6 Things To Think About When Renting Tents From Party Tent Rentals

For you to get the most from the party tent rentals, you need to hire the best companies. You need to ensure that you get all the details from the companies. Some of the things you should know include:

Discount rates

Before you decide to work with a given company, you should know whether it will provide you with a discount especially if you rent plenty of party supplies from it. If you are renting the units during an offseason, you should push the company to cut you a deal on your order.

For you to save some money, ask the company to give you a price break when you are having your event during the late fall or winter.

Installation and removal time

The other thing you need to know about is the time that the company will take to install and remove the party tent. Since you will also be renting the party venue, you want to work with a company that makes it easy for you to coordinate with the venue.

Most of the venues have a policy for when you should set up the tent and remove it.

It’s your responsibility to find out about the exact policy of your venue and communicate it with the event rental company. You should work with a company working with experts that ensure that the tent is up in the shortest time possible and at the same time removes it within the time stipulated by the venue company.

Delivery charges

Some companies will charge you to deliver the party tent while others won’t. The companies that charge you for delivery usually set the price depending on the price of gas and distance.

When you are renting during the offseason it’s imperative that you ask the company to provide you with free delivery. If the company will charge you a delivery fee, you should include it within your budget.

In addition to the delivery fee, you also should consider the pickup fee. Just as some companies will charge you a delivery fee, some companies will charge you to pick up the tent while others won’t. Again, you should find out if the company will pick up the tents for free.

Deposit

Most of the companies will require you to pay a deposit as a commitment fee. Different companies require different percentages. If you are depending on the amount that you will raise during the event, you want to work with a company that charges you a small percentage.

For you to find a company that requires a small deposit, you should begin your research early enough. The best way of going about it is beginning your research at least three months before the date of the party.

Quality of the tents

The other thing you need to know is the quality of the party tents. This is easy to tell as all you need to do is to visit the local company and see the tents. If you are a distance away from the company, you should ask the representatives to send you the pictures of the tents.

As a rule of thumb, you should avoid renting tents that are damaged. While they might be cheaper to rent, they can bring about a lot of inconveniences during the party. For example, they can start leaking giving your event a bad look.

Size of the tents

Party tents come in different sizes that are ideal for different occasions. It’s your responsibility to find out the size of the tent that you should go with. For you to tell the ideal size, ask the guests to confirm their attendance before you head to the rental stores.

You should avoid renting a tent that is too small as you will leave out some of the guests. At the same time, you should avoid a tent that is too large as it will see you wasting a lot of money on a tent that you don’t even need.

If this is the first time you are renting the tent, ask the professionals working in the event rentals Rockland NY to guide you on the right size that you should go with.

Party Tent Rentals: Things To Consider When Renting Tents

Whether you are looking to have a wedding or any other outdoor activity, you shouldn’t simply rush into a party tent rentals store and get the tent. There are plenty of things you need to think about for you to rent the right unit. Some of these things include:

Style of the tent

If this is the first time you are renting the unit, you should know tents come in different shapes and sizes for you to choose from. Some tent styles don’t have interior poles; therefore, they don’t cause obstruction during setups and sight.

These types of tents provide maximum space for the guests. They are also flexible as you can use them in different areas.

Are you having just a small wedding or event? You should get a Capri style tent. If you are going to set up the tent on concrete, asphalt, wooden, or concrete surface, you should go for freestanding or frame tents.

In addition to the tents varying in style, they also vary in fabric. They vary from translucent peek-a-boo tents to total opaque pieces. It’s up to you to choose the one that is ideal for your occasion.

For you to have an easy time putting up the party tent, you should go for one that is easy to install. When you go for one that is complex to set up, you will have to pay the extra money and it won’t be worth it. Rent a unit that you can easily set up even by yourself.

Think about the number of people that will attend the event

How many people are going to attend the event? You need to think about this as it will guide you on choosing the right unit. Obviously, if you are looking to have a lot of people in the tent, you should go for a large tent and vice versa.

Is this the first time you are renting the unit? You should ask a professional to guide you on choosing the right size. You should note that you are better off renting a unit that is a little bit larger than one that is smaller than the number of your guests. When the tent is smaller, the guests won’t have a place to sit, will they?

The vendor contract

When you rent a tent, most of the rental companies will provide you with a contract that binds your agreement. The contract includes all the information you need to know about rental tents. It includes information on the price of the tent, type of tent, returns policy, and any other relevant details.

For you to avoid surprises, you should carefully read the contract before you sign it. Of major importance, you should fully understand the return policy. You should know the condition you should return the tent. Should you clean it or you should go ahead and return it while dirty?

You should know this as you don’t want to be fined. You also should get to know how much you will be charged in the event you return the tent later than you expected.

You should carefully go through these details. If you don’t understand them, ask a professional to help you in interpreting them.

Tent accessories

The other thing you need to think about are the tent accessories. These include: sidewalls, gazebos, lighting, candelabras, wishing wells, and any other thing you might need in your event.

The purpose of the accessories is to improve the look of the tents and enhance their usability. Just like the party tents, ensure that the accessories match the theme of the event, if you have one.

Most of the party rentals Rockland NY have packages which are often cheaper than renting the units one at a time. If you are going to need the accessories, you should ask the companies to provide you with the packages.

Heating and air conditioning

Depending on the situation and season you are having your event, you should think about the temperature. If having your event during winter, you should think about how you are going to heat the tent.

On the other hand, if you are having the event in summer, heat can be a problem. In such a case, you should consider renting an air conditioning unit.

Party Tent Rentals: 6 Types Of Tents For Your Next Wedding

When you are looking to have an outdoor wedding, it’s recommended that you have a party tent in place. The cool thing is that you don’t need to buy the tent—you only need to visit your local party tent rentals and place an order. One thing you should know is that there are plenty of tents for outdoor use that you can go with. The most common ones being:

Pearl tents

These have a traditional design that was inspired by the Mughal Empire. They feature tall ceilings and exaggerated peaks that give your event an elegant look. Are you looking to have towering structures or centerpieces at your wedding? These are your go-to pieces.

When you are looking for stores to buy them from, ensure that the store has high-quality units that not only look good, but also made from durable materials. The last thing you want is tearing the pieces when you are having the day of your life.

Tipis tents

They are similar to Pearl tents in that they have tall, elegant peaks. In addition to the tall peaks, they are also very flexible and come in many designs for you to choose from. You should note that all the designs are formal; therefore, if looking to have a formal wedding, these are the pieces that you should go for.

If you are going to have many guests, you can hire them in multiples so that you can have enough space for dancing, chilling, and dining.

Just like when hiring the other types of tents, you should ensure that these too are of high quality and their color matches the theme of your wedding.

Canopy Tents

Are you having a simple backyard event? You should avoid spending a lot of money on a premium tent. Instead, you should go for a canopy tent. This is a simple tent that is used to provide shelter from sunlight and light rain.

Unlike the high-end tents in the market, these don’t have a high peak and in most cases, have a flattened style roof. They don’t feature a sidewall and due to their design, they aren’t the ideal tents for windy areas.

They come in different designs and it’s up to you to choose the design that is ideal for you depending on the event that you are having.

Pole Tents

They have been around for a long time, and this is for a good reason. Due to their design, you can use them for different occasions. They come with high peaks and different sizes. Most of the tents are large thus ideal for large weddings and other events.

For you to improve their look, you can decorate them using fabric and pole skirts, creating an elegant look. If you want a simple, casual look, you can go without decorating them.

One of the main advantages of the tents is that they can hold a lot of people as they have a lot of space in them. One of their flaws is that they need a larger footprint as you need to undertake proper staking for proper tent installation.

Another flaw is that the poles obstruct the views of the guests; therefore, making it hard for the guests to follow the proceedings. If having the event in areas of high winds, you should install sidewalls.

Stretched tents

They are a great alternative to marquees and at the same time provide excellent functionality. The tents make it possible for you to have a wedding venue that is both intimate and large enough for all of your guests.

Since they don’t provide a lot of covering, they are a great choice for summer. As a rule of thumb, you should avoid using them during winter or in areas with strong winds.

Yurts

They originated from central Asia. They are round in shape and covered in felt. In most cases, the tents have a self-supporting roof structure. The people that have used them love them as they don’t require a lot when it comes to their installation. All you need is to place them in the event area and you are good to go.

After renting the pieces from the wedding tent rentals Rockland NY, you can decorate them for that elegant look or you can leave them bare for a casual look.

Event Rentals: Event And Party Tent Size Matters

If you are planning an event and will be using a tent, you don’t just go to any party tent rentals and pick a tent and proceed with the preparation. Organizing a party can really be so overwhelming most people just don’t realize it. Because compared to preparing for a small group party, planning for a big event means you have to consider a lot of things which answers the questions: How BIG will this party be?

Trying to fit a big crowd under one roof will just aggravate the situation which also depends on where the event is being held, let alone if there are more unexpected guests that those who are actually on the list.

THE TENT MAGIC

If you think that you needed a much bigger space, outdoor tents are your best solution. You can choose and have full control over it depending on the size and number of guests you are expecting. However, the unlimited selections of event tent sizes and designs available for your disposal, but you still have to answer the following questions:

  • How should I choose the right tent for my event?
  • How do I choose the size of the party tent?
  • What exactly is the size of tent that my event needs?

Choosing a tent for an event is not that complicated actually. As long as your area is big enough to accommodate any size of tents, then you’re all good. But of course, there are guidelines and tips for you to be able to pick the right party tent you will never regret.

TENTS FOR ANY EVENTS

The truth is, when it comes to sizes, tents nowadays have everything you need and can accommodate any given number of guests and you can only enjoy that privilege if the price is right and if you have the budget for it. But the question this time is:

Should I be investing or buying my own tent? Or should I just rent one?

There is nothing wrong with owning a tent, especially if you have a big family who loves to gather every now and then or a large number of friends who always wanted to gate crash every weekend. Also, if you are running an event and party business the more you should have your own tent as your investment. Now, if you just needed a tent for a particular event, then renting one  is absolutely fine.

The only hassle in owning a tent or tents is how you are going to keep and store it properly where it will not be damaged or easily worn out.

THE TENT SIZE YOU NEED

  • The Intimate And Cozy – fits 20-40 Guests

This size is enough to accommodate your immediate family and your closest friends and neighbors. This tent size is just enough for a backyard party bash or at the park. This is a bit handy anytime you wish to throw an intimate party with your loved ones.

  • The More The Merrier – fits 100-300 Guests

If you need more room because you are throwing a big event, then this tent is what you need. It’s wider and higher, perfect for events with a mini stage, buffet table and enough space to walk around to attend to your guests. This tent size is just perfect for weddings, team-buildings, company outing and seminars.

  • The Super Size – fits everything else!

Sometimes you just need MORE space and this is similar to bazaars, science expos, country fairs, trade shows and a lot more events that will really need a bigger room. The super-sized tents is similar to what a circus-on-tour is using, where everything fits and a big group of people are needed to set up the tent to make sure it’s secure and durable enough.

ADDITIONAL FACTORS TO CONSIDER

  • The program: Do you need a DJ booth or a live band area?
  • The surface: Do you need a dance floor?
  • Access to the food area: Will your guest have a hard time going to and from the buffet area?
  • Access to power: Bigger tents require more lights and therefore needs more power supply.
  • The weather: Sudden or heavy rain will easily flood your tent if not properly installed.
  • Time of the event: If it’s daytime or noontime,more guests will be staying inside the tent to avoid the heat outside.

THE BOTTOM LINE

Hopefully now that you have an idea on how to choose the proper and right tent for your event, you can now be specific with your event tent rentals Rockland NY. Also, if you are pursuing a career in planning and organizing an event, investing a tent is going to be your edge and advantage.

Party Tent Rentals: How To Decorate Your Party Tents Using Lights

When you rent party tents from party tent rentals, you need to make them beautiful for you to improve the look of your party. One of the most effective ways of improving the look of the party is by installing lights. The cool thing is that there are many types of lights on the market that you can go for. Some of the best ones include:

Watt lights

These are string lights that you use inside the perimeter of the tent thus brightening it up. The lights usually resemble light bulbs and are about the size of the older Christmas lights. For you to place them in the party tent, you need to string them together using a white cord.

The cool thing with these lights is that you can not only use them to decorate the tent, you can also use them to light up the tent.

Mini lights

They are also connected with a white cord and resemble the current day Christmas lights. For you to improve the look of your tent, you need to wrap them around the center poles and string them from the peaks to the sides of the tent, thus creating a glittery, glowing effect.

While you can use these lights to light up the tent, you should primarily use them to decorate the tent. This is because they don’t give out as much light as you would want them to.

Lanterns

Lanterns come in a wide range of colors and sizes that you can choose from. When you are renting them from the party supplies companies, you should choose those that accentuate the look of the party. While the units provide a beautiful radiance, they don’t provide any functional light; thus you can’t use them to light up your party.

When you are renting them, you should note that you are charged per unit; therefore, when you rent a lot of them, they can significantly fluff up your budget. For you to save some money when renting the pieces, you should rent just a few and place them in strategic areas of the tent. For example, you can place them in the dancing area, head table, or even at the dinner station.

Conclusion

These are some of the lights that you can use to decorate your party tent. For you to give your party an elegant look, ensure that the lights from the event rentals are of high quality. They also should match your party theme.

Things To Do When Renting Party Tents

If having an outdoor event, you should have a party tent. All you need to do is visit the local party tent rentals and place your order. To get the right tent you need to do a number of things when renting:

Work with an experienced rental company

This is a no-brainer. You need to work with an experienced professional to have an easy time. Since the company has been around for a long time, it most likely has the best tents. The technicians might also guide you in choosing the right tent if you aren’t sure of the right one to go for.

When looking for tents, go for the rental companies that have been in business for at least 10 years. If they have been able to survive this long, they might be doing something right and they are the right people to work with.

Enquire about the age of the tent

When you are in the rental store, you shouldn’t simply rent the first tent that you see—you should enquire more about it. One of the things you should know is the age of the tent.  Just like anything else, an old tent looks old and ugly. It also tends to get torn easily and you might have to repair it.

To be on the safe side, hire a tent that is no more than 5 years old as it might not give you the service that you deserve.

In addition to the age of the tent, you also should know whether the party tent will be clean when renting it. While this might sound like a very basic thing, you will be surprised by the number of companies that rent dirty party tents. When you receive the tent and you don’t have time to clean it, you end up giving your party an ugly look.

To avoid surprises, you should enquire from the party rentals whether they will supply you with the tent while its clean. As rule of thumb, choose a company that provides you with clean tents.

Payment

Since you will be renting the tent, you need to pay for it. Most rental companies will require you to make a deposit then clear the balance at a later date. If you have worked with the party supplies company before you can pay the amount in whole, but if you aren’t familiar with the company, hold onto a portion of the amount and clear it after the event.

Tips To Consider When Working With Party Tent Rentals

party tents

If you are planning on having an event, you need to rent a canopy. The cool thing is that there are plenty of party tent rentals you can rent your units from. To get the most from the rental companies, you need to observe a set of tips. These tips include:

Rent from a company providing on-site inspections

While it might seem easy to rent from a company that doesn’t have a lot of requirements, you will be setting yourself up for disaster. Renting small tents isn’t an issue, but when it comes to the large tents, you will be in trouble if you rent from a company that doesn’t visit the installation site. Remember that there are plenty of considerations that need to put in place when you are installing the large tent. If the location is uneven, you might need special tools to hold the tent in place.

To be on the safe side, rent from a company that provides site inspections. By visiting the site, the company will recommend any precautionary measures that you need to take when installing the tent. The company will also recommend the best areas to locate the tent so that the guests can get the most from your event.

Avoid last minute bookings

Many people rush to renting the tents the last minute and yet they had several months to do it. This shouldn’t be you. While you might be lucky and get a good tent even when you book it the last minute, in most cases, you will end up paying a lot of money for it especially if you are looking to rent a big tent.

Most people have their parties during the weekends. If you have worked with rental companies before, you must have noticed that their prices shoot during the end of the week. This means that you will get your tent at a high price when you book the last minute.

To be on the safe side, start the process at least three months before the party date. During this time, visit the various party supplies companies and see what they have to offer. When you find a tent that you like and perfectly fits your party theme, place a down payment.

Conclusion

These are tips on how to work with the companies renting tents in your area. As rule of thumb, collaborate with a reputable company as you have high chances of renting high-quality party tents.

Party Tent Rentals: Tips On How To Get The Most From Party Tents

Party tent rentals

When you are having an outdoor event it’s always wise to install a party tent. If you don’t have money to buy a new tent and there are no friends that can give you one, you should rent from your local party rentals. Plenty of people have great experiences with their tents while others report a bad experience. For you to get the most from your party tent you need to do a number of things:

Consider the time of the year

When are you having your event? Different tents are ideal for different times of the year. If having the event during summer, you should go for a tent with open sides. This is to allow enough air into the gazebo. The open look also makes the tent look big. If having your event during winter, you should go for a tent that is totally covered up. It’s common for people to have their events at night. If the sky is beautiful and full of stars you should go for a tent with a transparent roof.

Rent from a reputable rental store

Just like when buying or renting other products, not all stores stock quality products. To create a great impression you should rent a beautiful and high-quality party tent. You can only achieve this by renting from a reputable party tent store. Before you part with your money, carefully inspect the tent and ensure that there are no large holes and other imperfections that give the tent a cheap look.

Rent the right tent

Tent rental companies have different types of tents but few are right for you. To determine the right unit for you, you need to consider your party theme. Also, consider the number of people that will be attending the event. If only a few of them will be attending, go for a small tent and vice versa. As mentioned, pay attention to the quality of the tent and your party theme.

Pay attention to the fine details

To avoid confusion after the party, you should pay attention to the fine details. Some companies will require you to clean the tent after use while others won’t mind you returning the tent dirty. Others will require you to repair the tent in the event of damage while others will go ahead and repair it without requiring you to pay an extra fee. You should carefully go through the details and only settle for party tent rentals with the best terms.

Party Rentals: 4 Factors To Consider When Putting Together A Party

 

If you have never organized a party before, there are plenty of factors that you need to consider. Some of these factors include:

Comfort of the guests

Where will the guests stay? This should be the first thing that you should think about. You can have the party outdoors or indoors. If having your party outdoors, you should rent a party tent from your local party tent rentals. You should also consider the party tables and chairs that you will use. To make it possible for people to socialize you should use round tables. If you want the guests to sit together, you should get rectangular tables. For a great look, ensure that the tables, tents, and party chairs match the party theme.

Party Decorations

Party decorations are essential in making your party memorable. All you need to do is choose colors that accentuate the look of your party. To create a snowy feel, you should go for soft pastel and purple colors. If having your party outdoors, go for bright, bold colors that give your party a fresh feeling. When you are putting together an official party, you should go for silver, black, or white themed party.

Party food and drink

I have mentioned on this blog numerously that no party is complete without food and beverages. You can order the food from your favorite restaurant or hire the cooking supplies from kitchen rentals and prepare your food. There are two ways in which you can serve the food: buffet or sit down service. Whichever style you choose, ensure that you provide enough cutleries. If you don’t own plenty of the cutleries, you should rent them from the local cutlery rentals.

Party entertainment

Just as the party is incomplete without food and drinks, it’s also incomplete without entertainment. The form of entertainment that you provide depends on the type of guests that you have. If plenty of children will be present, you should get magicians and children party entertainers to entertain the children. If on the other hand, you have plenty of young people attending the party, get a DJ to play the current music.

Young people love dancing; therefore, you should install a dance floor that you can rent from your local staging and dance floor rentals in your area. As rule of thumb, ensure that the dance floor is sturdy and large enough. If you are having a formal party, you should play smooth music that creates the right ambiance.

What You Need To Know About Corporate Tents

Corporate tents

When planning any type of corporate event, be it a BBQ or a simple meeting, you should rent a corporate tent. Canopies help you in staying organized throughout the event. They also give you peace of mind as you don’t have to worry about the awful weather.

What you should know about corporate tents

The tents come in different sizes, colors and designs. You only need to choose the right one for your needs. When renting, you only need to visit your local party rentals and place your order. The size of tent depends on the number of guests that you are hoping to host. Obviously, when you are expecting many people you should go for a large tent and vice versa. The tent designs have a great impact on how your event looks. The most common designs are square and round. If having a few guests you should go for the round tents but if hosting many people go for the square tents. The cool thing with these tents is that they give the impression of space and make all visitors feel included.

If you have never put up the tents before you should avoid doing it as you will most likely do it the wrong way especially if the tent is large. To have an easy time you should rent from tent rentals that will help you with the installation and removal of the tents.

Corporate tent extras

It’s always recommended that you fully arm yourself to ensure that you have a great time with your corporate tent. The best way of arming yourself is having a few tent extras. Some of the extras that you need include:

Tent liner: This is a silky fabric that lines the inside of a tent. Some of the rental companies will rent you the liner together with the tent while other companies will ask you to rent it separately from the tent.

Tent walls: If it’s warm, you can skip the walls but if it’s rainy or windy you should rent the walls. Just like the liner, the rental companies can rent them together or separately with the tents.

Lighting: It’s common for events to go till late in the evening. To ensure that the event goes on even when darkness comes, you should have lighting.

Conclusion

When planning an event, there are many things you can control but not weather. To be safe you should visit your local tent rentals and rent high-quality tents.