged.

To avoid this from happening, you should have tent flooring. When putting up the tent, ensure that the technicians put it in the most level area possible. The flooring should be slightly raised, allowing the water that might seep through to go under the floor and not crash your party.

Rent a waterproof tent

You might work at blocking the water from coming in from the sides, and from underneath that, you forget that it can also come in from above.

To ensure that this doesn’t happen, rent a tent made from waterproof material. You should be ultra-cautious when renting a tent for formal events as the manufacturers of these tents often don’t pay attention to the water issue—most are concerned about the beauty.

When renting, always ask the party rental representatives whether the tent has the right waterproofing features. If not, stay away from it.

There are plenty of tent styles you can rent. The most common ones being:

Frame tents consist of a tensioned top over a light aluminum frame. These tents are best when having a small wedding ceremony. If having a large event, you can creatively join several tents creating an interesting configuration.

Pole tents: They feature high peaks and tensioned curves. They are the most popular wedding tents, and they are loved by many as they are spacious and the high peaks give the tent a high-end look.

Marquee tents: These too feature peaked ceilings, but they do this without using center poles. While they are elegant, their flaw is that they are smaller, so best used when having a small event. Like pole tents, you can combine them when having a large event.

Have a backup plan

Even if you have rented the sidewalls, installed the floor, and have the best tent, it’s always wise to have a backup in place. For example, when finding a wedding venue, rent one with a permanent building nearby where the guests can hide should the winds and rain get too strong that the wedding tent from the wedding party rentals Rockland NY gives in.

For peace of mind, the backup building should accommodate the guests you are looking to have over.

How Do You Secure A Wedding Tent?

in Tent Rentals  by September 27, 2021 0 comments

When you rent a wedding tent from wedding tent rentals, you want it to be secure and beautiful. The last thing you want is for the tent to be blown off by wind on the most important and memorable day of your life—your wedding day.

How do you secure a wedding tent? Here is how to go about it:

Correctly set up the tent

Everything begins here, as there is no way you will adequately secure the tent if it’s not correctly set up. Thankfully, it’s easy to set up most tents.

This is because most tents feature a no-assembly design, meaning that they come with pre-built frames that need to be expanded, and the tent will stand on its own.

Begin with opening the carrying case and expand the frame from each of the four legs. You should then ensure that each of the height-adjustable legs is set to the same height. You also should ensure that the tent’s fabric is correctly attached in place.

After doing this, gradually expand the tent and attach any sides or tent accessories. As a final move, double-check any tie-downs or Velcro fasteners to ensure a secure hold.

Be cautious of the site.

What is the condition of the site? Even with proper installation, your tent might fall over due to the condition of your site. For example, if the wedding site is uneven, chances are high the tent will topple, likewise if the site is soggy.

When setting up your tent, be cautious of the terrain around you. As a rule of thumb, choose a location with an even ground. Install it in areas with short grass and semi-firm soil as it’s best for staking.

If the location has concrete or asphalt, ensure that the tent is clear of any potholes or large cracks.

If having the event during the rainy season, be cautious of the water and stay away from nearby trees and bushes as they can rip the tent’s fabric, and you are in a problem with the tent rental company.

Use tent weights in concrete or asphalt.

When setting up the tent on hard ground such as concrete or asphalt, use weights. Place weights on either leg of the tent to prevent it from sliding, swaying, or blowing. Some of the best weights you can use are weighted sandbags.

When choosing the sandbags, ensure that they match the theme of the event. You don’t want them to look out of place, giving your event a weird look.

If the sandbags aren’t adding enough weight, fill a 5-gallon bucket with sand and tie it to the crossbar of your tent’s frame using a rope or strapping. For the best results, ensure that the bucket is fully grounded and not hanging. If still the weight isn’t enough, use two buckets.

Anchor the tent using stakes

If you are setting up the tent on soft ground, such as on the lawn or backyard, stakes are the way to go. Made from metallic materials and measuring about six inches to a foot in length, tent stakes will fasten the base of your tent and stick into the ground providing the much-needed hold.

Most tents come with stake holes on their legs, so all you need to do is insert the stakes.

Some rental companies will rent the stakes together with the tent, while others will rent them separately. To avoid surprises, know this beforehand.

When choosing the stakes, go with the strongest material. Avoid stakes made from plastic or low-grade metals as they are likely to bend, break, or even be pulled from the ground in the event of a strong wind.

To securely hold the tent in place, choose stakes made from steel as they provide a better hold. Also, ensure that the stakes are appropriately shaped to grab onto the tent’s legs while sticking to the ground.

When choosing the stakes at the event rentals Rockland NY company, stay away from straight stakes without any form of head as they can detach from the tent legs.  Instead, go for stakes that feature hooks or loops on their ends to provide a secure hold.

When it comes to securing the tent, hammer the stakes into the ground.

How Do You Entertain Wedding Guests?

in Tent Rentals  by July 23, 2021 0 comments

Besides hiring the best wedding supplies from wedding party rentals that ensure the guests are cozy and comfortable, you want to keep the guests entertained.

How do you entertain wedding guests? If you are asking this question, you should know that there are plenty of ways to do it. These ways include:

Set up food stations

Most weddings feature three-course, sit down meals, but it doesn’t have to be the case with your wedding.

To get the guests off their feet, set up food stations at different locations of the wedding venue. These locations can have different types of foods such as pizzas, tacos, and churros.

The event will even be more entertaining if you can organize the foods in such a way that the guests can customize them to their liking. This calls for you to provide different recipes that the guests can try out.

Choose an interesting venue

The venue you choose can go a long way towards keeping your guests happy and entertained.

Instead of going for the usual bland and uninspiring venues, go for venues full of interesting features. For example, you can choose a venue with a waterfall and conversation triggering landscapes.

Besides such a venue being beautiful to look at, it also triggers people to start talking about the different features which is interesting as people get to enjoy the new features as they are making new friends.

Set up a photo booth

Many people want to capture their happy times and photo booths make this possible. To impress your guests, don’t provide the usual photo booths—go out of your way and install more entertaining units. For example, you can install selfie stands, glam booths or even GIF booths.

To push people to have the urge to take as many photos as possible, create a spectacular backdrop. Thankfully, there are plenty of options you can go with, from fairy lights to stunning flowers walls.

Your choice should be influenced by your theme and the look you want to create.

Create a competition

Competitions bring out the best in people and allow them to interact with each other.  The most common competitions in weddings are lawn games, but it doesn’t have to end there.

To keep your guests entertained, incorporate other fun games such as quizzes and word searches.

Provide live entertainment

Well done live entertainment never gets old and there are many options you can go with from ethnic dance groups, duelling pianos, Cirque du Soleil, caricature artists, to flash mobs. It’s up to you to choose the one that best fits your wedding.

When making your decision, pay attention to the type of guests attending your event. Are they young or old? What are their tastes and preferences?

Keep the kids busy

There is no parent that doesn’t want to see their kid happy so when you provide kid-friendly activities, you not only keep the kids entertained but the adults too.

The obvious way to entertain the kids is to provide them with coloring books, small toys, crayons, and bubbles but you shouldn’t stop here.

Create more engaging activities such as scavenger hunts, bounce houses, and others.

Light up the sky with wish lanterns

If you are having a formal event, wish lanterns are an excellent way to give the event an exquisite look and keep the guests entertained.

The lanterns look their best at night so as the darkness creeps in, give the guests lanterns to light up the sky and offer their wishes for your relationship.

Remember to also fly one up with your new spouse. The lantern will even be better if it’s much bigger than the others.

Let the guests sing

It’s always fun to see people that can’t sing, sing so renting the Karaoke system from event rentals Rockland NY and setting up a karaoke studio is an excellent way to keep the guests entertained. And don’t let the guests run the show—be at the lead and belt out a few tunes together with your partner.

Remember, these aren’t the Emmys so you have no pressure to be pitch-perfect. Sing with your bathroom tone and you are good to go.

Of course, to make the event more fun, have prizes for the best and worst singers.

How Can I Surprise My Wedding Guests?

in Tent Rentals  by July 12, 2021 0 comments

When you are having a wedding, as much as you are doing it for yourself and your loved one, you want your guests to have the best time of their life.

Are you wondering how can I surprise my wedding guests? There are plenty of ways on how to go about it. Here are some of these ways:

Keep your guests comfortable

Whether you are having an indoor or outdoor event, ensure your guests are comfortable. If having your event outdoors, rent a wedding tent and other event party rentals from reputable party rental companies. To surprise the guests, go with a party tent with unique colors and designs. For example, instead of the usual white tent, go with a blue tent.

When it comes to the chairs, ensure they are comfy that the guests want to spend as much there as possible. If it’s too hot, rent an air conditioner to cool the air. On the other hand, if it’s too cold, rent heaters and other heating devices to keep the guests warm.

Arrive in style

Many guests have their eyes out for how the bride will arrive. In most situations, the bride comes in a limousine. It’s completely okay to come in a limousine but if you want to wow the guests, this is too cliché.

One way to go about it is to arrive in a chopper, horse-drawn carriage, or vintage car.

When it comes to your entrance song, stay away from the usual Michael Bolton songs. Instead, enter the wedding venue with an upbeat song that gets your guests up and dancing. This will get the guests by surprise that they will remember your event for a long time.

Play dress up

During the reception, go to the changing room and dress in different clothes than you had in the wedding. For example, you can dress in your favorite superheroes or in medieval dresses. To keep the memory of the moment, ensure that you have the photographer on hand to capture your look and the look on people’s faces.

Have a photo booth

How many times have you visited a wedding and found a photo booth? It’s often rare, right? Weddings are happy occasions and people want to keep memories of them for as long as possible so you should provide them with a free photo booth for them to take as many photos as they want.

To wow them, provide them with a fancy dress to take their photos in. The dress can be a wedding dress or a high-end outfit that most people would wish to have.

Have a choreographed first dance

Although, more and more people are doing this, it’s still a surprise to many guests as they don’t see it coming. Having a choreographed dance shows how ready and prepared you were for the day so the guests will respect you even more.

To drop the guests’ jaws, you should start the dance as the usual slow dance then the music suddenly change into an upbeat danceable jive. When it comes to dancing, kill the show with your moves.

Switch the bouquet toss

The bouquet toss is a traditional wedding practice that you can do but don’t do it the way it has been done since the inception of weddings—you should be creative about it.

For example, if you are an athlete, attach a garter to a baseball or football then throw it to the crowd and ask the best athlete to win.

You can also order a breakaway bouquet from your florist or party rentals Rockland NY made up of several bouquets that are loosely held together and let multiple people have a time of their time catching the bouquet.

Organize table games

When many people attend weddings and wedding receptions, they expect to dance and listen to speeches but this isn’t enough to get the guests talking. One way to make your event memorable is to include table games. Some of the excellent ideas you can go with include asking the members of a table to:

  • Tell a funny story about the bride and groom
  • Tell the nickname they have for the bride or groom and why?
  • Tell the best or worst relationship advice they have ever received.
  • Tell how they first met the bride or groom

How to Have A Cheap Wedding

in Tent Rentals  by May 25, 2021 0 comments

We all dream of large memorable weddings, but they come at a price, so many people don’t go through with them. While this is the case, does it mean that you should forgo your dream of having the day of your life because you don’t have money? Absolutely not, as you can have your dream wedding at a low cost.

Wondering how to have a cheap wedding? There are plenty of ways you can do it. Some of these ways include:

Take your time when shopping for wedding supplies

Even if you are having a cheap wedding, you will still need wedding supplies such as wedding tents, wedding tables, chairs, and many others.

One of the major mistakes people make when planning a wedding is to be in haste to get the work done. This is wrong as you often take the first thing you come across.

For example, when you are in a hurry to get a tent from wedding tent rentals, you pick the first decent tent you come across, which you often get at a premium price.

While you can do this when money isn’t a problem, you don’t have the luxury when working on a tight budget.

To save money when the finances aren’t on your side, take your time when finding the supplies and ensure that you get the best deal. This calls for you to visit different stores and compare the quality of their supplies and the price they are renting the supplies at.

From your studies, you will find a reputable store renting the supplies at a favorable price.

Before you pay a deposit on the supplies, ensure that you understand all the rules of the agreement. For example, know who will deliver and collect the supplies, what happens when your event runs late, who is responsible for the breakages, and any other vital thing.

It should be clear from the word go who is responsible for what and what happens when an eventuality comes up.

Remember, to save even more money, hire plenty of items from the same company. For example, hire the tent, tables, cutlery, chairs, dance floor and other supplies from the same company.

This way you are better placed to ask for a better discount, which sees you saving a lot of money.

Trim your wedding guest list

Everyone would love to have all of their classmates attend their wedding, but this is not possible, especially when you are operating on a tight budget.

To save money, be cautious of the number of guests you invite to the wedding.

When people are planning a wedding, the first thing that comes to their mind is the food that these people will take, but this shouldn’t be the only thing you should think about.

Remember, when you invite everyone you know to attend your big day, they will inflate not only your food budget, but also your venue requirements. If you are having an outdoor wedding, many guests will demand a larger wedding tent, meaning you will have to spend more money hiring a larger tent.

To reduce your expenses, don’t invite anyone you haven’t spoken to in five years. Also, don’t feel obligated to ask people to bring their plus ones. In fact, insist on them coming alone.

Ask for help

The different service providers can bite a huge chunk of the wedding budget if you aren’t keen, so be smart how you go about it.

Instead of hiring a musician or DJ, ask your friends or family members that are good at singing to sing at your wedding. Of course, they should practise, so they don’t look out for place.

Instead of hiring an expensive master of ceremony, ask one of the people in your circle to help officiate the event. This will save you money and at the same time make them feel honored to play a vital part in your big day.

Look for cheap food and drinks.

Many people look forward to weddings as they want to sample the food. Unfortunately, since you don’t have a lot of money to plunge, work with your caterer and find ways to save money on food.

The best way to go about it is to do your research and find out whether it’s cheaper to order already made food or you will be better off hiring caterers equipment rentals Rockland NY and making the food at the venue.

How Do You Plan A Cheap Wedding?

in Tent Rentals  by February 3, 2021 0 comments

Weddings are known to be pompous, and couples often have bottomless pockets. While it’s good to have a large wedding that people will talk about for a long time, what if you don’t have a lot of money to spend? How do you plan a cheap wedding? Is it even possible?

Fortunately, it’s possible. To help you out, here are tips on how to go about it:

Have the ceremony at home, or the park

When you don’t have a lot of money, renting a building or function hall can be out of your budget. Thankfully, you can have the event in your home. If you don’t mind having many prying eyes around, have the event in a public park with a beautiful view.

The only thing you should do is borrow a tent from your friends to protect your guests from the harsh weather elements. If none of your friends has a tent, rent an affordable one from your local party tent rentals.

Trim your guest list

As much as you would want everyone you went to kindergarten with to attend your big day, you should note that the more the people you have in your event, the more you will have to spend on it. You will need more tables, chairs, larger tents, and everything else.

You don’t want this, do you? A good rule of thumb is not to invite anyone you haven’t talked to in the last five years. If you have single friends, don’t ask them to come with a date.

Don’t invite all your work colleagues either. Instead, just invite those that you are close to. For the friends, ask them not to bring their children as there won’t be enough space. When it comes to family, don’t go beyond the first cousins.

Do the catering yourself or hire a family member to help.

Catering can take a huge chunk of your money from your pocket, especially if you have a large event. To minimize the costs, handle the catering yourself. Ask your friends to help with finding the right catering equipment and meal preparation.

During the event, some of these friends should serve the food.

If you are busy with planning the event, hire a family member to help you out. Almost every family has someone that owns a restaurant, and they will come in handy at this time. Let them know you are working on a limited budget and ask them to help out.

The cool thing is, if you have been close to them, they will go out of their way to make your event special and stay within your budget.

Pass on the DJ

After the wedding, people want to dance and have a good time. While a DJ might make the event better, you don’t have to hire their services if you don’t have the money. Simply place speakers around the dance floor area, then create a playlist on your phone, iPod, or computer and play the music.

Remember, while it’s your event, you need to incorporate everyone to give life to the party. This calls for you to avoid choosing only your favorite songs. To have everyone on board, have music from all genres in your playlist.

Take advantage of off-peak days.

If you have a favorite venue you have always wanted to have your wedding at, but it’s out of your budget, you can access it if you have your event during the off-peak days.

For example, you can have your wedding on a weeknight or a Sunday. While this might mean some people might not make it due to work, those that matter and care about you will make time and even miss work for one or two days to see you in one of the most important days of your life.

Save money on decorations.

If having your wedding outside, you shouldn’t spend much money on decorations as most of the work is already done by nature. If you had rented a tent from wedding tent rentals Rockland NY, you need to place a few balloons to lift the mood.

Don’t go all out on the decorations as you will only use them once and discard them.

If you want a colorful event, rent a colorful tent. This way, you won’t have to hire fabrics and other items to make the even lively.

Is A Dance Floor Necessary In A Wedding?

in Tent Rentals  by December 11, 2020 0 comments

The wedding party is all about the bride and groom, so when you are renting from wedding party rentals, you must be wondering, is a dance floor necessary? Remember, the reason you are having your big day is that you want to have fun with your close friends and family and the dance floor is a great way to do it.

So, answering your question, yes, a dance floor is necessary for your wedding. To help you out, here are some reasons the dance floor is necessary:

It encourages dancing

If you are looking to hire a DJ or live wedding band, you want the guests to dance along to the music, and a dance floor makes this possible. Many people report that when they see the dance floor, they feel as if it’s calling on them, and this is what you want.

For your event to be memorable you want as many guests as possible to get on the dance floor and have the time of their life.

You encourage people to dance together.

Have you attended a party without a dedicated dance floor? Everyone dances at their preferred place. Others dance in small groups dotted around the wedding venue giving the party a confused look and you don’t want this, do you?

To bring the people together and ensure they dance together, have a dance floor.

Dance floors improve the wedding appeal.

When you make the right choice and choose a dance floor that matches the wedding theme, you significantly enhance your wedding look. There are all types of dance floors you can go for. There is the wood, white chequer, classic black, buzzing disco, and starlit to choose from.

It’s up to you to choose the most appropriate for your event. If not sure about the right one to go for, get the input of a professional.

The dance floor gives your wedding a sense of occasion.

Did you know most of the finest and most famous venues in the world have permanent dance floors? The reason for this is that dance floors add to the overall style and ambiance.

You can do the same for your event by installing a dance floor.

Tips to consider when renting a dance floor

It’s obvious that a dance floor is a necessity for your wedding, but to get the most from it, you need to hire the right one. To do this, ask yourself several questions:

How many people will attend?

The number of people attending the event will determine the size of the dance floor you should get. A good rule of thumb to determine the size of the dance floor to go for is to assume that 40-50% of the guests will be on the dance floor at any time.

This means you have to know the number of guests.

What is the wedding theme?

We all have different tastes, so it’s common to have different themes. You might wonder how the wedding theme will affect the dance floor you should get. Well, the theme determines the style of the dance floor to go for.

If you have a natural theme, go for a traditional dance floor that resembles wood planking or bright white. Having a luxurious high-end wedding? Go for a faux marble dance floor.

When choosing the dance floor, first, consider the feeling the dance floor material creates. Is it fun, casual, rustic, or formal?

Once you have that locked in, now decide on the type of backdrop you want. Do you want a backdrop that will highlight the dancers or the dance floor? You have to decide on this.

What is your budget?

Although the dance floor is beautiful, the unfortunate thing is it doesn’t come cheap. So, if you are looking to have a dance floor at your party, you need to know whether you can afford it.

If you don’t have a large budget, you can scale back on the size and type of material. Remember, this will force you to scale back on the number of invited guests.

To get the best deal, visit several staging and dance floor rentals Rockland NY, and compare their prices. Of course, you want a company that gives you the best services and products at the least price.

Planning On Renting Wedding Tent Rentals? 5 Things To Think About

in Tent Rentals  by March 11, 2020 0 comments

When having a tented wedding, hiring wedding tent rentals isn’t enough. There are plenty of other things you need to do to ensure the event is a success. Some of these things include:

Decide on the tent style

Since you are having your event for just one day, you want a tent that is quick, safe, and easy to install.

Wedding tents come in different sizes and styles, so you have plenty of options to choose from. When having a large event, you want a large tent without interior poles to eliminate obstructions.

This type of tent not only lacks obstructions, but it also provides plenty of space and flexibility.

Are you having a small, intimate wedding? Go for an upscale Capri-style party tent.

Wedding tents are also made in different fabrics ranging from peek-a-boo translucent to total opacity.

Do your research and find out the best tent for your event.

Think about the number of people attending the event

How many guests have you invited? The number of guests will guide you on the number of square feet you need for your tent. A good way of doing it is multiplying the number of guests by a specific number based on the setup of your tent.

If having a sit-down or buffet-style event with round tables, multiply the number of guests by 12. For a sit-down or buffet-style event with banquet tables, multiply the number of guests by 8. For a ceremony with a cathedral seating or rows, multiply the number of guests by 8.

As you are thinking about the square feet for your tent, you also should think about the dance floor specifications. Divide the number of guests by 4 to find the number of people that can use the dance floor at any given time. You should then multiply the number by 10 to get the total number of square feet you need for your dance floor.

Visit the site with the tent vendor

One of the mistakes many people make is renting the rental items without first visiting the site with experts. Don’t do this. Before you rent the tent, visit the site with the rental company representatives.

This will help them understand the venue better so that they can recommend the best products for the site.

Together with the venue representatives, inspect the tent location, and ask about the stability of the ground. You also should inquire about the underground hazards and any other information that will help you know more about the site

If the venue has a large grassy area, confirm with the location management that they won’t turn on the sprinkler system in the middle of the event. You don’t want your guests getting wet, do you?

Pay attention to the vendor contract

Once you have found the tent you need for your event and you love the company renting the tent, your next move should be to sign the rental agreement. The agreement contains plenty of information, so you should take your time to read it and fully understand every detail in it.

You should know the cancellation terms, the nature of the deposit (is it refundable if you cancel within a few weeks?), what will happen if the tent gets damaged? You should know about this information before you sign the contract. If there is any information you would like included in the agreement, ask the rental company to include it.

You should note that some shady companies try to hide fine details that might see you spending too much money on your tent rentals. For example, the company might charge an installation and removal fee. Be on the lookout on this and agree on it before signing.

Think about tent accessories

Renting a tent isn’t enough. Sometimes you also have to rent tent accessories. These include: sidewalls, tent floors, wishing wells, aisle runners, candelabras, special effect lighting, and any other thing you might need to make your big day excellent.

When renting the accessories, ensure they are of high quality. You also should rent them from the same event rentals Rockland NY company you rent the tent. This will reduce your stress as you will be dealing with only one company. You also will attract a massive discount as you will be renting many accessories from one company.

5 Event Rentals To Make Your Party A Hit

in Tent Rentals  by February 24, 2020 0 comments

Whether having a birthday party or wedding, you need to have the necessary accessories for the event to be a success. If you are like other people, you don’t already have the accessories. Luckily, you can rent the event rentals from rental companies at affordable prices. Some of the accessories you need to make your party a hit are:

Party tents

Most of the people prefer having their parties outdoors. In addition to giving a relaxed feeling, an outdoor event requires little decoration. Unfortunately, the weather is unpredictable. So you must have a party tent in place to keep the guests comfortable.

Before you rush to get a tent, first check with the party venue. Do they allow tents?  If they do, contact the rental company and ask them to visit the site and assess the space. After the assessment, they will advise you on the ideal tent size, tent design, and flooring options to go for.

There are all types of tents in the market you can go for. From simple and practical tents to fully outfitted with entrance canopies. To rent the right one, have a sitting with the rental company and let them know the look you are looking to create.

Party tables and chairs

Tables and chairs provide a place for the guests to sit and place their valuables. When it comes to tables, you have plenty of options. You can choose from sweetheart, buffet tables, to round tables. You can even opt to mix tables of different sizes and shapes to maximize on space.

The tables you choose depend on the theme of your event. If you don’t have an event coordinator to handle the task, carry the layouts of your ceremony to the rental company. This way, they will be better placed for the rental company to advise you on the best table options for your event. The company will also guide you on how to decorate the tables.

Party chairs come in different designs, sizes, and materials. You can choose acrylic, Chiavari, vintage, or simple chairs dressed in tie-on fabric covers.  Just like with the tables, you want to rent chairs that match the theme of your event. If you aren’t sure about the right ones to go for, ask the professionals working in the rental companies to help you out.

Stem, glassware, and flatware

Stem and glassware include: bar glasses, wine glasses, beer mugs, champagne flutes, water glasses, and soft-drink glasses. Before you go to the rental stores, you need to know what you will be serving, so you order the right pieces. If you will be serving a white wine, rent white wine glasses that match the theme of the event.

The flatware includes utensils you need for the cocktail party plus forks, knives, and spoons. If having a family-style service, you should throw in a few serving utensils. Also, remember to have a few serving bowls and platters.

Dance floor

A party is incomplete without dancing. If you have rented a ballroom, you might not need to think about renting a dance floor, but if having an outdoor event as it’s the modern norm, you need dance floor rentals.

You have plenty of dance floor options ranging from traditional wood to Plexiglas that you can place over the pool. You don’t necessarily need to rent a dance floor that goes with the theme of the event as people dance too late into the event, so they most likely will be already tired to care.

One of the essential things to pay attention to is the number of guests you are expecting. Don’t rent a dance floor that is too large. At the same time, don’t rent one that is too small that your best friends miss out on the fun.

Linens

Linens are a great way of adding color and texture to your event. You can use them on the tables, chairs, and on any other surface that you want to transform its look. The color of the linens should match the theme of your big day.

When renting the party rentals Rockland NY, remember to carry along napkin rings and hidden clips to keep the table linens from whipping around. Also, throw in a few table pads to protect the wood tables from getting damaged by water stains and spills.

5 Insanely Smart Ways To Save Money On Wedding Party Rentals

in Tent Rentals  by February 3, 2020 0 comments

Everyone wants to have the best wedding in their life, but did you know you don’t have to spend a fortune doing it? Here are smart ways to save money on your wedding party rentals:

Take time to compare rental companies

Depending on where you live, you will come across a dozen or two wedding rental companies.

Many people that have never organized a wedding before will think that all the companies are the same, so when they need the supplies, they only need to pop into any local company and get what they want.

There is nothing further from the truth than this.

Just as the fingers on your arm are different, so are the rental companies. So to find a company stocking the supplies that are ideal for your party, take your time to visit the different companies in your area. Compare the prices and the products they offer.

Although, everyone would want to walk into a rental store at the last minute and walk out with the intended supplies, it doesn’t work like this. Taking time to visit different stores is, time-consuming but it pays off handsomely in the long run.

When doing research, it’s common to come across a company stocking most of the items you want, but renting some of the items more expensively than others.

What should you do in such a scenario?

The best approach is to explain to the company that you need plenty of rental supplies then go ahead and ask the company for a discount on the contentious products.

Having a few guests? Avoid the package deal

Package deals are great when having a large wedding as you rent all of the items as a package, but when having a small wedding, the deals are a big no. This is because you will be paying for items you won’t be using.

If having a small wedding, leave more money in your pocket by renting the items in the quantities you need.

Stay away from expensive chairs

Although they are appealing and give the wedding an elegant look, wooden wedding chairs are costly. Unless you are having a wedding with an elegant theme, avoid renting wooden chairs. Instead, go for plastic chairs.

If you are heart set on wooden chairs, have a small event then rent the chairs for the guests then go for plastic chairs for the non-guests such as the band.

If having a reception party, don’t rent additional wedding chairs. Ask the guests to carry their chairs. For it to make sense, ensure that you have the reception close to the wedding venue.

You should note that plastic chairs break easily, especially when you have kids at the party, so when renting them, carefully inspect them to ensure they aren’t too weak.

Rent from an insured company. This way, you are sure you won’t be required to replace the seat when it breaks.

Rent the right size of wedding tent

If having an outdoor wedding, you need a wedding tent that often doesn’t come cheap. Many people make the mistake of renting a wedding tent of the wrong size, which results in them spending a lot of money on it.

When you rent a tent that is too small for the event, you are forced to rent many smaller tents which end up being too expensive.

On the other hand, when you rent a tent that is too big for the guests, you end up wasting your money as you rent a tent that is too large than you need.

What should you do?

Take time to research and find out the right tent size for your event. One of the best ways of going about it is by asking the event rental company to help you with a consultant who will provide you with tent guidance.

Reduce damages as much as possible

Most of the rental companies will ask you to repair or replace the items you lose or damage. This can dig a large hole into your pocket, especially when a lot of items are damaged.

To avoid it, take good care of the event party rentals Rockland NY. For example, when using linens, always place something under the candles to prevent them from dripping onto the linen.