party tent rentals

4 Things You Need To Know About Tented Weddings

in Tent Rentals  by December 11, 2021 0 comments

Are you planning about having a tented wedding and wondering where to begin? Here are 4 things you need to know about tent weddings:

Start with a pre-wedding site visit

Before you head to the event rentals, first visit the wedding site. Doing this helps you make much better plans and also helps you know the right rental supplies to get.

Visit the site while planning where the tent will go and the reception, among many other things.

You can visit the site alone or with an experienced professional. The professional comes in handy when you have never had a similar event before and want someone to guide you on what to do and those to avoid.

As you visit, think about the right place to install the tent. Of course, the spot should be flat, at least 10 feet from any building.

While at the venue, take time to understand the venue rules. Can you stake directly into the ground? When can you start setting up? Are there noise restrictions? You should know as much as possible about the venue, so you don’t start on the wrong footing.

Think about backup

Although tents are tough and can withstand a lot of extreme weather, you shouldn’t put all of your hopes on them as things can quickly get out of control. For example, it can get too rainy or windy that the tent can’t withstand it.

What happens when the weather becomes too extreme for the tent? The right thing to do is to have a backup plan in place.

When renting a wedding venue, don’t go for a plain venue—go for a venue with an established building. For example, go for a venue with a church or conference hall that you can use if you can’t use the tent.

As you are putting together the tent, prepare the room in the event you need to use it. This calls for you to clean it, decorate it, and do anything else necessary to make the room ready for guests should you need to use it.

Make early reservations

From the event venue to the tent and tent accessories, you need to make the reservations as early as possible.

Many people try to make the reservations a week or less for the big event, but you shouldn’t do this as it’s a recipe for disaster. This is because when you make the reservations this late, you often make haste decisions that are often wrong.

For example, when you are in a hurry, you hire the wrong tent and accessories. You book an extremely large or small wedding site in some cases, which brings about plenty of inconveniences.

To avoid this, start the process as early as possible. Experts recommend you start scouting for a wedding venue and wedding supplies at least three months before the big day.

This way you have enough time to visit as many wedding venues as possible and compare them. You also have time to visit the rental companies and see what they offer.

Rent the right tent

When you visit the wedding tent rentals Rockland NY, don’t hire just any tent—hire the right tent. The ideal tent is one made from suitable materials. As a rule of thumb, rent a tent made from a waterproof material to prevent rain from coming in.

The tent should also be of the correct size. A too big tent will be a waste of money as you spend money on a unit you don’t need. On the other hand, a tiny tent will be an inconvenience as the guests won’t fit.

You should take time to know the number of guests to expect in the event, and this way, you will rent the right-sized unit.

If you aren’t sure of the right size of tent to get, get the input of a professional.

Are you not sure about the correct number of people attending the event and are worried that your tent might be too big for your party size? Rent a few warm lighting features to make the tent appear cozy and intimate.

What Are The Major Considerations For Events Held Outdoors?

in Tent Rentals  by November 4, 2021 0 comments

If this is the first time you are having an outdoor event, you must be wondering, what are the major considerations for events held outdoors, right? Well, there are many of them to consider, including:

Shade

Even if you are having your event in summer in perfect weather, you still need to protect the guests from the sun. If having it in winter, you need to protect your guests from the rainfall and strong winds.

To do this, you need to rent a tent from your local party tent rentals where your guests will sit. The type and size of tent you rent depends on the theme of the event and the number of guests you expect in the event.

If having the event in winter, remember to rent sidewalls you can easily put together should the weather worsen.

Seating

Unless you are having an extremely informal event, you need your guests to sit. This means you need to provide them with seats.

There are plenty of chairs you can go with, ranging from Chiavari chairs to sofas to benches. The units that you go with depend on the theme of your event.

If having a beach wedding, simple plastic or wooden chairs are enough, but you may need to rent sofas if having a high-end formal event.

The same thing applies to the tables.

Entertainment

There is no complete event without entertainment, is there? So you should factor in how you are going to entertain your guests. Will you play music from the speakers? Will you hire a DJ? A band? It all depends on your budget and preferences.

While at it, consider the dance floor. The guests need to dance, and they can’t do it on the bare ground, so you need to get them a dance floor. The type that you go for depends on your budget and theme. If you aren’t sure about the right one to get, get the input of a professional.

Food

When you are having certain events, such as weddings, you need to provide the guests with food. You can do it in two ways: prepare the food at the event site or buy already made food from the restaurant nearby.

Each option comes with its pros and cons. When you decide to prepare the food at the event site, hire a catering company to bring its cooking appliances to the event site. You may also have to hire an extra tent to house the catering equipment.

As you can guess, this raises plenty of logistic issues. The good side is that the guests are served fresh and hot food. You can also change the menu or even request special foods more conveniently.

Buying food from the outside is an entire ball game. While you have little logistics to worry about, your guests are often served cold food. This is because the ready food has to be transported from a distance.

You also can’t conveniently request special meals as the food isn’t prepared at the site.

To increase the chances of keeping the food fresh and hot, order the food from the restaurants close to your event venue.

Drinks

After the guests have eaten, most will want a drink. You also need drinks if you are having an after-party.

The drinks you serve depend on your budget and the type of guests you will be having over. If you will have your close family members, you can stay away from alcohol and provide juice and water, but if you are having your friends, there is no harm in serving alcohol.

If having a formal event, you may have to set up a temporary bar complete with a waiting person.

There you have it

These are the things you should consider when having an outdoor event. To have an easy time, work with professionals experienced in handling outdoor events.

When renting the different party supplies from the different event rentals Rockland NY, don’t hire them from just any company—take your time and ensure that the company stocks high-quality items.

To save as much money as possible, rent most, if not all the supplies from one company. This way, you can negotiate the price, so you get the best deal.

Do Party Tents Keep You Warm?

in Tent Rentals  by August 29, 2021 0 comments

Party tents are made from canvas, so when you are having your event in winter, you must be wondering, do party tents keep you warm? Yes, party tents will keep you warm, but you have to rent them with other tent accessories from party tent rentals. These accessories include:

Solid sidewalls

These are inexpensive but highly effective ways to wrap your tent and add sides, so your guests are warm and comfortable. Solid sidewalls are often used to compliment sidewalls with windows, and they come in 20’ and 40’ sections and often clip to a rope located around the tent’s perimeter.

Window sidewalls

These are the most popular type of sidewalls. In fact, when people talk about sidewalls, these are the ones they refer to. The beauty with them is they not only block the outdoor weather from coming into the tent, but also allow light to come in, allowing as much light into the tent as possible.

Like the solid sidewalls, window sidewalls come in 20’ and 40’ sections and clip to a rope located around the tent’s perimeter.

Tent heater

From their name, these are heaters that are specially designed to heat a tent. The heaters use a 100# propane tank and a fan that forces hot air into the tent.

The heater requires a standard electrical outlet to power the fan so ensure that you have a power outlet when renting it.

Most tent heaters come with an 80K to 170K BTU and a 1-100lbs propane tank.

Tent heater duct

The heater duct is added to the tent heater, and its work is to allow for space between the tent heater unit and the tent.

Some municipality codes require them while others don’t make them a requirement, so if you are strapped for cash, first check whether they are a requirement in your area and rent if you have to.

Tent subfloor

If it’s too cold, you can rent a tent subfloor that provides a barrier between the cold ground and your guests. As you can guess, this prevents the cold air from getting into the guests, so the guest’s feet remain warm.

Tent heat diffuser

From its name, this is meant to disperse heat to the rest of the tent.  You can attach the diffuser directly to the heater or the ductwork. If this is the first time you are renting and using the diffuser, ensure that you have it connected by an experienced professional that knows what they are doing.

What you shouldn’t use to heat the tent

While there are plenty of ways you can heat a tent, you should avoid using stand-up, radiant propane heaters, or bar heaters as they aren’t designed to be used indoors. In fact, when you use them to heat your tent, you will be making the guests uncomfortable, as they will be smelling it in the tent.

Thinking about heating a tent? Pay attention to these tips

When you are heating a tent, besides thinking about the tent accessories, you need to pay attention to plenty of other tips. They include:

Ensure there is enough lighting: When you are adding solid sidewalls, ensure there is enough lighting so that the tent is bright enough.

Ensure there is access to electricity: The lights and heaters require electricity to function, so ensure that there are electricity and extension cords in the area you have your event. To avoid last-minute surprises, ensure that you survey the area beforehand and confirm that the area has electricity.

Be strategic in organizing the tent: As you are arranging the tent, think about the tent heaters and other units. As a rule of thumb, locate the heater at an area where the heat flows evenly, the appliance has access to the electrical outlets, among many other things.

If you aren’t sure about how you go about organizing the tent, ask the technicians working in the event tent rentals Rockland NY to help you out. Even if they charge you a fee, it will be worth it as they will eliminate plenty of stress from your side.

Tricks to Keep Your Guests Warm At Your Winter Wedding

in Tent Rentals  by May 20, 2021 0 comments

Most people prefer having their winter weddings indoors but if you have always dreamt of having an outdoor wedding, let nothing prevent you from realizing your dreams.

The major issue with winter weddings is cold, but this shouldn’t hinder you as there are plenty of ways you can keep your guests warm and have the wedding of your dreams. To help you out, here are tricks to keep your guests warm at your winter wedding:

Rent a fully enclosed tent

The aim is to keep as much cold outside as possible. Unlike in summer, when you should rent an open-sided tent from party tent rentals that allow the guests to enjoy the outdoor environment, you should go for a fully enclosed tent when you have an outdoor wedding in winter.

For best results, ensure the tent has a good quality fabric from both sides that will keep the guests warm and comfortable.

Set up warming stations

If it’s too cold outside, set up warming stations at strategic areas of the tent. Place warm water at strategic areas for the guests to dip their icy fingers, and they will be happy and talk about your wedding for a long time.

Offer blankets to the guests

If you have a large budget, you can buy blankets in bulk and offer them to your guests as they arrive for your big day. Of course, to maintain the wedding theme, buy matching blankets.

If you don’t have the budget for the blankets, ask the guests to come with blankets of a certain color.

Offer warm drinks

Nothing will go a long way towards keeping the guest’s bellies and arms warm as hot drinks. As the guests arrive or as soon as the event is over, offer them a cup of hot coffee or a glass of hot chocolate, and they will be glad they showed up.

An easy way to offer the drinks is to set up a coffee or a hot cocoa station for the guests to help themselves as they want.

Turn on the heat lamps.

As you are renting the tents and other party supplies, rent the heat lamps that will keep the guests warm and cozy throughout the event. Heat lamps come in all shapes and sizes, and it’s up to you to choose the ideal ones depending on your wedding theme and the number of expected guests.

If you aren’t sure about the number of heat lamps you should rent, get professional advice.

Provide wraps for the ladies

It’s common for ladies to attend weddings in short dresses that leave them exposed to cold. To help the ladies cover-up and feel cozy, provide them with wraps that they can use to cover themselves. For even a better experience, get quality wraps that the guests can use later on.

Have candles as part of your centerpiece design

Besides the candle decorating your event, it also warms up the area with the flickering lights. As you are positioning the candles, ensure they are in a safe place where they can’t start a fire. It also doesn’t hurt having the candles scented, so they give your tent a sweet aroma, making your guests even more comfortable.

Have a S’mores station

A s’mores station keeps the guests warm and gives them an unforgettable memory. You should set up a propane-controlled or wood-burning fire and set it up at a strategic area where the guests can stand and get the vital reprieve from the cold.

Like with the candles, ensure the s’mores stations are in a safe area where they can’t start a fire. They should also be a distance from the tent, so they set the tent on fire.

Have a dance floor

Get your guests dancing and fight the cold. All you need is to rent a dance floor from your local event rentals Rockland NY and place it at a strategic area in the tent for the guests to dance the chills out. As you are renting the dance floor, pay attention to the number of guests and ensure that it’s large enough for at least half of the guests to be dancing at any given time.

How Do You Secure A Party Tent?

in Tent Rentals  by April 19, 2021 0 comments

Renting the right size of party tent from party tent rentals isn’t enough—you have to secure it to the ground to prevent it from being blown by the wind. How do you secure a party tent? Here is how to do it:

How to secure a party tent on grass

If you will be having your event in the yard, you will be securing your tent on the grass. The best way to do it is to use stakes. Position the stakes 5-feet from each leg of the tent then drive them vertically into the ground until only 5” to 6” of the stake remains above the ground.

As you are inserting the stakes, take caution you don’t insert them at an angle as this will compromise the stability of the tent increasing the chances of it being blown when strong winds come.

Once the stakes are in place, attach guy ropes or ratchet straps between each leg and stake. To have an easy time, work from the corners of the tent and work your way inwards.

Are there any slacklines that remain after securing the tent? Secure them into place. For the ratchet straps, secure them on the ratchet buckle. For guy ropes, secure them at the stake.

How to secure a tent on concrete or stone surfaces

An ideal way to secure the tent is to drill holes in the concrete or stone surfaces but this will damage the surfaces. If you are renting the party venue, this isn’t an option as you will be penalized for it. Instead of drilling holes in the concrete, use tent weights to secure the tent instead.

The beauty is there are many types of tent weights in the market you can go for. The most common ones being:

Cider blocks

A standard Cider block weighs 28 pounds and you can use it to secure your party tent. Tie the cinder block to the leg of the tent using a bungee cord or rope.

While cinder blocks are an excellent and convenient way to hold down your tent, they can be a tripping hazard especially if there will be kids in the event. So use them with caution.

If there will only be adults in the party, you can go ahead and use the blocks but cover them with sheets or old towels so people don’t scrape themselves when they bump into them.

Exercise weights

Do you have access to exercise weights? You can use them to weigh down the party tent. All you need to do is to stack a few weights by the tent leg then thread a rope through the holes. Tie a knot around the weighs then another knot at the top of the tent frame.

Sand buckets

Although, they aren’t the most attractive units you can use to secure the tent, they get the work done when you need them. Begin with finding buckets that are large enough to carry enough weight to keep your tent secure. For convenience, use buckets with handles as you will easily tie a rope on them to secure the tent.

Once you have the buckets, fill them with sand or any other material and tie each bucket to each tent leg.

How to secure a tent on asphalt

You can secure a tent on asphalt in two ways: driving the stakes into the asphalt surface and securing the tent using concrete weights.

Driving stakes into the surface is easy, fast, economical, and strongly holds the tent in place. Drill holes into the surface then fill them with crushed stone. After this, patch the surface with actual asphalt. Even after removing the tent once the event is over, you can’t notice the holes on the asphalt.

If there are underground utilities such as water pipes and power lines, you shouldn’t risk drilling the holes. Instead, hold the tent in place using weights. For the tent to be secure, you have to use the right amount of weight or the tent will be blown in the event of strong winds.

If you aren’t sure of the right weights to use, get the input of a professional working in the event tent rentals Rockland NY.

What Size Tent Do I Need For 50 Guests?

in Tent Rentals  by March 8, 2021 0 comments

Are you expecting 50 guests in your event and wondering what size tent do I need for 50 guests? You need a 20’ X 20’ or 20’ X 30’ frame tent.

Tent size varies with the seating arrangement.

When many inexperienced people are looking for party tent rentals, they believe that the only thing they need to pay attention to is the number of guests they expect at their event. While the number is important, so is the seating arrangement.

Let us look at the different seating arrangements and see how they affect the size of tent to rent:

Theatre-style seating

Theater-style seating is just as it sounds. You arrange the seats in rows, all of them facing the same direction, towards the stage, ceremony arch, or any other focal point.

If you have a wedding, you can break the rows into two parts to form an isle or keep them together when having an outdoor conference or any other event.

Since this seating arrangement makes it possible for the seats to stay close together and doesn’t require a larger space for tables, you can have many people sitting in the tent. In most cases, due to the seating arrangement, the theater seating style can accommodate double the number of guests as a sit-down arrangement.

When having a theater-style seating style, you need a 20’ X 20’ frame tent for your 50 guests.

Banquet seating

Are you putting together a medieval-themed party, lavish event, or intimate wedding? The banquet-style seating is perfect for you. The seating arrangement features long guest tables.

To complete the look, include a buffet eating arrangement.

Since the straight tables take up less space while giving the guests enough room, you only need 10 sq. ft per person. This means when you are expecting 50 guests, you need a 20’ X 30’ frame tent.

Cocktail setup

A cocktail setup includes tall tables for guests to rest and converse at, and the tables are often set to allow standing-room only, with a few chairs scattered around.

Many people include this setup as part of the main event, but some people host entirely cocktail-style events. Here, appetizers are served instead of a full meal or buffet.

When having this type of event, you should pay attention to the tables the guests will eat and drink at. Even with the tables in place, each guest will need about 8 sq. ft, so you can accommodate a large group of people without requiring a large tent.

For 50 guests, you need a 20’ X 20’ frame tent.

Sit down dinner

Sit-down dinners are a popular choice for company parties and picnics, weddings, and corporate events with catered food. In sit-down dinner events, you have round tables for the guests, and this allows the caterers to set up the tables with meals to pass around or bring pre-plated meals for the guests.

Due to the large space taken by the round tables, this seating arrangement takes up most of the space where every guest needs about 12 sq. ft to be comfortable. Due to this, when expecting 50 guests, you will need a 20’ X 30’ frame tent.

Other factors to consider when renting a tent

Other than the number of guests attending the event and the seating arrangement, there are plenty of other factors you need to consider when renting an event tent. These factors include:

Surface to place the tents: What kind of surface will you be placing the tents? Is the surface grass, concrete, wood, or asphalt? This will determine how you will install the tent and the tools you will need.

Time of the day: When are you having the event? At night or during the day? If having the event at night, you will need lighting and probably heaters to keep the guests warm and cozy.

Accessory tents: Will you need a beverage service station, caterer’s prep station, or a tent to feature focal points such as wedding cake or sculpture? If you need it, remember to also rent it from the event tent rentals Rockland NY.

To get a good deal, rent the tent from the same company you rented the main tent.

Can You Heat A Party Tent In Winter?

in Tent Rentals  by January 31, 2021 0 comments

Although most people opt to stay indoors during winter, if you had scheduled an event in winter, you shouldn’t put it off until summer or spring—you should go ahead and have it. The only thing you need to pay attention to is keeping your guests warm and comfortable.

Can you heat a party tent in winter? Yes, you can definitely do it.  For a great experience, don’t wait until the last minute to rush to the rental stores and rent the heating appliances—you should be thinking about how to heat your tent from the time you are renting the tent from party tent rentals.

When heating your tent, you need to remember several things that include:

It’s all about the size of the tent.

The tent’s size should guide you on the size and number of heating appliances you should get.

When you are in the rental stores, ask the representatives about the heating appliance output. Most appliances have an output of between 20,000 BTU and 12000 BTU.

If this is your first time renting the tent and heating appliances, ask the representatives about the right size and number of heaters you need.

In most cases, if your tent is 30 x 40 feet, one heater is enough to give you the warmth you need. A 40 x 60 tent will require two heaters and so on.

As you are placing the heating appliances, ensure you leave one side of the tent open, so there is enough air getting in. You also should ensure there are enough vents in the tents to prevent the hot air from getting out.

You have plenty of heating appliance options.

When many people think about heating their homes, they only think about electric heaters. This is limiting as there are plenty of heating options you can go with. These options include:

Natural gas mushroom heaters

The heaters use infrared heating mechanisms that ensure your tent is safe, as you don’t have to worry about accidental fires. Since they are small, you can place them almost anywhere without messing with the tent’s appeal.

The heaters are also known to provide even heat distribution, so you don’t have to place many of them in the tent.

To get the most from them, strategically place them in your tent, so the heat reaches every guest.

Portable propane mushroom heaters

Since they are portable, you can conveniently use them in any location. When the area away from the heater gets cold, you need to move them to that area.

Like natural gas heaters, they are safe to use as they don’t have an open flame. While this is the case, you should place them in an area with good air circulation to prevent people from inhaling the harmful gas.

When placing them in the tent, be aware of their capabilities, so you place them in strategic areas, so you don’t have warm and cold areas.

Electric mounted heaters

Electric heaters are known for their aesthetic and small look. They are also usually cheaper to rent, so perfect for you if operating on a budget.

Since they are mounted, you don’t have to worry about tipping and breaking them. To ensure the heaters don’t fall, mount them firmly half a foot from the tent roof.

When installing them, you should note that the emitted heat spreads sideways, unlike the other heaters where the heat spreads upward.

Patio heater

A patio heater provides a 10’ to 12’ warmth circle, so as you are installing them, pay attention to this, so you place it in a way that ensures no guest is out of the circle.

The heater uses propane, so when you are placing it in the tent, you will need enough clearance to ensure adequate air circulation.

Set up the tent for success

Before you place the heaters, ensure the tent is properly sealed to keep the cold out and ensure the heaters don’t overwork. It’s wise to have sidewalls in place to keep the gusts out.

When it comes to the entrance, give the guests a stylish entrance. This calls for you to rent from event party rentals Rockland NY, with tents that allow you to create hallways. The hall connects the outdoor spaces with the indoor spaces, which gives the guests time to warm up before they reach the official space. The hallway also keeps the tent warm for the entire event duration.

Tips To Renting Wedding Tents From wedding Tent Rentals

in Tent Rentals  by January 4, 2021 0 comments

An outdoor wedding comes with plenty of benefits. You give your guests a chance to enjoy your big day in the open under the beautiful sky, you spend less decorating as nature has already done most of the work, among many other benefits.

While this is the case, for you and your guests to enjoy your big day you should protect yourselves from the adverse weather.

How do you do this?

You need to rent a tent from wedding tent rentals. If this is your first time, renting the tent can seem such a daunting task, but it isn’t the case. To help you out, here are tips on how to rent a wedding tent:

Understand the size of the wedding tent you need

If you visit rental companies, you find that they place their charges depending on the tent sizes. So to rent the right tent you need to know the number of guests that will be attending.

Besides the number of guests, also think about the type of event you will be having. Will it be a cocktail, buffet, sit down, punch and pie, or any other? This will guide you on the right size of tent you should go for.

Determine the type of tent you want

If this is your first time renting the tents, you might be aware that there are many types of tents you can rent. The most popular ones are pole and frame tents.

The type you choose depends on your budget, aesthetics, and logistics. If you aren’t sure about the type of tent you should get, explain the look you want to the professionals working in the rental companies and they will point you in the right direction.

A good rule of thumb is to choose the squarest tent your site can allow. The square tent will have a taller ceiling which not only looks better, it also keeps the tent cooler.

Think about tent extras

To have a successful wedding you only need to rent a tent and you are good to go, right? Wrong! Other than the wedding tent, there are plenty of other things you need to complete the look. These things include:

Wall

Even if you are having your wedding in the summer, things can quickly get out of control, making your wedding memorable for all the wrong reasons.

To avoid this, get the walls in the event it rains later in the day or there is excessive wind.

You might argue you will be wasting money hiring the walls that you won’t use if there isn’t inclement weather, but isn’t it better to be safe than sorry?

Liner

The liner is the silky-looking fabric you see in magazines or movies. You don’t always need it unless you are having a wedding with a highly posh theme. If you feel your wedding is incomplete without the liner, you should know it doesn’t come cheap.

You will even pay more if you want a colored liner.

If having a casual wedding and you are simply looking to decorate the insides of the tent, do it using lights. They are cheaper and they will give you almost similar results.

Flooring

Many people opt for plain ground, and while it’s cheaper and uncomplicated, it comes with a few drawbacks. If it rains heavily in the days leading up to the wedding, the ground gets soggy, making the tent uncomfortable to stay in.

The soggy ground can also make it hard for the guests to walk on in heels.

If there is no rain and you aren’t following a strict theme, you can do away with the flooring, but if it’s rainy or you are having the tent in a sloppy area, you need to think about flooring.

Speak to the representatives in your rental company and recommend the best floor for your tent. Word of caution though, flooring can be expensive, especially if installing it on a large area so tread carefully.

Catering tent

A wedding is incomplete without food, and if you have hired a caterer, they will need a catering tent. This is a small tent where you prepare food and place plates and other dirty dishes. We can say it’s a little kitchen.

When renting the small tent from the party tent rentals Rockland NY ensure it’s large enough for the food you will be preparing. The tent should also match the theme of the large tent for a uniform look.

Wedding Tent Rentals: How Do I Keep My Wedding Tent Cool?

in Tent Rentals  by September 24, 2020 0 comments

An outdoor event gives the guests a large space to enjoy the day. At the same time, it provides the guests with beautiful unobstructed scenery. Even if you are having the event outdoors, you need to ensure the guests are as comfortable as possible, so there should be no sweating. How do I keep my wedding tent cool? You wonder.

There are plenty of ways you can cool your tents from wedding tent rentals. Here are some of these ways:

Use shade to your advantage.

You shouldn’t pitch a tent under a tree due to the risk of branches and limbs falling on your tent, but you can take advantage of shades brought about by nearby trees, buildings, and other features. Work with experts that will guide you on using the shade to your advantage at different times of the day.

Invest in cooling appliances

If the shade doesn’t provide you with the coolness you are looking for, there are plenty of cooling appliances you can use. Thankfully, you don’t need to buy them—you can rent them together with the tent. Some of these appliances include:

Cool boxes: These are boxes you keep in the corner of the tent to keep it cool. The boxes evaporate water that you send across the tent with a fan. When properly used, the boxes have been shown to reduce the temperature of the entire tent by about 10 degrees.

Fans: In most events, having a fan strategically placed is enough to keep your guests comfortable. Do you have a pole tent? You can hang fans on the poles to distribute cooled air around the tent. If you have many guests or the tent is too big, stand up the fans and position them at the corners of the tent.

Air conditioner: if you have a hunch, it’s going to be too hot or humid on the day of the event, get an air conditioning system. Air conditioners are usually more powerful than fans and cool boxes so ideal for those super hot days.

Different air conditioners have different capabilities, so you should be cautious and ensure you rent an air conditioner of the right size for your tent.

Take off the side walls.

Although, they look great on tents, sidewalls block airflow making your guests uncomfortable. To increase airflow in the tent, remove the sidewalls. Allowing a breeze in the tent keeps the tent cool and, at the same time, allows the guests to enjoy nature to the fullest.

Some people will advise you to forfeit renting the sidewalls to save on some money, but don’t do this. Remember, even if it might be sunny and hot, things can quickly take a turn for the worse. For example, it might get windy. How will you protect your guests if you didn’t rent the sidewalls?

Always hire them even if you don’t find their use. You never know when the weather will worsen.

Add water elements

Most cooling appliances will get the work done but if you want to add a bit of flair to the party, consider adding a water element. The element comes in handy if you are going to have kids at the party. Some of the elements you can install include:

Sprinklers: By positioning a few sprinklers around the tent, you have misting water that not only keeps everyone cool but also gives the kids a chance to run outside and burn off some extra energy. You should be strategic in how you place the sprinklers. As a rule of thumb, don’t place them too close to the tent as the guests will get splashed.

Water inflatables: You can also add water inflatables to complete the party experience. There are plenty of these inflatables you can go for. Talk to your party rentals Rockland NY representatives, and they will guide you on the right appliances that will match your event.

Hire a tent with blockout features

When renting a tent, don’t hire any. To have an easy time keeping the guests comfortable, hire a tent with a blockout fabric. This is a special material that blocks out the sun, reducing the amount of heat getting into the tent. While the tent might be a little expensive than the others, it will be totally worth it.

Party Tent Rentals: 7 Splendid Tent Decoration Ideas for Parties

in Tent Rentals  by August 24, 2020 0 comments

Regardless of the event, you are having, a tent makes an excellent and fast way to add shelter to your venue as all you need is to rent it from your local party tent rentals and place it at your party site. Unfortunately, most tents are bland and drab, which can give your party a dull look.

Would you love to add flair to your event? There are plenty of ways you can do it, one of the best ways being to decorate the party tent. To help you out, here are 7 tent decoration ideas for parties.

Add lights

When you add lights to your tent, you give the tent an ethereal glow that is attractive and inviting. Popular choices you can go with are fairy lights and string lights. Having a party with a high-end theme? You should hang lanterns or globes, net lights, a crystal chandelier, or even clusters of Edison bulbs.

It’s good to think about how you are going to decorate the tents from the beginning so you can rent the tent decorations together with the tents. This way, you not only rent matching accessories, you also get a better deal from the rental company.

Go for tents of different colors.

While they might bring uniformity, tents of the same color aren’t exciting to look at. To add a decorative touch to your party setting, consider installing multi-colored tents. If the rental company doesn’t have tents of different colors, rent other accessories that make the tents more attractive.

For example, accessorize a white or neutral tent with a bold pop of buntings and colorful swags. You can also rent a tent with coordinating or contrasting colors that give your event a fun feel.

Try tents made from different fabrics.

The aim is to give your event an exciting look, and an excellent way is to rent tents made from different fabrics. For example, go for a tent made from both sheer fabrics and tough leather. In addition to such a tent giving your event an exciting look, it also adds a luxurious feel to the event, controls light, and ensures there is enough air in the event.

You should note tents made from different fabrics cost more than the regular ones so you should brace yourself to pay a higher fee for them.

Use balloons

Regardless of the type of event, you are having, you can creatively use balloons to add flair to your tent. You can float balloons to the top of the tent to hide structural beams and add color to the tent. You can also wrap the balloons around pillars or tie them to the corners or bend them into arches to provide color.

For a great look, use an experienced professional to help you choose the right balloons and tie them professionally.

Be strategic in your tent arrangement.

Did you know how you arrange the tent has a significant influence on its appearance? To give your event a luxurious look, install a tent with extra ripples, folds, and swags. If you want more flair, have folds in different colors.

Leave the tent open

Having a garden party and the weather is perfect? Why not leave the party tent open so the natural vistas can be part of the scenery? The open tent also makes it possible for guests to come in and leave the tent without causing a lot of distraction.

Even if you are planning to have an open tent, remember to rent the tent together with the side panels. Remember, the weather can easily get out of control, and to keep the guests comfortable, you have to put the panels in place.

Use of screens

If the tent is decent enough and you don’t want to work on it anymore, you can install screens in strategic areas of the tent, and they will serve as great distractions so the guests won’t have time to see the faulty areas of the tents. You can show a photo slideshow or moving light show that will instantly add decoration to the tent.

Other options are projecting informational presentations directly onto the tent.

You can rent the screens together with the tents from the party rentals Rockland NY or borrow them from friends to save money.