Event Rentals: Choosing A Sound System For An Event

Staging and dance floor rentals are one of the most important supplier in any event. A good sound sets any event in its proper mood and is basically the life of the party to ditch dead air, dullness, and boredom. The importance of sound and music is very obvious to everyone and it has been part of their daily life. However, when it comes to events, creating the proper and balanced sound is something where most even organizers fall short on and is also an aspect most technical people does not pay attention to most often.

Bring The Best Sound At Your Event

Creating and audible presence in any event with amazing results is not widely absorbed by “not-so” technical persons and those who are not involved in setting one up. Sound which is both fleeting and imperceptible, does not only come from an ethereal source alone. Music and sound equipment can be overwhelming to set up and the event’s technical team will do their best to keep all the tools and wirings invisible and unobtrusive as possible and because of this safety measure there are some who finds that sound equipments is the least important element of an event. The technical setup of a promising sound system is not all visual with a huge projection screen or an upstaging lighting. Behind the best sounds are a composition of complicated program and system.

Be Heard

The Ins

If your event has a speaker or simply a host, in order for their voices to be heard clearly a couple of factors have to be polished:

  • The correct microphone should be used and placed in the right position.
  • The host or speaker should properly use the microphone to assure its performance.
  • Adjustments are necessary in order to compensate for technical issues that may affect the speaker’s voice or the microphone’s signal.
  • You must learn to adjust to any technical dilemma in the event’s sound quality.

The Outs

Sound signals are being pushed out of the loudspeakers in the venue at the right volume past your guests’ ears. This includes the proper amplification of the signal to the right size, number, and type of loudspeaker.

Obtrusive Visually

Balancing acoustic performance, vocal clarity, and a visually appreciated presentation is a complicated setup. The design of loudspeakers, then and now, has developed over the years and has greatly improved its aesthetics and power, however, they sometimes are still visually bothering. Constructing an a visually acceptable structure of both the technical and performance aspect can only be done by a highly experienced stage and sound designer.

The Right Music For Your Event

Everyone has their own favorite tunes and a personal theme song that describes the story of their lives. Like a love song that talks about relationships, a soundtrack that takes you back to your happiest memories, or simply a song that helps you recover from stress or hard times. The right music will always set the right mood in any event. It boosts excitement that can start a connection between an occasion, a product, or service.  Every music style may require a different type of soud system amplification and loudspeaker. For example, a hyped business conference will be using up-beat music that can set the mood of the event and this type of music will be needing an intense volume to encourage the energy of the crowd. It will also require a lot of power and broad coverage to match the movements and heightened energy.

The Type Of Sound Equipment An Event Should Have

  • Subwoofers

Specially designed loudspeakers, sub-speakers or subwoofers, are equipped to accommodate frequencies from 120Hz to 20Hz, which is the bottom core a human hearing range. The low-end frequencies are crucial for people to hear and understand music. Ask your sound technician to turn off the subwoofers during an event’s rehearsal and you will instantly feel and hear the difference.

  • Microphones

Event and performance microphones are not all the same. Each design and type has their own distinctive function and when not used appropriately based on the specific function, the performance will only be poor. You will be surprised by the number of microphone a live band needs during a performance, this is because each instrument, such as the drums requires different volume and frequency to bring out the quality of the sound.

FINAL POINT

When hosting an event, no matter how big or small it is, the performer on the stage is not the only thing that imposes the value of an event, it’s the experience the guests will get from the entire occasion. The party rentals Rockland NY will totally agree that acquiring the best sound system in your event is the key for everyone to appreciate and understand what the occasion is all about.

Event Rentals: Event Stage Setup

For party and event organizers like you, event rentals and other party suppliers are your best partners in order to have a successful event. But if your event includes performers, speakers, and a presentation, then you have an impressive stage set up that will be and should be the prime focus of the venue.

Determine The Best Event Staging Setup

Take this: in matters like this, always involve your AV team or person in planning right from the start till the execution date. This will help you to avoid overlooking important details about the event and be able to pull off the show your client will be truly proud of.

Tips To Set Up An Event Stage

  • Coordinate with the event performers or speaker if they will be needing anything else other than what you initially have for the stage setup. That way, you can determine whether the stage size and other stage technical details need to be adjusted or a piece of equipment needs to be added purposely for the presentation alone.
  • Ideally, the audience should all be seated in front of the stage- only. Not on the rear or neither the sides. A slanting angle makes it hard for performers to connect with their audience, the same way that the audience will have difficulty in having a better view of the entertainers.
  • Fill in the first-row seating within five feet of the stage first. Closeness gives an interactive relation between a performer and the audience. This allows the show to become more intimate with the crowd, no matter how large or small the group is.
  • As much as possible, choose a venue that does not have any pillar or sight line barriers. This set up actually distracts the audience’s view of the stage. If your venue has columns, construct a seating arrangement where guests can still have a great view of the stage.
  • The stage should always be the center of attention. Place the other set up like the buffet area, bar, photo booth, etc., either behind the guest area or on the side of the stage. You have to do this in order to avoid any form of distraction once the event program begins. In order to make the stage appear bigger or larger, accessorize the sides of the stage with props and, if necessary,  create something that will draw your guests’ attention towards the center of the stage.
  • Rigging will be one of your important concerns. In production, the special effects equipment, lighting, and sound are the critical elements of an event. Space is also a factor that requires a lot of considerations. The height of the ceiling in the venue and the strength of it is also a concern in conference and convention center, as well as in hotels. Another thing to consider is the LED lighting system in the venue because they are versatile and require less power.
  • Build a wall or corner behind the stage. Creating a backstage area allows your crew and staff to have more space to move around, especially during live production. A high-rise stage is not only visually better but gives also more room to hide equipment and event materials.
  • Use stage elements that are simple and large, even if you have a small stage but have a sizeable crowd. It will not only allow you to execute the setup you’ve planned but can also reach the back row audiences.  
  • If the event requires an onstage last-minute setup, place the reception area in a separate room or tent. It will not only provide privacy to the performing and production team but will avoid distractions as well.

FINAL POINT

Once your client requests for a stage it means they wanted some ‘action’ to take place in the event. It can be either a mini-concert, a tribute night, an awarding ceremony, or a benefit concert. The staging and dance floor rentals Rockland NY can be the best partner when it comes to this kind of event setup. Constructing a stage requires more time before the actual date of the event, and a run-through on the actual event. You will need to take into consideration hours or even days to make sure that your party will be executed flawlessly according to your timeline and program.

Event Rentals: Types Of Events Entertainment

An entertainment is what keeps an event going. It is your guests’ source for fun and amusement. Especially in big events and parties, the entertainment part of the program is what all attendees are waiting for. Of course, no host would want to hear bored guests or that the event, in general, is unappealing. Your event rentals supplier can back you up in everything that you need, but if really wanted your event to stand out, prepare a quality entertainment that will forever be etched in your guests’ memory and experience. However, you don’t just pick and choose an entertainment. There are different types of amusement that you can choose from which you will find appropriate for your party theme.

Types Of Do That Can Hype Up Your Event

  1. The Magician
  • Truth be told, not all people in this world get to experience watching magic tricks being done right before their eyes. Having this act for your event will surely showcase an outstanding amusement. Perfect for all kinds of event themes and parties.
  1. The Illusionist
  • How will your guests react if someone just popped up beside them from nowhere and starts doing their tricks? This kind of act makes the crowd go wild and really alive. Illusionists are performers that will make their audience think about how they did their act. This will also set an impression that your event is really spectacular. But remember, not all magicians can be an illusionist, hence an illusionist will always be a magician.
  1. The Shadow Performer
  • This is considered to be the new thing in the art of entertainment but is definitely something that does make a statement. This kind of entertainment is an ideal fit for big events because shadow actors use enough space for their flawless execution of dancing, acting, and acrobatics. These performers make use of their dancing skills and flexibility to diversify their bodies into different images based on the story that they are creating.

Be More Creative With These Performers

  1. Hypnotist
  • A lot of people doubt hypnosis. But if you and your guests get to see it live, what do you think will happen? Could be a jaw-dropping performance? Totally. It is the first-hand experience with a hypnotist plus, the unforgettable event that your audience has attended is what they will die to tell their friends.
  1. Improv Comedian
  • Expert comedians in this craft base their act on the event and the environment that they are in. What’s amazing about is that all their jokes are not scripted, all natural, and is something your audience will notice. Their ideas and materials are always fresh and can fit all kinds of events.
  1. Mentalist
  • This kind of entertainer makes a direct contact with the audience. It’s a one-on-one act which will give your guests more room for entertainment since they will be part of the performance. The feeling of being a star is surreal in this case.

The Classics Will Always Be A Classic

  1. The Master of Ceremonies
  • Having one at your event is a common and expected thing, especially if your event is huge and grand, by all means, you should be having an experienced or a veteran ‘emcee’ to properly execute the events’ program. It could also be one reason why your guests would like to stay longer. Particularly if the master knows exactly how to drop a joke, your audience will love him and your event.
  1. VJ or DJ
  • What’s an event without a good music and visuals? Usually hired in big venue events because you don’t want your guests to have a boring entertainment. VJs and DJs have the expertise to perform a visual and audio aspect that will produce a quality entertainment.
  1. Music Comedian
  • One of the most in-demand entertainment. Together with a music, your guests will only be experiencing a fun-filled amusement with lots of laugh and humor.
  1. Live Band
  • Music is the life of every party and event and when you do it live it will just hype up the momentum of the crowd. As live bands perform the latest hits that will energize your guests, do you think they will ever forget your event?

Conclusion

As you prepare to give your guests the quality entertainment that they deserve, your staging and dance floor rentals Rockland NY suppliers can provide everything you need for the show. Because what is most rewarding is the experience that your visitors will be bringing home with them along with the memory that they had during your event.

Guide To Staging And Dance Floor Rentals

Staging and dance floor rentals

Dance floors provide you with an opportunity to give your guests a memorable event. The cool thing is that dance floors come in different sizes, types, and designs. All you need to do is visit your local staging and dance floor rentals and rent the dance floor that meets your preferences. When renting the units remember that there are those designed for indoor and outdoor use.

Tips on how to have a great experience with your rental staging and dance floor

The first thing that you should do is rent the right dance floor for your needs. One of the major factors to consider is the height and size of the dance floor. Experts recommend that you rent a dance floor that will perfectly fit all the guests that would like to dance. To make it easy for the guests to get on the floor and reduce accidents, ensure that the dance floor isn’t too tall.

Another safety tip is to ensure that the dance floor has non-slip features such as rubbers that hold onto the shoes.  This is to ensure that the guests are able to dance without falling. The unit should also be fitted with authentic stairways that make it easy for the guests to get up there. In addition to the stairs being functional, they also should be beautiful.

The material used in making the dance floor is of great importance. As rule of thumb, ensure that the unit is made from high-quality materials such as wood that can’t easily collapse even when many people get on it.

Experts from party rentals come in handy in helping you choose the right unit for your party and also in the installation. To have a great time work with a reputable party rental company that will provide you with expert advice on the best units to go for. The company will also help you with the installation and removal of the dance floor once the party is over.

Conclusion

In addition to the dance floor being safe and large enough, it also should be beautiful. One of the easiest and most effective ways of decorating it is using lights. The cool thing is that there are plenty of them that you can get at low prices from the local production and staging companies. All you need to do is ensure that the lights complement your party theme.

Staging And Dance Floor Rentals: Guide On How To Have A Great Time On The Dance Floor

staging and dance floor

Dancing caps a wedding party. If you are having the party at a venue where there isn’t an already constructed dance floor, you should construct one or rent it from staging and dance floor rentals in your area. For you and your guests to have a great time you should do a number of things on the dance floor:

Ensure that the dance floor has good lighting

The way that the dance floor is lit greatly affects the mood. Remember that even if you have all of your close friends with you, most of them won’t feel comfortable dancing when they are being seen. To encourage people to dance you should use dim lights. For ideal results use lights of different colors and shapes.

Play danceable music

Just like lights, the music that you play determines how people respond. Since you want people to dance, you should ask the DJ to play danceable music. When making the music selection, consider the ages of the people that you have invited to the party. Chances are that most of the people attending the event are within your age bracket. If you grew up in the 80s you should choose music that was popular during that time.

Have a small dance floor

While everyone should be comfortable and have enough dancing space, you shouldn’t go for a large dance floor. Remember that people are there to have fun and socialize. To promote this you should get them as close together as possible by having a small dance floor. For you to come up with the right size of unit to go for you put into consideration the number and body size of the people that you have invited to the party.

Place the party bar close to the dance floor

One of the things that kills the party mood is people taking long hours away from the dance floor. Studies show that most people don’t return to the dance floor once they leave. To avoid this, you should have the party bar in the same room as the dance floor. You should also ensure that other party supplies such as photobooth are located in the same room as the dance floor.

Conclusion

These are tips to ensure that you have a great time on the dance floor. When renting the unit ensure that you rent it from party rentals stocking high quality units. Also ensure that the rental companies offer installation fees. This is to get rid of the stress that comes with installing the unit.

 

What You Need To Know About Portable Dance Floors

People love dancing; therefore, if you are planning a wedding or any other event you should highly consider a dance floor. If the venue you are holding the event doesn’t have a dance floor you should consider installing a portable dance floor.

How To Install A Portable Dance Floor

You should start by buying the items that you need to install the dance floor. The items include: medium density fibreboard, screws, wood sealant, wood glue and carpet remnant.

If you aren’t planning of using the dance floor later, you should rent it from a dance floor rental company. When you place an order, the company will provide you with all the right items that you need to put up the dance floor.

Medium density fibreboard is preferred by many people as its tough thus it will easily withstand the vigorous steps made by the dancers. It also has the ability of producing a good sound. MDF is also hard and doesn’t warp.

To produce the right sound quality you should raise the dance floor a little bit above the floor. To do this you need to have lumber and drywall screws.

You should note that MDF tends to absorb liquids and stain; therefore, you should protect it by placing a sealant above it. If you are holding your event indoors you should place a carpet remnant or non-skid rubber mat under the dance floor in order to protect the flooring. It’s also wise to place the carpet and rubber mat under the dance floor in order to protect the portable dance floor.

To ensure that the dance floor is easy and safe to dance on, you should ensure that you place it on a level surface.

Tips To Consider

A portable dance floor is great as it’s cheap and easy to set up. If you are planning of renting the dance floor, you should do plenty of research and ensure that you rent it from a professional dance floor rental company. A good rental company will not only rent it to you, it will also help you in installing and uninstalling the dance floor once the event is over.

How to Set Up Chairs in a Tent for a Wedding

tent rentals
Tables and chairs are essential in any wedding as they contribute to make the guests feel comfortable during the ceremony. The process of setting up chairs for a wedding seems to be unimportant but overlooking it may cause some problems. So, plan ahead while getting table chair rentals for wedding because you may have limited area with a specific layout to consider.

Instructions for setting the chair

  • Position the chairs to face the front and leave an aisle right down in the middle of each row. This will help to allocate the same number of chairs on either side of the aisle. It would be better to have an aisle about 5 feet wide thus giving adequate space to bridal side people to walk down. Make sure not to allow wide rows as it will trouble the people and they may have to view the ceremony at a bad angle. Rather create more rows reaching farther back.
  • Arrange the chairs within the tent to stay away from inclement weather conditions. Choose party tents accordingly as nobody wants to have cram chairs into a tent. Take an idea as how much space the chair layout will cover before choosing a tent size from tent rentals.
  • Make plenty of space toward the front of the tent for the actual ceremony to take place. Ensue to leave adequate space for bride, groom and entire bridal party to feel comfortable under the tent. To ensure sufficient space, keep the middle chairs in the first row at least 8 to 10 feet away from the staging and dance floor.

Reserve some chairs

  • Some of the front chairs must be reserved for the close family members in all types of wedding tent rentals services. Each chair should be allocated to specific family people so that no extra chairs are available for anyone else. For instance, if the groom’s mother, father, sister, brother and grandparents are to sit in the first row then there should be only four chairs in that row.
  • In case, you are planning a big celebration then second row should be reserved for close extended family members and then the next rows for anyone involved in the ceremony. This will help to avoid scrambling between seats when it comes time for close ones to perform their parts in the ceremony.

How to Host a Home Wedding Reception

party rentals
Celebrating your wedding at home offers an intimate and personal way. However, most of the people hesitate to plan a wedding at home as most homes are not well equipped to host n number of guests or meet all the requirements for a wedding venue. Before finalizing a home wedding reception, make sure to look at the layout of your home and several other aspects and talk to a party rentals company before giving a start to your planning.

Prepare Your Home

A small wedding is most conducive to plan at home as it overcomes the hassle of choosing a venue to fit all your guests. It just requires removing or rearrangement of some furniture from your house to make more space. If you have plan to plan it in backyard then make sure to have a back-up plan to face any type of weather conditions. Atleast once a week before the wedding, hire professionals to remove all the entrails in your home and lawn to make it look best on the grand day.

Party Rentals

Some people opt for home wedding reception as it seems to be budget-friendly. However, this often isn’t the case as you have to plan the arrangements with a party supplies company to rent chairs, tables, tents, glass and stemware, linen and décor for weddings etc.. In some cases, you might also need another source of power when home circuitry can’t handle the power required for all the kitchen catering and lighting arrangements. Staging and dance floor must have its own sound system with adequate lighting if the wedding has to take place outdoors. Look out for the best rental services to meet your maximum requirements.

Finalize caterers and Decorations

A timely meeting with a caterer helps to finalize the buffet and bar service. If your kitchen has adequate space then the staff may be able to prepare food there but if it lacks space then he might need to make arrangements at some other place. While decorating, look out for the existing beautiful elements in your home. It can be a beautiful maple tree in the backyard that offers the best place to hang lanterns. A bay window serves as a perfect backdrop for staging and dance floor.

Research Local Laws and Insurance Policy

Make adequate research to check local laws and need of insurance. A home wedding faces many legal issues and require permits for parking, liquor licenses and noise restrictions. So, research local ordinances to know as how late you can play loud music, whether you need a permit to park multiple cars along your street and can you buy a one-night liquor license. In addition to this, check with your homeowner’s insurance to ascertain as what it covers and buy a supplemental policy to cover other emergencies. Also, verify that the vendors of the party rentals have their own insurance.

How to Set Up a Wedding Reception

party rentalsWeddings aren’t just about getting married and they’re also about showing off your style. Flowers are the easiest and dramatic way to perk up any area. Decorating the often overlooked small stuff-the pathway will transform your venue and make it even more special. The site influences the design decisions. So, take time to plan the setup of your wedding reception. Visit the venue and consider special features to highlight such as pathway, staircase or staging and dance floor. Then, make arrangement for other important elements like chairs and tables, buffet and bar service, place for DJ or band.

Entrance

During the initial walk in into the venue, keep a note of as what the guests see at the entrance as it’s the first impression they’ll get. Spruce up the entryway by framing it with colorful drapes or lights along the frame. Keep two tables at the entrance mentioning the details about name card and gift tables. Decorate tables with linen and décor for weddings , photographs of the couple and bouquet of flowers.

Buffet and Bar service

Buffet and bar service are integral for any wedding reception. Around 10 to 15 square feet of space per person should be allocated for round tables that can accommodate six to ten guests. This will help to figure out the table a chair rentals for wedding. Set up a bar in one corner and leave enough space to make movement easy for guests. If you have enough space and money for bartenders then add another bar to reduce the waiting time for guests. Serve a buffet to the side of the area, again leaving adequate space for a line. Keep the cake table near the staging and dance floor so that everyone can get a glimpse of it.

Staging and Dance floor

A right sized dance floor and enough space for the band seems to be essential part in all types of reception. Set up dance floor with about 4 to 5 square feet per guest. Plan to keep it at the front of the area in the center of the guest sitting arrangement. This increases the involvement by the guests.

Lighting

In addition to all the above given necessities, right lighting add spectacular ambiance to your wedding reception. Make outdoor pathways with twinkle lights or luminaria. The dance floor should have a bit dimmer light than the rest of the area. Placing a few moving colorful lights toward the floor and using production and staging rentals creates a perfect and enjoyable atmosphere.

Promotional Activity Ideas

corporate tents
Promotional ideas involve audience members and help to increase the effectiveness of the event. Partnering with several businesses with adequate resources proves useful and transforms the event as the main attraction in specific locations. Promotional activities are a great way to attract more customers to business. Such events help to make networking stronger with prospective customers and make them involved. These events can be simple like an informational session or can be made interesting with a carnival for the families. Read on to know more about some interesting promotional activity ideas and that are easy to manage and get event decor rentals to plan the best events.

Campus Contests

Invite fraternities from local colleges to compete for a position. Offer prizes like free souvenirs, passes to other similar kind of events etc.. You can also invite students from different colleges to compete in a contest that demonstrates who can get the maximum number of seats in the event. Allocate different colors to different teams or reserve special seating area for easy identification. Always host the contest in a carnival-type environment so that contestants enjoy playing. Such type of campus contests are promotional ideas and help to encourage audience participation. The opportunities are endless and a properly planned and well promoted event always proves to be a big success

Pre and Post Game Activities

Host pre and post game to increase the number of people in the event. Pre-game activities can be live performances, staging and dance floor , tailgate parties etc.. A pep rally featuring cheerleaders and team introductions can also be planned. Post game activities include award ceremonies to honor the best players, buffet and bar service, press conference etc.. Post game activities also help to choose the team for incentives offer them exclusive access to athletes.

Table Tents

Use table tents and put banners that promote your event and display them at local restaurants, coffee shops and college cafeteria. Corporate tents can also be used for sporting events as it provides direct access to the target customers.

Fashion Show

It’s not necessary to be a fashion company to plan a fashion show. Fashion shows are a great activity and can be planned with lots of creativity. Use production and staging rentals and put on a fashion show filled with fashion students from the top colleges to create the fashions and use it as a contest for them. It will be an exciting activity that benefits everyone involves.