4 Tips To Renting The Right Party Tents From Party Tent Rentals

When you are having an outdoor wedding, you need to rent a party tent. To many couples, renting a party tent is as simple as hopping into a local party tent rentals and placing an order. This isn’t the case. You need to consider plenty of tips for you to rent the right tent:

Do you need a tent?

While it’s essential to have a tent, you don’t always have to get it. The prime reason couples have an outdoor wedding is they want to enjoy their big day under the sun.

If you live in an area with predictable weather, you don’t have to get a tent. The same thing applies if the event is going to last just a few hours.

If you live in an area with unpredictable weather and you don’t want to use the tent until it’s necessary, crack a deal with the rental company. Some companies will give you a significant discount if you only use a tent when the weather requires it.

You should note that you will still have to pay for the tent (even if you don’t use it). But you will pay just a small fee

How many people will be attending?

The number of people attending the wedding determines the size of the tent to get. Tents come in different sizes. It all depends on the number of guests you are expecting.

Choose a tent large enough for all the guests. Many guests come with their friends or family members; therefore, ensure the tent will comfortably carry invited guests and a few extras.

Think about the design

The theme of the wedding heavily influences the design of the tent. Just as wedding tents come in different sizes, they also come in various designs. The most common ones being:

Pole tents: They feature center poles and often lack frames to cover up. In addition to being less expensive, they are also beautiful to look at and require just a short time to set up. When installing them, first clear all sides for stakes and anchor ropes.

Frame tents: They are elegant and highly versatile. They come in different shapes and you can erect them in different configurations. Unlike pole tents that you can only erect on grass, you can erect frame tents on any surface.

Compared to pole tents, frame tents are much pricier. They also require more time to set up.

There is no right or wrong tent design. It all depends on the look you want to create. If you aren’t sure of the tent design that will match your wedding theme, consult a tent expert.

Consider tent extras

Renting a tent isn’t enough. You also need to rent other accessories that will keep the guests comfortable. Some of the extras you need include:

Liner: It has a silky look, and while not necessary in all tents, you need it if you have a pole tent.

Tent walls: There are solid, clear, fabric, and cathedral tent walls. Their role is to keep everything dry. The need for walls depends on the average temperature in the area. If having a warm climate, skip the walls, but if the climate is cooler, they are a great idea.

Flooring: If having the wedding during the rainy season, it’s important you have a flooring to prevent shoes (ladies shoes with spikes) from sticking to the ground. Floors come in two main categories: plain old ground and full floor under the tent.

Choose the one that accentuates the look of the tent.

Air conditioner: Is it hot? You need to have an air conditioner that will blow cold air into the tent. If it’s cold, consider investing a heater.

For you to save money when getting the extra accessories, rent the tent and the accessories from the same rental company. This way, you will get a significant discount that will see you saving a lot of money.

Work with the right rental company

While there are many tent rental companies, not all are right for you. Many couples make the mistake of hiring the first company they come across. Don’t do this. Take your time to find event party rentals Rockland NY with high-quality tents.

Event Party Rentals: 6 Tips To Renting Party Chairs And Tables

Your guests need a place to sit and relax. If you will be serving foods and drinks, the guests will need a surface to place the foods and enjoy it. If you don’t already own them, you need to rent the tables and chairs from the event party rentals. When renting the pieces, consider these tips:

Rent more than you need

Even if you have invited a specific number of guests, you still need to rent more tables and chairs than the guests you had invited. This is because it’s not uncommon to find guests stringing along with their friends. For you to maintain a beautiful party look, the last thing you want is some of the guests standing while others sit.

A good rule of thumb is to rent two or three extra tables and up to two dozen extra chairs for up to twenty-four additional guests that might show up.

Think about the types of chairs and tables

No two chairs or tables are the same; therefore, ensure that you take your time to research and find those that fit the theme of your event. For example, if having a backyard or BBQ party, get yourself wooden or PVC chairs. If having a party with an official or elegant theme, go with chairs made from leather.

If this is the first time renting the pieces, ask an experienced professional to help you with the identification of the right units for your event.

Many people rent the wrong party equipment due to haste. Take your time when renting the units. Start scouting for the pieces at least three months before the event date. This way, you have time to visit different rental companies and see what they have to offer.

Go for metal instead of plastic

Whenever possible, rent metal chairs instead of plastic party chairs. This is because some of the big guests might break the plastic chairs. If you have children in the event, they might play with the plastic chairs and break them. In most cases, when you break the pieces, you have to pay them.

Metal chairs are much stronger; thus, don’t easily break. When you rent them, you have peace of mind that they can’t easily break.

Go for quality, but affordable supplies

There is a wide range of event rental companies you can rent your chairs and tables from. Just like the units you are renting, no two rental companies are the same. Some companies stock high-quality pieces, while others go for the cheap ones.

For you to get the most from the units, find a balance between the quality and price. Go for pieces that are of good quality but affordable. While you should be price conscious, don’t rent pieces that are too cheap as they will give your event a cheap look.

Experts recommend that you work with at least two rental companies stocking high quality, affordable units. This way, you have peace of mind as you will have a backup. In the event one company is out of the supplies, you can always get extra pieces from the other company.

Of course, you should identify companies stocking similar supplies. You don’t want to rent units of varying designs and colors for your big day, do you?

Also, rent a storage cart

Most of the rental chairs and folding tables are racked or stacked in storage carts. Some companies rent the storage carts together with the chairs while other companies rent them separately. For you to have an easy time cleaning up after the party,  always rent the storage cart.

Once the event is over, you only need to place the chairs onto the carts then load the cart onto the truck. The cart also comes in handy at holding the extra tables and chairs.

Carefully read the rental rules and regulations

Different companies have different rental rules and regulations. Some require you to return the rental supplies on the same day, while others won’t have a problem with you returning them the following day.

For you to avoid surprises, carefully read the agreement form supplied by the party chairs rentals Rockland NY company. Only sign it if you are content with the details.

6 Must-Have Event Rentals When Having A Wedding

For your wedding to be a success, you need to ensure everything is in place. If you need event rentals, ensure you have all the necessary items before the big day. Five of the must-have wedding rentals include:

Party tent

When having an outdoor wedding, you need to have a tent in place. In addition to tents providing shelter from the rain and sun, they also add atmosphere to the event. Tents come in different sizes, designs, and colors.

To rent the right tent, you need to take your time and research the right unit for your event. The tent you go for should fit the guests that will be attending. If having the event in areas with strong winds, go for a tough tent that can withstand the windstorms. As a rule of thumb, the design and color of the canopy should match the theme of your event.

Depending on the theme, you can personalize the tents with lighting, accessories, and decorations. When renting the tent, also pay attention to other items meant to keep the guests comfortable. For example, if having your event in summer, consider renting a tent fan that will keep the air cool. On the other hand, if having your big day in winter, have tent heaters in place.

Tables and chairs

One of the most common mistakes people make when hiring tables and chairs is hiring inadequate pieces. Most of the people only consider the guests that will be attending and forget that service providers such as cooks, musicians, camera people will also need to sit.

To ensure that everyone is catered for and has a place to sit, always rent an extra 20-30 wedding chairs. When it comes to tables, you don’t need many, but remember, you need a place to set up cake and gifts.

Lounge chair

A lounge chair gives the reception a fancy look. The lounge area also offers your guests a casual setting, which significantly contributes to the overall appeal of the wedding. Experts also report that lounge seating areas make excellent backdrops for photographs.

When renting the chairs, ensure that they are great to look at and durable. They also should match the theme of the wedding.

Utensils

A wedding isn’t complete without food. If your friends are the ones helping you with the cooking, you will need to rent flatware. On the other hand, if you are hiring outside caterers, you don’t have to worry much about the utensils as most of the caterers rent their services as a package that often incorporates utensils.

If you have to rent the utensils, be cautious of the theme of the event. If having an elegant wedding and want the tables to pop, go for fancy plates made from high-quality stainless steel. You can consider gold flatware if you are on a large budget.

If having a casual wedding and you are on a tight budget, go with standard stainless steel flatware.

Dance floor

The wedding day is a happy day, and part of happiness is to dance. When having your event in a ballroom, you don’t have to worry about renting the dance floor, but when having an outdoor event, you should think of the dance floor that you need.

In addition to the dance floor fitting the theme of the event, it also should be the right size. To tell the right size of the tent you need, find out the number of guests that will be attending the event. In most cases, 1/3 of the guests will be dancing at any time.

The dance floor should be made from high-quality materials and come in a design that matches the party theme.

Lighting

Lighting sets the mood for the big day; therefore, you should be cautious of the right ones that you go with. When it comes to the bulbs, choose warm, softer bulbs that create a friendlier and more romantic vibe.

While LED lights give your event a “fun” vibe, Edison bulbs or string lights go a long way at adding atmosphere to the event. For you to get the most from them, ensure that you rent them from reputable event party rentals Rockland NY.

Caterers Equipment Rentals: Tips To Consider When Working With Catering Companies

When you are putting together a large event, you need to rent catering equipment from caterers equipment rentals. For you to get the most from the rental companies, you need to do a number of things that include:

Work with a company experienced with your venue

Although you don’t have to work with a company that only rents equipment for the type of site you have your event, it’s wise that you work with a company that has handled similar projects in the past.

Working with a company that is familiar with the venue makes your work easy as the company will give you suggestions on the right equipment to go for, the right size of equipment to aim for, and the budget to put into place for the project to be a success. The company will also help you in identifying the most common problems that might come about and how to avoid them.

Work with a reputable company

The last thing you want is working with a company that will frustrate you. Before you decide to work with a given company, ask for an extensive list of happy customers. Contact the customers and get their experiences. The more satisfied customers the company has, the better for you.

Other than customers, you also should request for references from planners, caterers, and other people that have worked with the company in the past. If the company can’t provide you with the list, stay away from them.

Hire the right equipment

A company might be having a good reputation, but it won’t be of much value to you if the company doesn’t have the equipment you need for your event. Before you sign a working agreement, ask to see the equipment. The glasses should be of the right size, of good quality and spotless. The silverware should also be properly maintained and polished.

The party tents should be strong enough to withstand strong winds and rain. The chairs and tables should also be sturdy and elegant to look at.

Work with a responsive company

Things can go wrong during your event. For example, the grasses might break up, the tent might tear up, among many other things. For peace of mind that the company will fix the problems in the shortest time possible, test how responsive they are.

Before you decide to work with a given company, call them and find out how fast they pick up the phone. If they don’t pick it up, how soon do they return the call? Are they professional when answering your questions? You need to find out about this to avoid signing a contract with a company that will give you a bad experience.

Keep your eyes out for hidden costs

There are a number of ways you can find yourself paying more than you anticipated. The company can ask you to pay for transportation, among many other things. For you to avoid it, ensure that you fully understand the quotation that you receive from the rental company.

Who will be responsible for delivery and pickup of the rental equipment? Some companies will handle transportation at no extra cost, while others will charge you. In the event, you need a complex machine such as a drink dispensing machine, who will pay the operator?

You need to understand everything in the contract. This not only prevents you from incurring huge hidden costs, but it also ensures that you have a great experience with the rental company.

Work with a company you can rely on

Plenty of things go on when planning a party; therefore, you want to work with a company that you can depend on. The company should have many items that you can rent. This way, you are sure that if an item is broken or damaged, the company can easily replace it without hurting the progression of the event.

The company should be financially stable. The last thing you want is learning that the company went out of business a few days before your big day.

To avoid paying for the damages that occur during your event, work with insured event Rentals Rockland NY companies. This way, you are sure you won’t have to pay for a damaged plate.