party tent rentals

What Size Tent Do I Need For 50 Guests?

in Tent Rentals  by March 8, 2021 0 comments

Are you expecting 50 guests in your event and wondering what size tent do I need for 50 guests? You need a 20’ X 20’ or 20’ X 30’ frame tent.

Tent size varies with the seating arrangement.

When many inexperienced people are looking for party tent rentals, they believe that the only thing they need to pay attention to is the number of guests they expect at their event. While the number is important, so is the seating arrangement.

Let us look at the different seating arrangements and see how they affect the size of tent to rent:

Theatre-style seating

Theater-style seating is just as it sounds. You arrange the seats in rows, all of them facing the same direction, towards the stage, ceremony arch, or any other focal point.

If you have a wedding, you can break the rows into two parts to form an isle or keep them together when having an outdoor conference or any other event.

Since this seating arrangement makes it possible for the seats to stay close together and doesn’t require a larger space for tables, you can have many people sitting in the tent. In most cases, due to the seating arrangement, the theater seating style can accommodate double the number of guests as a sit-down arrangement.

When having a theater-style seating style, you need a 20’ X 20’ frame tent for your 50 guests.

Banquet seating

Are you putting together a medieval-themed party, lavish event, or intimate wedding? The banquet-style seating is perfect for you. The seating arrangement features long guest tables.

To complete the look, include a buffet eating arrangement.

Since the straight tables take up less space while giving the guests enough room, you only need 10 sq. ft per person. This means when you are expecting 50 guests, you need a 20’ X 30’ frame tent.

Cocktail setup

A cocktail setup includes tall tables for guests to rest and converse at, and the tables are often set to allow standing-room only, with a few chairs scattered around.

Many people include this setup as part of the main event, but some people host entirely cocktail-style events. Here, appetizers are served instead of a full meal or buffet.

When having this type of event, you should pay attention to the tables the guests will eat and drink at. Even with the tables in place, each guest will need about 8 sq. ft, so you can accommodate a large group of people without requiring a large tent.

For 50 guests, you need a 20’ X 20’ frame tent.

Sit down dinner

Sit-down dinners are a popular choice for company parties and picnics, weddings, and corporate events with catered food. In sit-down dinner events, you have round tables for the guests, and this allows the caterers to set up the tables with meals to pass around or bring pre-plated meals for the guests.

Due to the large space taken by the round tables, this seating arrangement takes up most of the space where every guest needs about 12 sq. ft to be comfortable. Due to this, when expecting 50 guests, you will need a 20’ X 30’ frame tent.

Other factors to consider when renting a tent

Other than the number of guests attending the event and the seating arrangement, there are plenty of other factors you need to consider when renting an event tent. These factors include:

Surface to place the tents: What kind of surface will you be placing the tents? Is the surface grass, concrete, wood, or asphalt? This will determine how you will install the tent and the tools you will need.

Time of the day: When are you having the event? At night or during the day? If having the event at night, you will need lighting and probably heaters to keep the guests warm and cozy.

Accessory tents: Will you need a beverage service station, caterer’s prep station, or a tent to feature focal points such as wedding cake or sculpture? If you need it, remember to also rent it from the event tent rentals Rockland NY.

To get a good deal, rent the tent from the same company you rented the main tent.

Can You Heat A Party Tent In Winter?

in Tent Rentals  by January 31, 2021 0 comments

Although most people opt to stay indoors during winter, if you had scheduled an event in winter, you shouldn’t put it off until summer or spring—you should go ahead and have it. The only thing you need to pay attention to is keeping your guests warm and comfortable.

Can you heat a party tent in winter? Yes, you can definitely do it.  For a great experience, don’t wait until the last minute to rush to the rental stores and rent the heating appliances—you should be thinking about how to heat your tent from the time you are renting the tent from party tent rentals.

When heating your tent, you need to remember several things that include:

It’s all about the size of the tent.

The tent’s size should guide you on the size and number of heating appliances you should get.

When you are in the rental stores, ask the representatives about the heating appliance output. Most appliances have an output of between 20,000 BTU and 12000 BTU.

If this is your first time renting the tent and heating appliances, ask the representatives about the right size and number of heaters you need.

In most cases, if your tent is 30 x 40 feet, one heater is enough to give you the warmth you need. A 40 x 60 tent will require two heaters and so on.

As you are placing the heating appliances, ensure you leave one side of the tent open, so there is enough air getting in. You also should ensure there are enough vents in the tents to prevent the hot air from getting out.

You have plenty of heating appliance options.

When many people think about heating their homes, they only think about electric heaters. This is limiting as there are plenty of heating options you can go with. These options include:

Natural gas mushroom heaters

The heaters use infrared heating mechanisms that ensure your tent is safe, as you don’t have to worry about accidental fires. Since they are small, you can place them almost anywhere without messing with the tent’s appeal.

The heaters are also known to provide even heat distribution, so you don’t have to place many of them in the tent.

To get the most from them, strategically place them in your tent, so the heat reaches every guest.

Portable propane mushroom heaters

Since they are portable, you can conveniently use them in any location. When the area away from the heater gets cold, you need to move them to that area.

Like natural gas heaters, they are safe to use as they don’t have an open flame. While this is the case, you should place them in an area with good air circulation to prevent people from inhaling the harmful gas.

When placing them in the tent, be aware of their capabilities, so you place them in strategic areas, so you don’t have warm and cold areas.

Electric mounted heaters

Electric heaters are known for their aesthetic and small look. They are also usually cheaper to rent, so perfect for you if operating on a budget.

Since they are mounted, you don’t have to worry about tipping and breaking them. To ensure the heaters don’t fall, mount them firmly half a foot from the tent roof.

When installing them, you should note that the emitted heat spreads sideways, unlike the other heaters where the heat spreads upward.

Patio heater

A patio heater provides a 10’ to 12’ warmth circle, so as you are installing them, pay attention to this, so you place it in a way that ensures no guest is out of the circle.

The heater uses propane, so when you are placing it in the tent, you will need enough clearance to ensure adequate air circulation.

Set up the tent for success

Before you place the heaters, ensure the tent is properly sealed to keep the cold out and ensure the heaters don’t overwork. It’s wise to have sidewalls in place to keep the gusts out.

When it comes to the entrance, give the guests a stylish entrance. This calls for you to rent from event party rentals Rockland NY, with tents that allow you to create hallways. The hall connects the outdoor spaces with the indoor spaces, which gives the guests time to warm up before they reach the official space. The hallway also keeps the tent warm for the entire event duration.

Tips To Renting Wedding Tents From wedding Tent Rentals

in Tent Rentals  by January 4, 2021 0 comments

An outdoor wedding comes with plenty of benefits. You give your guests a chance to enjoy your big day in the open under the beautiful sky, you spend less decorating as nature has already done most of the work, among many other benefits.

While this is the case, for you and your guests to enjoy your big day you should protect yourselves from the adverse weather.

How do you do this?

You need to rent a tent from wedding tent rentals. If this is your first time, renting the tent can seem such a daunting task, but it isn’t the case. To help you out, here are tips on how to rent a wedding tent:

Understand the size of the wedding tent you need

If you visit rental companies, you find that they place their charges depending on the tent sizes. So to rent the right tent you need to know the number of guests that will be attending.

Besides the number of guests, also think about the type of event you will be having. Will it be a cocktail, buffet, sit down, punch and pie, or any other? This will guide you on the right size of tent you should go for.

Determine the type of tent you want

If this is your first time renting the tents, you might be aware that there are many types of tents you can rent. The most popular ones are pole and frame tents.

The type you choose depends on your budget, aesthetics, and logistics. If you aren’t sure about the type of tent you should get, explain the look you want to the professionals working in the rental companies and they will point you in the right direction.

A good rule of thumb is to choose the squarest tent your site can allow. The square tent will have a taller ceiling which not only looks better, it also keeps the tent cooler.

Think about tent extras

To have a successful wedding you only need to rent a tent and you are good to go, right? Wrong! Other than the wedding tent, there are plenty of other things you need to complete the look. These things include:

Wall

Even if you are having your wedding in the summer, things can quickly get out of control, making your wedding memorable for all the wrong reasons.

To avoid this, get the walls in the event it rains later in the day or there is excessive wind.

You might argue you will be wasting money hiring the walls that you won’t use if there isn’t inclement weather, but isn’t it better to be safe than sorry?

Liner

The liner is the silky-looking fabric you see in magazines or movies. You don’t always need it unless you are having a wedding with a highly posh theme. If you feel your wedding is incomplete without the liner, you should know it doesn’t come cheap.

You will even pay more if you want a colored liner.

If having a casual wedding and you are simply looking to decorate the insides of the tent, do it using lights. They are cheaper and they will give you almost similar results.

Flooring

Many people opt for plain ground, and while it’s cheaper and uncomplicated, it comes with a few drawbacks. If it rains heavily in the days leading up to the wedding, the ground gets soggy, making the tent uncomfortable to stay in.

The soggy ground can also make it hard for the guests to walk on in heels.

If there is no rain and you aren’t following a strict theme, you can do away with the flooring, but if it’s rainy or you are having the tent in a sloppy area, you need to think about flooring.

Speak to the representatives in your rental company and recommend the best floor for your tent. Word of caution though, flooring can be expensive, especially if installing it on a large area so tread carefully.

Catering tent

A wedding is incomplete without food, and if you have hired a caterer, they will need a catering tent. This is a small tent where you prepare food and place plates and other dirty dishes. We can say it’s a little kitchen.

When renting the small tent from the party tent rentals Rockland NY ensure it’s large enough for the food you will be preparing. The tent should also match the theme of the large tent for a uniform look.

Wedding Tent Rentals: How Do I Keep My Wedding Tent Cool?

in Tent Rentals  by September 24, 2020 0 comments

An outdoor event gives the guests a large space to enjoy the day. At the same time, it provides the guests with beautiful unobstructed scenery. Even if you are having the event outdoors, you need to ensure the guests are as comfortable as possible, so there should be no sweating. How do I keep my wedding tent cool? You wonder.

There are plenty of ways you can cool your tents from wedding tent rentals. Here are some of these ways:

Use shade to your advantage.

You shouldn’t pitch a tent under a tree due to the risk of branches and limbs falling on your tent, but you can take advantage of shades brought about by nearby trees, buildings, and other features. Work with experts that will guide you on using the shade to your advantage at different times of the day.

Invest in cooling appliances

If the shade doesn’t provide you with the coolness you are looking for, there are plenty of cooling appliances you can use. Thankfully, you don’t need to buy them—you can rent them together with the tent. Some of these appliances include:

Cool boxes: These are boxes you keep in the corner of the tent to keep it cool. The boxes evaporate water that you send across the tent with a fan. When properly used, the boxes have been shown to reduce the temperature of the entire tent by about 10 degrees.

Fans: In most events, having a fan strategically placed is enough to keep your guests comfortable. Do you have a pole tent? You can hang fans on the poles to distribute cooled air around the tent. If you have many guests or the tent is too big, stand up the fans and position them at the corners of the tent.

Air conditioner: if you have a hunch, it’s going to be too hot or humid on the day of the event, get an air conditioning system. Air conditioners are usually more powerful than fans and cool boxes so ideal for those super hot days.

Different air conditioners have different capabilities, so you should be cautious and ensure you rent an air conditioner of the right size for your tent.

Take off the side walls.

Although, they look great on tents, sidewalls block airflow making your guests uncomfortable. To increase airflow in the tent, remove the sidewalls. Allowing a breeze in the tent keeps the tent cool and, at the same time, allows the guests to enjoy nature to the fullest.

Some people will advise you to forfeit renting the sidewalls to save on some money, but don’t do this. Remember, even if it might be sunny and hot, things can quickly take a turn for the worse. For example, it might get windy. How will you protect your guests if you didn’t rent the sidewalls?

Always hire them even if you don’t find their use. You never know when the weather will worsen.

Add water elements

Most cooling appliances will get the work done but if you want to add a bit of flair to the party, consider adding a water element. The element comes in handy if you are going to have kids at the party. Some of the elements you can install include:

Sprinklers: By positioning a few sprinklers around the tent, you have misting water that not only keeps everyone cool but also gives the kids a chance to run outside and burn off some extra energy. You should be strategic in how you place the sprinklers. As a rule of thumb, don’t place them too close to the tent as the guests will get splashed.

Water inflatables: You can also add water inflatables to complete the party experience. There are plenty of these inflatables you can go for. Talk to your party rentals Rockland NY representatives, and they will guide you on the right appliances that will match your event.

Hire a tent with blockout features

When renting a tent, don’t hire any. To have an easy time keeping the guests comfortable, hire a tent with a blockout fabric. This is a special material that blocks out the sun, reducing the amount of heat getting into the tent. While the tent might be a little expensive than the others, it will be totally worth it.

Party Tent Rentals: 7 Splendid Tent Decoration Ideas for Parties

in Tent Rentals  by August 24, 2020 0 comments

Regardless of the event, you are having, a tent makes an excellent and fast way to add shelter to your venue as all you need is to rent it from your local party tent rentals and place it at your party site. Unfortunately, most tents are bland and drab, which can give your party a dull look.

Would you love to add flair to your event? There are plenty of ways you can do it, one of the best ways being to decorate the party tent. To help you out, here are 7 tent decoration ideas for parties.

Add lights

When you add lights to your tent, you give the tent an ethereal glow that is attractive and inviting. Popular choices you can go with are fairy lights and string lights. Having a party with a high-end theme? You should hang lanterns or globes, net lights, a crystal chandelier, or even clusters of Edison bulbs.

It’s good to think about how you are going to decorate the tents from the beginning so you can rent the tent decorations together with the tents. This way, you not only rent matching accessories, you also get a better deal from the rental company.

Go for tents of different colors.

While they might bring uniformity, tents of the same color aren’t exciting to look at. To add a decorative touch to your party setting, consider installing multi-colored tents. If the rental company doesn’t have tents of different colors, rent other accessories that make the tents more attractive.

For example, accessorize a white or neutral tent with a bold pop of buntings and colorful swags. You can also rent a tent with coordinating or contrasting colors that give your event a fun feel.

Try tents made from different fabrics.

The aim is to give your event an exciting look, and an excellent way is to rent tents made from different fabrics. For example, go for a tent made from both sheer fabrics and tough leather. In addition to such a tent giving your event an exciting look, it also adds a luxurious feel to the event, controls light, and ensures there is enough air in the event.

You should note tents made from different fabrics cost more than the regular ones so you should brace yourself to pay a higher fee for them.

Use balloons

Regardless of the type of event, you are having, you can creatively use balloons to add flair to your tent. You can float balloons to the top of the tent to hide structural beams and add color to the tent. You can also wrap the balloons around pillars or tie them to the corners or bend them into arches to provide color.

For a great look, use an experienced professional to help you choose the right balloons and tie them professionally.

Be strategic in your tent arrangement.

Did you know how you arrange the tent has a significant influence on its appearance? To give your event a luxurious look, install a tent with extra ripples, folds, and swags. If you want more flair, have folds in different colors.

Leave the tent open

Having a garden party and the weather is perfect? Why not leave the party tent open so the natural vistas can be part of the scenery? The open tent also makes it possible for guests to come in and leave the tent without causing a lot of distraction.

Even if you are planning to have an open tent, remember to rent the tent together with the side panels. Remember, the weather can easily get out of control, and to keep the guests comfortable, you have to put the panels in place.

Use of screens

If the tent is decent enough and you don’t want to work on it anymore, you can install screens in strategic areas of the tent, and they will serve as great distractions so the guests won’t have time to see the faulty areas of the tents. You can show a photo slideshow or moving light show that will instantly add decoration to the tent.

Other options are projecting informational presentations directly onto the tent.

You can rent the screens together with the tents from the party rentals Rockland NY or borrow them from friends to save money.

5 Things You Should Know When Working With Wedding Tent Rentals Companies

in Tent Rentals  by August 11, 2020 0 comments

If you have always dreamt about having an outdoor wedding, you can go ahead and tent your wedding by renting a tent from a wedding tent rentals company. For you to have an easy time, here are a few things you should know:

Lock the basics

There are three main types of wedding tents you can hire: frame tents, pole tents, and clearspan tents. Tension tents feature a sailcloth and center poles that hold up the roof. The tents rely on a stakes pattern and tie-downs to achieve stability. When you rent the tents from a reputable store, in most cases, the poles and fabric for sailcloth tents are elegant to look at, so you don’t need to make any changes to them.

From their name, frame tents have a frame that supports the roof, with an open space beneath the canopy. These tents are usually self-supporting, and you can weigh them down if the ground doesn’t allow for staking.

As you are renting, you should note that these tents require interior draping to conceal the internal framework, which increases the cost of the tent rental.

Ensure you have enough space

Tents require space, so before you head to the stores, ensure you have enough space. Most of the tents will require a clearance of between 5 and 10 feet around the perimeter to allow room for stakes and tie-downs.

When it comes to the right size of tent you should rent, the best way of going about it is to allow 20-25 square feet per person. If you aren’t planning to install a dance floor, allow a space of between 18 and 22 per person.

If you aren’t sure about the right size of tent you should go for, ask experts from tent rentals to visit your venue and help you in making the calculations.

Put all measures into consideration.

When a representative from the rental company visits your desired venue, he should not only measure the total available space and help you find the ideal tent size, the representative should also help you find the grade change, if the venue is sloped.

The professional should also note the type of surface the tent will be on and measure any connecting canopies you will need to install between the tent and the building.

The expert should also look for overhead obstructions such as power lines and tree branches. It’s the responsibility of the tent company to contact the public utility companies to mark the lines to avoid damaging them during tent installation.

Think about tent upgrades

In most cases, a plain tent will be unpleasant to look at. Thankfully, you can improve its look. One of the ways of going about it is to drape the tent. You can drape only the side poles or the entire ceiling. It’s up to you and the look you want to create.

You can also improve the look of the tent by installing a new floor. You have many flooring options to choose from, with the most common ones being: artificial turf, sisal carpet, and hardwood plank.

Worried about the weather? You can fit your structure and frame tent with glass walls that will keep the heat and cool air in while giving the guests a good view.

Finally, you need to think about lighting. The lights you install should not only brighten up the tent, but also improve its appeal.

Be strategic in your booking.

You need to book a tent for you to use it for your wedding day. During the busiest months of the year, you should rent your tent as soon as possible—don’t wait until the last minute to place your order.

When you visit the party tent rentals Rockland NY company, ask the company representative to give you a quote that includes all the tent accessories you might need to make your wedding a success.

To hold the tent, you will need to pay a nonrefundable deposit.

Work with the right company.

You shouldn’t get a tent from any company. Ensure the company you are renting from is reputable and stocks high-quality tent products. The company should also have a wide range of items, so you don’t have to rent the accessories from different companies, hence making the process too tiring and complex.

Thinking Beyond Party Tent Rentals: 7 Vital Factors To Consider When Having An Outdoor Event

in Tent Rentals  by June 27, 2020 0 comments

To many people organizing an outdoor event, the most important thing is the tent. But is the case? Absolutely not! In addition to hiring the best party tent rentals, there are plenty of other things you need to consider. They include:

Bathrooms

From experience, the last thing hosts think about is the restrooms, and they are crucial. Most septic systems aren’t designed to handle 100 or more guests, so you will need backups.

Even if you have a septic toilet in the area, also consider renting portable restrooms. They come in different designs, and it’s up to you to choose the ones that complement the party theme.

Condition of the party venue

What is the nature of the event venue? Is the site flat or hilly? If the party is at the foot of the hill, it means rain will come rolling downhill into your party. Do you want this? For a great experience, ensure the venue is inviting and will keep the guests as comfortable as possible.

When choosing a venue, be realistic of your expectations. In addition to enough seating area, you also need space for décor, so you should factor this in.

Plan B for severe weather

Even if you have a high-quality tent with enough sidewalls, sometimes the weather gets out of hand. For example, rain or wind can be excess. You want to ensure you are covered even when Mother Nature throws curve balls at you.

You can do this by having a plan B. For example, you can have an event near a house or church, so when the party tent can’t handle the weather, you can move into the nearby house. Remember to prepare the house and decorate it appropriately.

Lighting

Even if you are planning to have the event during the day, the weather might get cloudy, or the event might run longer than you expected. To avoid keeping your guests in the dark, always plan for the lights.

Lights have a reputation for failing at the last moment, so always test them as many times as you can. As you are planning for the lights, don’t just think about the interior lights—also think about the exterior ones that are vital for the security of your guests.

When the sun goes down, you don’t want to be searching in the garage for flashlight or candles, do you?

Power source

The weather might work in your favor and not be required to use lights, but you still need power for sound, heating, and cooling. If preparing food at the venue, lack of power means the catering company won’t prepare the food.

To avoid this, ensure there is power in your chosen venue. Like with the tent, ensure you have a portable generator as a backup. This way, you are sure things will be flawless even if the power goes out.

Local regulations

Did you know local authorities can stop a party you spent a fortune organizing? This happens when you violate the laid down rules. If having a big event, reach out to the local authorities and let them know about it. Some states even require you to have a permit to throw a party.

To avoid wasting your precious money, get the necessary permits if necessary. If having the event at night, you might be making noise to the neighbors. To prevent them from filing for noise complain, invite them to the party. If the neighbors are enjoying the party, they won’t complain about the noise.

Guest parking

Where will your guests park? You need to think about this. For best results, plan for one parking spot for every two guests. If the area isn’t large enough, consider local alternatives.

For example, have the guests park at a local church, park, or any other nearby area with a large parking area.

You can also discourage guests from coming with their cars by providing shuttle services to and from the party venue.

Working with a professional

Planning a large outdoor party can be exhausting, and things can easily get out of control. To avoid this, if you have the means, hire a professional to help you out. The expert will help you reach out to party rentals Rockland NY, among many other things.

Event Tent Rentals: Benefits Of Renting A Tent And How To Go About It

in Tent Rentals  by March 5, 2020 0 comments

If you are going to have an outdoor event, it’s vital you have an outdoor party tent. You can buy the tent, borrow from a friend, or rent from a party tent rentals company.

Renting the tent is better as it saves you money, and you get to work with experts that help you in identifying the right place to mount it. They also guide you in finding the right tent that matches your party theme.

In no way should you go ahead and organize an outdoor event without having a party tent in place. This is because the tent comes with plenty of benefits that include:

Peace of mind

When you have a tent in place, you don’t worry whether it starts raining or gets excessively windy as most party tents are designed to withstand snowfall, wind, and rain.

In addition to considering the theme of your event, also consider your area. For example, if you live in excessively windy areas, you need tough tents that can withstand strong winds. Luckily, many party rental company owners will guide you in the right tent you should go for.

When renting the tent, also remember to rent the sidewalls. These are vinyl covers that you place on the sides of the tents to protect the guests from strong winds.

Privacy

If having an event in a popular, large area, the chances are that there will be other people having their event in the same area—unless you have rented the entire venue. If having a small, intimate event, you don’t want other people prying in your affairs.

A party tent comes in handy at not only keeping off unwanted eyes, but also at covering the guests, so they are comfortable.

Organization

When you rent a tent, you look organized as the guests see that you were truly prepared for the big day. This isn’t the case as when you would have your event in the open with the tables and chairs everywhere.

What should you consider when renting a party tent?

For you to get the most from the party tent, you need to consider several factors. These factors include:

Venue rules: Some party venues have rules on the type and size of the tent you can put up. The rules also stipulate how big the tents can be, where you can put them, how soon you can erect them, and plenty of other details.

To avoid renting the wrong tent, check with your venue before going to the rental stores.

Local permits: When you are expecting many guests, you will have to put up a large tent that sometimes requires you to get a permit. In most cases, the venue or the tent company will handle this, but it’s always wise to first visit the local offices and find out. You don’t want to be on the wrong side of the law, do you?

The number of guests: How many guests are you expecting in your event? If expecting many guests, you should go for a large tent and vice versa.

Type of tent: There are many types of tents you can rent. Choose a tent that matches the party theme. It also should be within your budget. For example, if you are strapped for cash, you will be better off going for a frame tent as it’s cheaper.

The nature of your party venue will also influence the type of tent you can rent. If the surface is hard, you will be better off staying away from pole tents. Use tents that allow you to use ropes to anchor them in place.

Season: If having your event during the cold months of the year, you should have the tents heated, so you have to rent the tent together with a heater. On the other hand, if having the event in summer, you should also hire an air conditioner or fan to cool the air.

Conclusion

This is what you need to know when renting a party tent. You should rent the tent, party chairs, heating units, cooling units, and any other thing from the same event rentals Rockland NY company. This not only helps you to get a higher discount, but it also eliminates stress on your side as you have only one company to deal with.

5 Mistakes To Avoid When Renting Tents From Party Rentals

in Tent Rentals  by December 7, 2019 0 comments

Whether you have an outdoor party or wedding, you need party tents that you can easily get from party rentals. For you to have a great time renting the tents, you should avoid making these mistakes:

Making last-minute bookings

There are many companies renting tents, so all you need to do is to visit the rental companies a day before the party date and place your order, right? Wrong!

While there are many companies, only a few of them might be stocking the tents you want, which might be in high demand. When you are in a hurry to secure the tents, you have to pay astronomical amounts of money, usually twice or thrice the usual price.

If you are planning on having your event during the peak party days, book the tent at least a year before the big event. If, on the other hand, you are looking to have your event outside the peak season, booking the tent 90 days ahead is enough.

Getting quotes without first inspecting the site

When you know the number of people that will be attending your event, it’s tempting to simply step into a tent rental store and place an order. While you can get away with this, in most cases, it ends up being a disaster.

This is because the right tent not only depends on the number of guests, it also depends on the environment.

For you to avoid renting the wrong tent, ask experts from the rental company you are renting from to visit your site. They will inspect the venue and recommend a tent that is not only ideal for the soil in the area, they will also consider the wind conditions and the overall theme of the big day.

Leaving everyone in charge

Have you been in a situation where you are all asked to find something? All of you sit back and hope someone else finds it, right? This same thing happens when you don’t have a specific person that is designated to handle the tent issue.

If having a wedding, you will ask the people you had asked to find the tent a few days to the big day, and you will find out no one bothered to find the tent. This not only leads to you paying a lot of money to rent the wedding tent, but it also increases your chances of renting the wrong unit.

To prevent this from happening, have a specific person responsible for finding and renting the tent. You should keep in communication with the person to know the progress.

Forgetting the extra supplies

If having a one or two-hour event at the right weather conditions, you can get away with a simple tent, but if you are looking to entertain your guests for hours, you need a special events tent that requires a few extras to keep the guest happy and comfortable.

Some of the extras you need include: sidewall, flooring, lighting, draping, tables, chairs, dumpsters, generators, and dinnerware.

If having the event in wet conditions when the floor is soggy and muddy, get a temporary floor that will ensure that high heels don’t stick into the grass. If the guests will be dancing, include a dance floor in your order.

The extra supplies can easily get out of control, where they might even become more expensive than the tent. To reduce the cost of hiring them, rent them from the same party rental company you are hiring the tent from. This way, you stand to attract a significant discount.

Buying from the first company you come across

When you are in a hurry to rent the tent, it’s easy to visit one company and order from there simply. Don’t do this.

Start your research early enough and visit several companies and see what they have in stock. This way, you will compare the different prices charged by different companies and the quality of tents they stock.

As a rule of thumb, only consider working with a party tent rentals company stocking high quality tents and renting at a low price. When you get the quote, carefully go through it and ensure there are no additional hidden charges.

4 Tips To Renting The Right Party Tents From Party Tent Rentals

in Tent Rentals  by October 29, 2019 0 comments

When you are having an outdoor wedding, you need to rent a party tent. To many couples, renting a party tent is as simple as hopping into a local party tent rentals and placing an order. This isn’t the case. You need to consider plenty of tips for you to rent the right tent:

Do you need a tent?

While it’s essential to have a tent, you don’t always have to get it. The prime reason couples have an outdoor wedding is they want to enjoy their big day under the sun.

If you live in an area with predictable weather, you don’t have to get a tent. The same thing applies if the event is going to last just a few hours.

If you live in an area with unpredictable weather and you don’t want to use the tent until it’s necessary, crack a deal with the rental company. Some companies will give you a significant discount if you only use a tent when the weather requires it.

You should note that you will still have to pay for the tent (even if you don’t use it). But you will pay just a small fee

How many people will be attending?

The number of people attending the wedding determines the size of the tent to get. Tents come in different sizes. It all depends on the number of guests you are expecting.

Choose a tent large enough for all the guests. Many guests come with their friends or family members; therefore, ensure the tent will comfortably carry invited guests and a few extras.

Think about the design

The theme of the wedding heavily influences the design of the tent. Just as wedding tents come in different sizes, they also come in various designs. The most common ones being:

Pole tents: They feature center poles and often lack frames to cover up. In addition to being less expensive, they are also beautiful to look at and require just a short time to set up. When installing them, first clear all sides for stakes and anchor ropes.

Frame tents: They are elegant and highly versatile. They come in different shapes and you can erect them in different configurations. Unlike pole tents that you can only erect on grass, you can erect frame tents on any surface.

Compared to pole tents, frame tents are much pricier. They also require more time to set up.

There is no right or wrong tent design. It all depends on the look you want to create. If you aren’t sure of the tent design that will match your wedding theme, consult a tent expert.

Consider tent extras

Renting a tent isn’t enough. You also need to rent other accessories that will keep the guests comfortable. Some of the extras you need include:

Liner: It has a silky look, and while not necessary in all tents, you need it if you have a pole tent.

Tent walls: There are solid, clear, fabric, and cathedral tent walls. Their role is to keep everything dry. The need for walls depends on the average temperature in the area. If having a warm climate, skip the walls, but if the climate is cooler, they are a great idea.

Flooring: If having the wedding during the rainy season, it’s important you have a flooring to prevent shoes (ladies shoes with spikes) from sticking to the ground. Floors come in two main categories: plain old ground and full floor under the tent.

Choose the one that accentuates the look of the tent.

Air conditioner: Is it hot? You need to have an air conditioner that will blow cold air into the tent. If it’s cold, consider investing a heater.

For you to save money when getting the extra accessories, rent the tent and the accessories from the same rental company. This way, you will get a significant discount that will see you saving a lot of money.

Work with the right rental company

While there are many tent rental companies, not all are right for you. Many couples make the mistake of hiring the first company they come across. Don’t do this. Take your time to find event party rentals Rockland NY with high-quality tents.